The calendar below features upcoming Arts Commission deadlines, events, information sessions and workshop opportunities. Times, dates and event details may be subject to change. For more information, please email [email protected].

Public Meeting Notice

It is the public policy of this state that meetings of public bodies be conducted openly and that notices and agendas be provided for such meetings which contain such information as is reasonably necessary to inform the public of the matters to be discussed or decided. Pursuant to A.R.S. § 34-431.02, all public bodies are required to maintain a Notice of Public Meeting section on their website. All public meeting notices of the Arizona Commission on the Arts can be found at https://publicmeetings.az.gov/ and a link will be posted within the calendar entry below.

Title II of the Americans with Disabilities Act (ADA) prohibits the Arizona Commission on the Arts from discrimination on the basis of disability. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Stacey Wong at (602) 771-6527 or [email protected].

Persons who are deaf, hearing impaired or speech impaired can contact the Arts Commission through the Arizona Relay Service, 1-800-842-4681 Voice; or 1-800-367-8939 TTY. Requests should be made as early as possible to allow time to arrange the accommodation.


 

Dec
1
Thu
Deadline: Artist Opportunity Grant
Dec 1 @ 11:59 am – 11:59 am

Artist Opportunity Grants support Arizona artists as they take advantage of specific, unique opportunities that have the potential to significantly impact their professional growth.

Lineamientos en español

As this grant is available to artists working in all disciplines and at any stage in their career, a wide array of opportunities could be considered eligible. Proposed opportunities may be self-generated or by invitation and must have potential for significant impact in one or more of these three categories:

  • Introduce Your Work to New Audiences: An opportunity to present your work in a significant way that will expose your work to new audiences or raise your artistic profile.
  • Develop New Skills: An opportunity to develop new artistic skills though participation in activities such as conferences, artist residencies, workshops, fellowships, master classes, or apprenticeships.
  • Develop Your Artistic Entrepreneurship: An opportunity to engage in entrepreneurial activities directly related to the advancement of your work. Such activities may include production of marketing materials, website development, payment of professional fees (lawyers, accountants, etc.), and any practice-related capital expenses (like equipment purchases, materials, services, rental fees for equipment or facility, etc.)

Keep in mind you will be asked to describe how engaging in the opportunity will advance your work. Further, the opportunity should not duplicate previous work or experiences, but should represent a new or further developing professional endeavor.

Funding Period

Eligible opportunities must take place during the funding period dates of the cycle in which they are submitted.

Application Cycles

Cycle A

Application Due
August 18, 2022, 11:59 pm

Funding Period
July 1, 2022 – June 30, 2023

Cycle B

Application Due
December 1, 2022, 11:59 pm

Funding Period
January 1, 2023 – June 30, 2023

Award Amount

Artists may request between $500 and $1,500 in funding. The number of grants awarded is dependent upon the amount of funds available. No match is required.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • Equipment purchases, materials, or services needed to fulfill/engage in the opportunity
  • Rental fees, including equipment, instruments, facility (including short-term space and studio rentals), etc., which support the artistic opportunity
  • Preparation, freight, and/or shipping costs
  • Costs associated with documentation of the opportunity
  • Travel necessary to engage in the opportunity* (see Funding Restrictions for more information)
  • Registration fees
  • Professional fees which support the artistic opportunity

Grant funds cannot be used for any opportunities or activities that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your opportunity starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but may only request and use grant funds for related activities taking place within the funding period.

When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials.

The application period for Fiscal Year 2023 Artist Opportunity Grants is now closed. The application for Fiscal Year 2024 Artist Opportunity Grants will open in Spring 2023.

CLOSED


Narrative Proposal Details


Answer each of these questions.

You can type up your proposal narrative (1000 words),

or

You can upload it in a video or audio recording (no more than 6 minutes in length).

  1. Describe the opportunity you will engage in with the grant funds. What are your specific proposed activities? (250 words)
  2. Tell us about your artistic practice and why this opportunity is appropriate and vital to your work at this stage of your career. (250 words)
  3. How will engaging in this opportunity address at least one of the eligible opportunity categories (introduce your work to new audiences, develop new skills, or develop your artistic entrepreneurship)? (250 words)
  4. What next steps in your artistic career would be made possible after completing this opportunity? How does it tie to your future artistic goals and trajectory? (250 words)

If you share your proposal narrative in a video or audio recording keep it simple and to the point. The recording should be just you, describing your proposal and answering the four questions listed above.

Please do not include edits of your work samples or special effects. Production quality of this recording will not be considered in your review. Just make sure we can hear and understand you and keep editing and post-production embellishment to a minimum.


Timeline of Proposed Activities

Provide a timeline that details the proposed activities related to your opportunity.

Please format the timeline as “Date/Month Year: Name of Activity.” Indicate which dates are finalized with an asterisk at the end of the Name of the Activity.

