Grant Timeline

An email notifying your organization of its award is sent to the contacts on file in Submittable. This email will include the following documents:
  • Award Agreement form to be reviewed, e-signed, and returned to the agency.
  • State W9 form to be completed, e-signed, and returned to the agency.
  • Payment Form. Depending on the grant you receive, you may be asked to submit additional information or materials.

Your award is not considered accepted until your Award Agreement and State W9 form have been completed and returned to the agency. These documents can be completed, e-signed, and returned online; instructions will be included in the notification email. Additionally, if your grant requires submission of a Payment Form, no funds can be released until that form is submitted. The Payment Form is completed online through Submittable; instructions will be included in a separate email.
Community Investment Grants Grants are paid on a schedule according to grant program and level. Your scheduled grant payment window is provided in your Award Agreement. All Other Programs Grants funds are released 8-10 weeks after receipt of all required materials. For all grant programs, if you received a grant in Fiscal Year 2019, your Fiscal Year 2020 award will not be paid until your Fiscal Year 2019 final report has been submitted.
Your check will arrive by postal mail to the address listed on your State Substitute W-9 Form. If you have address or organizational name changes during the grant period, notify the grant program manager immediately and submit a revised Substitute W-9.
Use funds in accordance within the funding period and in accordance with the guidelines set forth for the grant program. If you have questions about what expenses grant funds can be used for, review the grant guidelines or contact us.
At the end of the funding period, grant recipients are required to report on programs and activities supported by the grant. These reports are due approximately 30 days after the end of the funding period. When the form is available, a link to the final report form will be sent to the email address on file in Submittable. Failure to submit a final report by the due date will render your organization ineligible to apply for future funding.

User Guides

Submittable

Submittable is an online submission platform used by the Arizona Commission on the Arts to collect and manage submissions, including grant applications and grant-related documents.

  1. Go to manager.submittable.com/login.
  2. Enter your email address and password, and click on “Sign In Now” to log in to your account.
  3. If you can’t remember your password, click on the “Forgot?” link and provide the requested information to receive an email from Submittable to reset your password.
  4. If you no longer have access to the email address associated with your account, you will need to contact Submittable:
    Submittable Technical Support
    Email: [email protected]
    Phone: (855) 467-8264, ext. 2
    Web: help.submittable.com

It is important to keep your contact information up to date in Submittable, as the Arts Commission will send all grant related notifications to the email address listed here.

  1. Go to manager.submittable.com/login.
  2. Enter your email address and password, and click on “Sign In Now” to log in to your account.
  3. Click on the circlular icon in the upper-right corner of the screen and select “Settings” from the drop-down menu.
  4. On the settings page, click on “Update Profile Info.”
  5. Make all necessary updates to your profile info.
  6. Remember to scroll to the bottom of the update form and click on the
    “Update Your Profile” button to save your updates.
  7. If you no longer have access to the email address associated with your account, you will need to contact Submittable:
    Submittable Technical Support
    Email: [email protected]
    Phone: (855) 467-8264, ext. 2
    Web: help.submittable.com

  1. Log in to Submittable, accessing the user account through which you submitted your grant application.
  2. Once logged in, click on your name in the upper right-hand corner to expand the user menu and click on Submissions
  3. From your My Submission list, click on the the application the additional form is associated with. 
  4. Once you’re in the application, you should see a tab along the top labeled with the name of the additional form (e.g., “Final Report”). Click on the tab to access the form.
  5. Enter all required data and submit no later than the form’s due date.
  6. You do not have to complete the form in one sitting. At any point, you may click the Save Draft button at the bottom of the form, log-out of your Submittable account, and return to finish the form later.
  7. Once you have completed the form, click SUBMIT.

Adobe Sign

To accept your grant, you will be asked to electronically sign an award agreement. The agreement paperwork will be emailed to the primary contact person you have listed in Submittable. Follow the instructions in the email to complete the electronic form.

Note: These documents will be sent via Adobe Sign and will come from “Arizona Commission on the Arts [email protected]“; please add this email address to your contacts list and be sure to check your junk or spam folder if you don’t see these emails in your main inbox. 

To guide you through the process, Adobe Sign povides a brief walk-through video on their website:https://helpx.adobe.com/sign/how-to/adobe-for-signers.html

Final Report Guides

Final Reports help the Arizona Commission on the Arts:  

  • Document how public grant funds were used
  • Meet the requirements of the state for audit compliance
  • Meet the reporting requirements for the National Endowment for the Arts (NEA)
  • Provide information included in reports to the state, the Governor’s Office, the NEA, and the National Assembly of State Arts Agencies

Furthermore, the information you provide in the Final Report helps the Arts Commission better understand the full impact of your grant funded work and identify areas for improvement for our grants and services. 

For grantees with grant funded activities affected by precautionary measures for COVID-19, we have included new narrative questions in the Final Report form where grantees can share how their work was reshaped, the shift in priorities that resulted from these changes, and in what ways the work was still carried forward. If these questions are applicable for your grant funded work, please do not feel you have to answer these questions in depth. A snapshot is appropriate. 

These documents are for reference only. Narrative questions found within final reports are subject to change based on what information is helpful and relevant for that fiscal year of funding. Final reports are completed and submitted through Submittable. (Submission instructions are available above under User Guides: Submittable, “How to Submit Additional Forms.”) Grantees will be notified by email when that form is available.

Community Investment Grants

Project Grants: Arts Learning Collaboration, Career Advancement, Festivals, Lifelong Arts Engagement, Strengthening Schools Through Arts Partnerships

Research and Development Grants (Interim Report)

Promoting Your Grant (and Public Funding of the Arts)

Primary Funding Streams

Additional Funding Streams

To download the logos below, click on the appropriate logo. A new page will open featuring the full size image. Right click on the image and save it. If you require print ready or logos in an alternative format, please email [email protected] with your specific request.

AZartsLogo JPG – For use online and in print materials if EPS is not feasible.
AZartsLogo PNG – Ideal file for web use and word processing software.
AZ Comm Arts 1C Logo K ƒ JPG -for use in print materials published in black & white.

As an agency of the State of Arizona, we encourage all Arizonans to be civically engaged. If public funding for the arts is something that is important to you and your organization, the following resources can help you make the case for them with you local elected officials.

Arizona Citizens for the Arts

As a statewide arts advocacy organization, Arizona Citizens for the Arts works to promote arts-friendly public policy at the state level and in Arizona’s local communities. Visit their website to learn more.

Thank Your Legislator