This may be a single date, such as “April 12, 2022: Day of Workshop*” or a bullet point list like the following:

  • January-February 2022: Preparing Sheet Music for Printing & Rehearsing Flute Solo.
  • March 3-5, 2022: Record with Jane Doe at AZArtsy Recording Studio Solo Pieces*
  • March 6-8, 2022: Record with Jane Doe at AZArtsy Recording Studio Finalized Group Compositions*

Work Samples

Submit work samples you’ve completed within the last 10 years which are relevant to the opportunity. From the list to the right, please choose the most appropriate artistic work sample format to represent your discipline:

Applicant work samples

  • 3 minutes of recorded audio, or
  • 3 minutes of recorded video, or
  • 6 images, or
  • 3 pages of double-spaced text, or
  • Combination of materials listed above: Please edit accordingly for no more than a total of 3 minutes of reviewing time (2 images = 1 min. 1 page = 1 min.)

Please do not submit promotional materials. Panelists can’t assess your work based on an exhibition poster, an event program, or a published review. Remember to test your work samples as you upload them.

You will be asked to provide the following information (as applicable) for each work sample you submit.

  • Title of work
  • Date completed/premiered
  • Location/site of exhibitions or presentation of work
  • Dimensions of work
  • Medium of work
  • Collaborators


Work Sample Descriptions

Provide a brief description explaining how the submitted work sample(s) relate to your proposal. Why did you choose them? (150 words)


Experience List

Provide 3 to 10 arts-based experiences you have engaged in over the past 10 years that relate to the opportunity you want to engage in and briefly describe how each experience demonstrates progression of your artistic trajectory leading to the opportunity.

The experience list helps the panel situate the opportunity you propose in a broader context; please briefly describe the overall relevancy of the experiences you listed to the opportunity. (up to 200 words)


Expenses List

List eligible expenses ONLY (equipment, materials, services, rental fees, facility fees, preparation, freight, shipping, documentation, travel, professional fees, etc.) related to your proposal.


Grant Amount Requested

Indicate the grant amount you are requesting, based on eligible expenses, between $500 and $1,500.


Budget Narrative

If your eligible expenses exceed $1,500 please tell us how you will fund the rest of your proposed activities. (up to 200 words)

Anna Needham (Red Lake Ojibwe)
Artist Programs Coordinator
Phone: (602) 771-6526
Email: [email protected]

Submittable Technical Support
(855) 467-8264, ext. 2
[email protected]
help.submittable.com

For additional information on applicant eligibility, funding restrictions, and review process, please review the grant guidelines.

Apr
6
Thu
Deadline: Creative Capacity Grant
Apr 6 @ 11:59 am – 11:59 am

Creative Capacity Grants (CCGs) provide general operating support to nonprofit organizations whose primary mission is to produce, present, teach, or serve the arts.

Who is it for?

Organizations that may apply for Creative Capacity Grants, Levels 1-5

  • are based in Arizona,
  • are incorporated as a nonprofit organization* with tax-exempt status, or are a unit of municipal or tribal government,
  • have a primary mission to produce, present, teach, or serve the arts,
  • have a minimum annual budget of $4,000 and a maximum of $399,999, and
  • will incur eligible expenses during the funding period (July 1, 2023 – June 30, 2024)

*Unincorporated organizations that are otherwise eligible and whose annual budget is below $200,000 may apply through a nonprofit fiscal sponsor.


Organizations that may apply for Creative Capacity Grants at levels 6 – 8

  • are based in Arizona,
  • are incorporated as a nonprofit organization with tax-exempt status, or are a unit of municipal or tribal government,
  • have a primary mission to produce, present, teach, or serve the arts,
  • employ a full-time executive, managing, music, or artistic director,
  • have a minimum annual budget of $400,000, and
  • will incur eligible expenses during the funding period (July 1, 2023 – June 30, 2024)

Multidisciplinary and Multipurpose Organizations

Multidisciplinary or multipurpose organizations are eligible to apply if they meet the above requirements and can demonstrate that over 51% of their public programming and budget is devoted to the arts. Multidisciplinary or multipurpose organizations should contact Arts Commission staff to discuss eligibility before applying.

See FAQ #2 in the Frequently Asked Questions section below for more information.

Application Limits

Across grant programs, the Arizona Commission on the Arts limits the number of applications an organization may submit to one application per funding period. Organizations applying for a Creative Capacity Grant in Fiscal Year 2024 may not apply for any other Arts Commission grants.

CCG funds are intended to support general day-to-day operating costs, such as the following:

Salaries and Personnel Expenses

Such as creative workers (i.e., artists, tradition bearers, designers, educators, curators, program administrators, service providers, and other creative contributors), production staff, administrators, teachers, contractors, consultants

Artistic/Production Expenses

Such as supplies, materials, equipment, venues, royalties, licensing

Administrative Expenses

Such as office space and supplies, insurance, professional services like accounting or payroll, fees for banking, online services and platforms, training and education costs, marketing and promotion costs

Organizations apply in one of eight grant levels. For the purposes of this program, an organization’s grant level is determined by their adjusted annual revenue for the most recently completed fiscal year (Fiscal Year 2022), which is defined as the organization’s total annual revenue minus the monetary value of any in-kind support.

Award projections are determined based on the Arts Commission’s funding priorities, the agency’s budget for the upcoming fiscal year, and an organization’s panel review ranking. As the agency’s budget is not known until well after grant guidelines are published, the amounts below are based on conservative projections of what may be possible.

Award projections for FY2024 are as follows:

Adjusted Annual Revenue

Award Projections
(Based on Panel Review Ranking)

Low

Medium

High

Level 1

$4,000 – $19,999

$2,000

$3,000

$4,000

Level 2

$20,000 – $49,999

$4,000

$6,000

$8,000

Level 3

$50,000 – $99,999

$8,000

$10,000

$12,000

Level 4

$100,000 – $199,999

$12,000

$15,000

$18,000

Level 5

$200,000 – $399,999

$18,000

$22,000

$26,000

Level 6

$400,000 – $999,999

$25,000

$30,000

$35,000

Level 7

$1,000,000 – $4,999,999

$30,000

$40,000

$50,000

Level 8

$5,000,000 and above

$40,000

$50,000

$60,000

Be advised: Due to the fluid nature of the Arts Commission’s budget, applicants are strongly encouraged to budget conservatively when forecasting potential awards.

For more information on how the Arizona Commission on the Arts is funded, visit https://azarts.gov/about-us/who-we-are/budget/.

Multi-year Funding

The Creative Capacity Grant operates on a multi-year funding cycle. Organizations submit a full application once every three years. In their two “alternate” years, grantees submit only a brief status update and Funder Report and are not subject to panel review.

For Fiscal Year 2024, a full application is required from Levels 1-5 organizations if they…

  • did not apply for a Creative Capacity Grant in FY2023
  • did apply for a Creative Capacity Grant in FY2023, but were not awarded funds

Levels 1-5 organizations which received a Creative Capacity Grant in FY2023 will submit an alternate year application. Such organizations will receive application information and instructions directly.

Grantee Requirements

Match CCG Award

Grantees must be able to match their CCG award with cash, dollar for dollar, by the end of the funding period (June 30, 2024). Matching funds may be earned (e.g., ticket sales, participation fees, etc.) or contributed (e.g., private donations, other grants, etc.).

Submit a Final Report

To remain eligible for future grants, grantees must submit a final report to the Arts Commission at the conclusion of the funding period.

Awards are paid out over the course of the Arts Commission’s fiscal year (July 1 – June 30) on a predetermined schedule. Typically, payments begin with Level 1 grantees in the second quarter of the agency’s fiscal year (October – December) and end with Level 8 grantees receiving payment in the fourth quarter (April – June).

Levels 1-5

We encourage applicants to do the following prior to beginning their application:

Request Accommodations

If you require accommodation in completing the application, or otherwise participating in the grant application process, please contact the Director of Organizational Programs, Claudio Dicochea, by phone at (602) 771-6517 or by email at [email protected].

Prepare Narrative Responses

Some applicants find it helpful to develop their responses using word processing software, outside the application platform. This allows them to draft responses with team members and monitor their word counts for each question. Click here to download a Word document version of the narrative questions.

Obtain a Fiscal Sponsor Letter of Agreement (if applicable)

Unincorporated organizations applying with a fiscal sponsor will need to upload a Fiscal Sponsor Letter of Agreement, provide a fiscal sponsor contact, and indicate the fiscal sponsor’s administrative fee. (The fiscal sponsor’s administrative fee is the percentage of any potential grant funding that would be retained by your fiscal sponsor organization to cover the costs associated with their administering of the agreed upon fiscal sponsorship.) This official letter of agreement must be signed by authorizing officials from both the applicant organization and the fiscal sponsor, and state that the fiscal sponsor agrees to receive any grant funds on behalf of the applicant, distribute them to the grantee organization and maintain appropriate financial records.

If you are unable to obtain a copy of this letter before the application deadline, please contact us directly.

Create an Account for Your Organization

In the interest of improving the user experience for applicants and reviewers, the Arizona Commission on the Arts has transitioned to a new submission platform this year. Prior to applying, all applicants will need to register their organization at https://azarts.smapply.io/. For instructions on registering your organization, visit our applicant resources page: https://azarts.gov/grants/applicant-resources/

When you’re ready, click on the “Apply Now” button below. You do not have to complete the application in one session; at any point you can save a draft of your application and complete or submit it later.

APPLY NOW

Organization Overview

Information collected in this section of the application is used for internal and reporting purposes only. You will be required to upload an IRS determination letter in the “Organization Type” section. (Units of government are exempt from this requirement.)

  • Organization Name and DBA (if applicable)
  • Organization mailing address
  • County: Which county is your organization located in?
  • Federal Congressional District: Which federal congressional district is your organization located in? To look up your congressional district by address visit: https://www.house.gov/representatives/find-your-representative
  • State Legislative District: Which state legislative district is your organization located in? To look up your legislative district by address visit: https://azredistricting.org/districtlocator
  • Secondary contact info (the primary contact will be the person submitting the application)
  • ADA Coordinator contact info
  • Year established
  • Primary Disciplinary Category: Applicants can select the discipline that best applies from dropdown menu options.
  • Is this your organization’s first time applying for any grant through the Arizona Commission on the Arts?
  • Organization type (choose from nonprofit or unit of government)
  • Upload: Federal Tax Exemption Letter* if a nonprofit 501(c)3 or Fiscal Sponsor Letter of Agreement, if applicable

*This is the IRS determination letter granting nonprofit 501(c)3 status, not the letter assigning a Federal Tax ID Number

Narrative Questions

Narrative questions will be reviewed by the review panelists.

Provide your organization’s mission statement. (150 word max)

  1. Describe your organization’s programs or services in relationship to its mission. (300 words max)
    Tip! The values expressed in a mission statement speak to an organization’s unique vision, purpose, and goals. Consider how these values are reflected in specific programs, services, events, workshops, community activities, or internal practices.
  1. Describe what goes into the development of your programming. (300 words max)
    Tip! Consider how your organization approaches decision-making, determines program goals, and engages with creative workers (i.e., artists, tradition bearers, designers, educators, curators, program or service administrators, and other creative contributors)?
  1. Describe your organization’s administrative structure. (250 words max)
    Tip! For example, what does your organizational chart look like? How are administrative and programmatic tasks managed? What kind of leadership model does your organization have?

Depending on their mission, organizations engage their communities in very different ways. Some are established to engage individuals that share a particular demographic, social, or cultural commonality (e.g., a youth theater, gay men’s chorus, or a rural Latinx art gallery). Others take a broad approach, designing their programs/services to engage a more general community of participants, (e.g., a community arts center). Question 4 asks you to identify your organization’s primary approach and answer questions specific to your choice.

  1. Choose the statement below that best describes your organization:
  • Our organization takes a broad approach, serving a general, non-specific population.
  • Our organization centers a specific community or intersection of cultural communities.

If you chose broad approach, answer the sub-questions below:

  1. How does your organization ensure an accessible and inclusive environment for participants of varying ages, cultural backgrounds, abilities, etc.? (350 words max)
    Tip! Consider how your organizational structure, programming, professional engagement of creative workers, community interaction, etc. reflect or respond to diverse populations.
  2. How does your organization use public input and feedback from the communities it serves. (300 words max)

If you chose specific community, answer the sub-questions below:

Your responses to the sub-questions to the right will be specific to the communities your organization’s mission and programming specifically focus on.

You will select all that apply from the list below:

Age Group, Disabilities, Geography, Gender, Health Status, Heritage, Income Status, Military Status, Race & Ethnicity, Religion, Sexual Orientation

If Race & Ethnicity is selected above, you will further specify what racial/ethnic identity or identities.

Asian, Black, Latinx, Middle Eastern / North African, Native American, Native Hawaiian / Pacific Islander, White / European, Not Listed

  1. In what ways do your organization’s operations, programs, and/or services reflect or respond to the specific community or intersection of communities you engage? (350 words max)
    Tip! Operational aspects could include programming, leadership, organizational culture, staffing, professional engagement of creative workers, community interaction, etc.
  2. How does your organization engage the indicated community or intersection of communities in the development, implementation, and evaluation of your operations, programs, and/or services? (300 words max)

Please provide the following information for each indicated community:

  1. What percentage of your executive leadership identifies as ___?
  2. What percentage of your governing board identifies as ___?

 

  1. What are some of the expected benefits for those who participate in your organization’s programming and how do you gauge your success in delivering these benefits? (350 words max)
    Tip! Every organization approaches the feedback from, the documenting of, and the learning outcomes of its specific programming or activities differently; consider what approaches or methods your organization uses to better understand the effects that its work has on participants.
  1. Describe the various resources your organization relies on to do its work and how they are allocated for maximum impact in pursuit of your mission and in service to your community? (300 words max)
    Tip! Consider your resources broadly. An organization’s resources may include funding, in-kind or volunteer contributions, administrative and artistic labor, partnerships, and more.
  1. What are your organization’s long-term goals for growth or improvement and how do you track your progress toward these goals? (300 words max)
    Tip! An organization’s long-term goals may relate to audience numbers, fiscal stability, accessibility practices, community engagement, specific programming/services, funder support, internal capacity-building, etc.

Financial Documentation

This section and the narrative will be reviewed by the panel and evaluated as part of the Fiscal Practices & Viability criterion.

If applying with a fiscal sponsor, all fiscal year and financial information in this section should be for the applicant organization, not for the fiscal sponsor.

Fiscal Year Start and End Date

Enter the start and end date (month and year) of your organization’s Fiscal Year 2022 (ex., July 2021 – June 2022).

Expenses & Revenue Form

In this section, applicants will complete an Expenses and Revenue Form embedded in the application. You will enter your organization’s actual expenses and actual income or revenue for Fiscal Year 2022 (do not include any in-kind contributions). You will need to group or roll-up budget items into their most appropriate line item in order to complete this form and ensure accuracy in auto-calculating Expenses and Revenue totals.

Actual Expenses (FY2022)

  • Artistic & Production Expenses (e.g., artist/production staff, materials, equipment, venues, royalties, etc.)
  • Administrative Expenses (e.g., office space/supplies, insurance, professional and online services, etc.)
  • Fundraising & Development Expenses (e.g., software/online platforms, postage, printing, grant writers, etc.)
  • Marketing & Promotion Expenses (e.g., websites, graphic design, box office service fees, social media, postage, etc.)
  • All Other Expenses

Actual Revenue (FY2022)

  • Earned Revenue: any goods and/or services provided in exchange for payment (e.g., tickets, classes, memberships, etc.)
  • Corporate Contributions: donations and grants, cash only, no in-kind values
  • Foundation Contributions: donations and grants, cash only, no in-kind values
  • Individual Contributions (including Board contributions): donations and grants, cash only, no in-kind values
  • Government Support: such as Federal/Regional, State, Tribal, County and Municipal
  • Other Revenue: donations and grants, cash only, no in-kind values

Total Actual Revenue: This auto-calculated figure will serve as your adjusted annual revenue, which is your organization’s total annual revenue minus the monetary value of any in-kind support. This figure determines your organization’s CCG level.

Expenses & Revenue Narrative

Provide an overview of your organization’s current financial status and how you establish priorities and goals through your fiscal practices. (250 words max)

Your organization’s application materials will be reviewed by an independent panel according to the following criteria. Please note: need is not a criterion. Application merit is based upon strength of response in relation to the review criteria.

Creative Capacity

Application demonstrates a strong understanding of the organization’s capacity to realize its mission and describes effective strategies for achieving current and long-term goals.

What panelists will be thinking about: Is the scope of the organization’s work in alignment with its mission and its capacity to deliver intended benefits? Does the application articulate a clear process for developing and implementing programming consistent with the organization’s mission and values?

Quality of Programs & Services

Application demonstrates creative and responsive programming, strong evaluation methods, and mission-aligned engagement practices.

What panelists will be thinking about: Does the application describe mission-aligned programming and engagement practices? Does the organization demonstrate robust and authentic engagement with Arizona’s creative workers and other key stakeholders in their programming and services? How does the organization engage the community(ies) it serves in the development and evaluation of its programs?

Integrity & Public Benefit

Viewed as a whole, the application demonstrates alignment between the organization’s mission, operational practices, goals, programming, and a strong understanding of the community(ies) served.

What panelists will be thinking about: Are the organization’s mission and values evident in their programming and operations? How does the organization’s programming reflect or respond to the community(ies) served? Does the organization demonstrate an ability to make its programming or services accessible?

Fiscal Practices & Viability

Viewed as a whole, the application describes sound fiscal practices and demonstrates alignment between these practices and the organization’s mission, values, and strategic goals.

What panelists will be thinking about: Are the organization’s practices around the administration and use of resources aligned with their mission and values? How do the organization’s practices around the administration and use of resources ensure their work remains viable and their goals achievable?

All applications are subject to a public review process. First, Arts Commission staff review each application for completeness and eligibility. Applications that are incomplete or submitted after the due date are considered ineligible for panel review and funding.

Eligible applications are then evaluated by independent review panels made up of individuals from communities throughout the state who work in or adjacent to the arts. They evaluate each application on its own merits and solely on the basis of the published evaluation criteria.

Panelists first review applications individually. They then meet as a body to discuss the applications and finalize assessment as a group. This meeting is open to the public and while applicants are not permitted to participate in the discussion, they are encouraged to attend or listen-in online. Applicants being reviewed will be notified when panel dates are set. At the conclusion of their deliberations, the panel submits their funding recommendations to the Arts Commission’s Governor-appointed board of commissioners for approval.

Grant funds can only be used for the allowable expenses outlined in the guidelines. Additionally, this program does not fund the following:

  • Applicants that received Arts Commission funding in fiscal year 2023, but failed to file a final report by Monday, Monday, September 18, 2023.
  • Organizations not dedicated to producing, presenting, teaching, or serving the arts as their primary mission (the arts must comprise over 51% of public programming and budget to be eligible)
  • Any division of local, state, tribal or federal government except arts and cultural organizations from Tribal Nations and Local Arts Agencies (including arts councils and arts commissions)
  • Applications submitted by for-profit organizations
  • Schools, including public, private, and charter
  • Botanical gardens, parks, zoos or science centers
  • Auxiliary/affiliate organizations
  • Religious institutions or religious group-sponsored organizations not open to participation by non- congregants
  • Religious institutions or religious group-sponsored organizations whose primary purpose is the religious socialization of individuals or whose arts programming exists as parts of religious sermons or services
  • Debt reduction
  • Regranting, unless permission is received
  • Grant administration, overhead, or processing fees taken by an umbrella/parent organization as a percentage of the total award, with the exception of fiscal sponsors
  • Lobbying expenses
  • Expenses related to the construction of facilities
  • Food and beverage for receptions and hospitality functions
  • Fundraising projects
  • Scholarships and awards
  • Equipment or capital expenditures (basic computer devices and other such items that cost less than $5,000 are considered supplies and are eligible expenses)
  • Indirect costs

This list is not comprehensive.

Additionally, according to the Arts Commission’s enabling statutes, “Notwithstanding any other law, no monies from the Arizona Commission on the Arts may be spent for payment to any person or entity for use in dese- crating, casting contempt on, mutilating, defacing, defiling, burning, trampling, or otherwise dishonoring or causing to bring dishonor on religious objects, the flag of the United States or the flag of this state.” Recipients of Arts Commission support are further instructed to “take into consideration general standards of decency and respect for the diverse beliefs and values of the American public” within funded programs.

Levels 6-8

We encourage applicants to do the following prior to beginning their application:

Request Accommodations

If you require accommodation in completing the application, or otherwise participating in the grant application process, please contact the Director of Organizational Programs, Claudio Dicochea, by phone at (602) 771-6517 or by email at [email protected].

Prepare Narrative Responses

Some applicants find it helpful to develop their responses using word processing software, outside the application platform. This allows them to draft responses with team members and monitor their word counts for each question. Click here for a Word document version of the narrative questions.

Create an Account for Your Organization

In the interest of improving the user experience for applicants and reviewers, the Arizona Commission on the Arts has transitioned to a new submission platform this year. Prior to applying, all applicants will need to register their organization at https://azarts.smapply.io/. For instructions on registering your organization, visit our applicant resources page: https://azarts.gov/grants/applicant-resources/

Create or Update SMU DataArts Profile

DataArts is a powerful online data management tool designed to strengthen arts and cultural organizations nationwide. Organizations enter financial and programmatic data into a standardized online form and can then produce a variety of reports based on this data, including the DataArts Funder Report submitted with the CCG application.

Log-in or register at https://da.culturaldata.org. If you are new to using DataArts, you can find a video tutorial for getting started at https://culturaldata.org/what-we-do/for-arts-cultural-organizations/the-cultural-data-profile/, and you can reach out to Arts Commission staff or the DataArts Support Center (https://culturaldata.org/contact/) for questions and assistance.

When you’re ready, click on the “Apply Now” button below. You do not have to complete the application in one session; at any point you can save a draft of your application and complete or submit it later.

APPLY NOW

Organization Overview

Information collected in this section of the application is used for internal and reporting purposes only. You will be required to upload an IRS determination letter in the “Organization Type” section. (Units of government are exempt from this requirement.)

  • Organization Name and DBA (if applicable)
  • Organization mailing address
  • County: Which county is your organization located in?
  • Federal Congressional District: Which federal congressional district is your organization located in? To look up your congressional district by address visit: https://www.house.gov/representatives/find-your-representative/
  • State Legislative District: Which state legislative district is your organization located in? To look up your legislative district by address visit: https://www.azleg.gov/findmylegislator/
  • Secondary contact info (the primary contact will be the person submitting the application)
  • ADA Coordinator contact info
  • Year established
  • Primary Disciplinary Category: Applicants can select the discipline that best applies from dropdown menu options.
  • Is this your organization’s first time applying for any grant through the Arizona Commission on the Arts?
  • Organization type (choose from nonprofit or unit of government)
  • Upload: Federal Tax Exemption Letter (This is the IRS determination letter granting nonprofit 501(c)3 status, not the letter assigning a Federal Tax ID Number.)

Narrative Questions

Narrative questions will be reviewed by the review panelists.

Provide your organization’s mission statement. (150 word max)

  1. Describe your organization’s programs or services in relationship to its mission. (300 words max)
    Tip! The values expressed in a mission statement speak to an organization’s unique vision, purpose, and goals. Consider how these values are reflected in specific programs, services, events, workshops, community activities, or internal practices.
  2. Describe what goes into the development of your programming. (300 words max)
    Tip! Consider how your organization approaches decision-making, determines program goals, and engages with creative workers (i.e., artists, tradition bearers, designers, educators, curators, program or service administrators, and other creative contributors)?
  3. Describe your organization’s administrative structure. (250 words max)
    Tip! For example, what does your organizational chart look like? How are administrative and programmatic tasks managed? What kind of leadership model does your organization have?
  4. How does your organization explore meaningful collaborations with different stakeholders to better achieve its mission? (250 words max)
    Tip! Consider any partnerships, interactions, and/or outreach strategies that advance (or are advanced by) your programs and services.

Depending on their mission, organizations engage their communities in very different ways. Some are established to engage individuals that share a particular demographic, social, or cultural commonality (e.g., a youth theater, gay men’s chorus, or a rural Latinx art gallery). Others take a broad approach, designing their programs/services to engage a more general community of participants, (e.g., a community arts center). Question 5 asks you to identify your organization’s primary approach and answer questions specific to your choice.

  1. Choose the statement below that best describes your organization:
  • Our organization takes a broad approach, serving a general, non-specific population.
  • Our organization centers a specific community or intersection of cultural communities.

If you chose broad approach, answer the sub-questions below:

  1. How does your organization ensure an accessible and inclusive environment for participants of varying ages, cultural backgrounds, abilities, etc.? (350 words max)
    Tip! Consider how your organizational structure, programming, professional engagement of creative workers, community interaction, etc. reflect or respond to diverse populations.
  2. How does your organization use public input and feedback from the communities it serves. (300 words max)

If you chose specific community, answer the sub-questions below:

Your responses to the sub-questions to the right will be specific to the communities your organization’s mission and programming specifically focus on.

You will select all that apply from the list below:

Age Group, Disabilities, Geography, Gender, Health Status, Heritage, Income Status, Military Status, Race & Ethnicity, Religion, Sexual Orientation

If Race & Ethnicity is selected above, you will further specify what racial/ethnic identity or identities:

Asian, Black, Latinx, Middle Eastern / North African, Native American, Native Hawaiian / Pacific Islander, White / European, Not Listed

  1. In what ways do your organization’s operations, programs, and/or services reflect or respond to the specific community or intersection of communities you engage? (350 words max)
    Tip! Operational aspects could include programming, leadership, organizational culture, staffing, professional engagement of creative workers, community interaction, etc.
  2. How does your organization engage the indicated community or intersection of communities in the development, implementation, and evaluation of your operations, programs, and/or services? (300 words max)

Please provide the following information for each indicated community:

  1. What percentage of your executive leadership identifies as ___?
  2. What percentage of your governing board identifies as ___?

 

  1. What are some of the expected benefits for those who participate in your organization’s programming and how do you gauge your success in delivering these benefits? (350 words max)
    Tip! Every organization approaches the feedback from, the documenting of, and the learning outcomes of its specific programming or activities differently; consider what approaches or methods your organization uses to better understand the effects that its work has on participants.
  2. How does your organization adapt programming, communications, or services to ensure that programming, facilities, virtual platforms, and activities support the participation of and access for people of all abilities? (300 words max)
    Tip! Consider ADA compliance as well as any efforts to ensure that all organizational programming, facilities, virtual platforms, and activities support the participation of and access for people of all abilities.
  3. What are your organization’s current budget priorities? How do you manage and allocate fiscal resources in alignment with these priorities and track that they are being met? (300 words max)
    Tip! Consider how your internal fiscal practices reflect your immediate priorities, values and short-term goals.
  4. What are your organization’s long-term goals for growth or improvement and how do you track your progress toward these goals? (300 words max)
    Tip! An organization’s long-term goals may relate to audience numbers, fiscal stability, accessibility practices, community engagement, specific programming/services, funder support, internal capacity-building, etc.

Financial Documentation

The DataArts Funder Report and narrative will be reviewed by the panel and evaluated as part of the Fiscal Practices & Viability criterion.

Fiscal Year Start and End Date

Enter the start and end date (month and year) of your organization’s Fiscal Year 2022 (ex., July 2021 – June 2022).

Fiscal Year 2022 Adjusted Annual Revenue

Enter your organization’s adjusted annual revenue from Fiscal Year 2022, as it appears on your DataArts Funder report. This is the figure labeled “Total Revenue Unrestricted Less In-kind Unrestricted” found at the top of the first page. Adjusted annual revenue is your organization’s total annual revenue minus the monetary value of any in-kind support.

DataArts Funder Report

CCG Levels 6 -8 applicants will upload an SMU DataArts Funder Report, containing data from Fiscal Years 2021and 2022, to their application. Applicants will need to enter the relevant financial and participation data for the required fiscal years into the DataArts platform, and then generate a Funder Report, selecting fiscal year 2022 as the reporting year. (See FAQ)

Funder Report Narrative

This is your opportunity to bring your Funder Report to life as if you were explaining aspects of it to the review panel. Please note: the Funder Report examined by the review panel will not display any of the notes you left for yourself in conjunction with your data. (300 words maximum)

Your organization’s application materials will be reviewed by an independent panel according to the following criteria. Please note: need is not a criterion. Application merit is based upon strength of response in relation to the review criteria.

Creative Capacity

Application demonstrates a strong understanding of the organization’s capacity to realize its mission and describes effective strategies for achieving current and long-term goals.

What panelists will be thinking about: Is the scope of the organization’s work in alignment with its mission and its capacity to deliver intended benefits? Does the application articulate a clear process for developing and implementing programming consistent with the organization’s mission and values?

Quality of Programs & Services

Application demonstrates creative and responsive programming, strong evaluation methods, and mission-aligned engagement practices.

What panelists will be thinking about: Does the application describe mission-aligned programming and engagement practices? Does the organization demonstrate robust and authentic engagement with Arizona’s creative workers and other key stakeholders in their programming and services? How does the organization engage the community(ies) it serves in the development and evaluation of its programs?

Integrity & Public Benefit

Viewed as a whole, the application demonstrates alignment between the organization’s mission, operational practices, goals, programming, and a strong understanding of the community(ies) served.

What panelists will be thinking about: Are the organization’s mission and values evident in their programming and operations? How does the organization’s programming reflect or respond to the community(ies) served? Does the organization demonstrate an ability to make its programming or services accessible? Does the organization clearly outline efforts to support the participation of and access for people of all abilities?

Fiscal Practices & Viability

Viewed as a whole, the application describes sound fiscal practices and demonstrates alignment between these practices and the organization’s mission, values, and strategic goals.

What panelists will be thinking about: Are the organization’s practices around the administration and use of resources aligned with their mission and values? How do the organization’s practices around the administration and use of resources ensure their work remains viable and their goals achievable? 

All applications are subject to a public review process. First, Arts Commission staff review each application for completeness and eligibility. Applications that are incomplete or submitted after the due date are considered ineligible for panel review and funding.

Eligible applications are then evaluated by independent review panels made up of individuals from communities throughout the state who work in or adjacent to the arts. They evaluate each application on its own merits and solely on the basis of the published evaluation criteria.

Panelists first review applications individually. They then meet as a body to discuss the applications and finalize assessment as a group. This meeting is open to the public and while applicants are not permitted to participate in the discussion, they are encouraged to attend or listen-in online. Applicants being reviewed will be notified when panel dates are set. At the conclusion of their deliberations, the panel submits their funding recommendations to the Arts Commission’s Governor-appointed board of commissioners for approval.

Grant funds can only be used for the allowable expenses outlined in the guidelines. Additionally, this program does not fund the following:

  • Applicants that received Arts Commission funding in fiscal year 2023, but failed to file a final report by Monday, Monday, September 18, 2023.
  • Organizations not dedicated to producing, presenting, teaching, or serving the arts as their primary mission (the arts must comprise over 51% of public programming and budget to be eligible)
  • Any division of local, state, tribal or federal government except arts and cultural organizations from Tribal Nations and Local Arts Agencies (including arts councils and arts commissions)
  • Applications submitted by for-profit organizations
  • Schools, including public, private, and charter
  • Botanical gardens, parks, zoos or science centers
  • Auxiliary/affiliate organizations
  • Religious institutions or religious group-sponsored organizations not open to participation by non- congregants
  • Religious institutions or religious group-sponsored organizations whose primary purpose is the religious socialization of individuals or whose arts programming exists as parts of religious sermons or services
  • Debt reduction
  • Regranting, unless permission is received
  • Grant administration, overhead, or processing fees taken by an umbrella/parent organization as a percentage of the total award, with the exception of fiscal sponsors
  • Lobbying expenses
  • Expenses related to the construction of facilities
  • Food and beverage for receptions and hospitality functions
  • Fundraising projects
  • Scholarships and awards
  • Equipment or capital expenditures (basic computer devices and other such items that cost less than $5,000 are considered supplies and are eligible expenses)
  • Indirect costs

This list is not comprehensive.

Additionally, according to the Arts Commission’s enabling statutes, “Notwithstanding any other law, no monies from the Arizona Commission on the Arts may be spent for payment to any person or entity for use in dese- crating, casting contempt on, mutilating, defacing, defiling, burning, trampling, or otherwise dishonoring or causing to bring dishonor on religious objects, the flag of the United States or the flag of this state.” Recipients of Arts Commission support are further instructed to “take into consideration general standards of decency and respect for the diverse beliefs and values of the American public” within funded programs.

  1. My organization is eligible for other Arts Commission grants. Can I apply to those too?
    No. Across grant programs, the Arts Commission limits the number of applications that may be submitted by a given organization or unit of government to one (1) application per funding period (July 1 – June 30 of the following year). While an organization or unit of government may be eligible for more than one grant program, they may only apply for one of them in a given funding period. As an example, an applicant who applies to the Capacity Grant program in FY2024 may not apply for a Festival Grant or a Youth Arts Engagement Grant that same year.
  2. Are multipurpose organizations eligible for the Creative Capacity Grants (CCG) program?
    Whereas multipurpose organizations may be eligible to apply for program-based or project-based funding, they are not automatically eligible to apply for General Operating Support (GOS) funding, which is intended to support the ongoing, general, and common day-to-day operations of arts and culture organizations whose primary mission is to produce, present, teach or serve the arts.Multidisciplinary or multipurpose organizations are eligible for Creative Capacity Grants (CCG) if they meet the program’s stated eligibility requirements and are able to demonstrate that the arts comprise over 51% of the organization’s public programming and budget. We highly encourage multidisciplinary or multipurpose organizations to contact staff before submitting a CCG application to discuss eligibility.
  3. How do I generate a DataArts Funder Report?
    In order to generate a DataArts Funder Report, organizations enter financial and programmatic data into the Cultural Data Profile (CDP), a free and secure online survey. In an effort to make data entry easier for arts and cultural organizations, the CDP was significantly streamlined in December 2020. You can find resources on preparing your data for entry at https://culturaldata.org/what-we-do/for-arts-cultural-organizations/the-cultural-data-profile/. And you can find an overview of how to run or produce a Funder Report at https://culturaldata.secure.force.com/Resources/articles/Article/How-do-I-run-a-Funder-Report/.
  4. Does this grant fund or focus on new projects or new work?
    No. The production or generation of new projects is not a requirement of the CCG program. CCG provides unrestricted general operating support, meaning that organizations may use CCG funds for many different types of operating expenses. However, there are some expenses which cannot be funded with public dollars; please be sure to check the funding restrictions list before determining how you will apply the grant funds.

Applicant Resources

Leading up to the application due date, the Arizona Commission on the Arts will present webinar-style information sessions and workshops to help prospective applicants in preparing competitive applications.

Recordings of each session will be posted here the following business day.

Thursday, March 2, 2023
9:00 am – 10:00 am

CLOSED

Wednesday, March 15, 2023
3:00 pm – 4:00 pm

CLOSED

Info Session Recording


How do I register on behalf of an organization?

  1. Go to https://azarts.smapply.io/
  2. Click the “Register” button at the upper-right corner of the window. (If you are using a mobile device, tap the “Sign Up” button.)
  3. Choose the option to “Register as an Organization”
  4. Enter your name, email address, and a password. (The person who registers the organization in SMApply becomes the organization’s first “member” and the administrator of the organization’s account. Additional members may be added later and/or made an account administrator.)
  5. Click/tap the “Create Account” button
  6. Enter the requested information about your Organization, such as the organization’s name, mailing address, and general contact information.

Video Walkthrough


How do I add members to my Organization?

Once you have created your organization you can add additional members to assist with applications and account maintenance.

  1. Go to https://azarts.smapply.io/
  2. Login as an organization administrator
  3. Click “Manage Organization” in the top right corner
  4. Click “Members”
  5. Click the “Add Member” button
  6. Enter the First Name, Last Name, and Email Address of the member
  7. Select whether the member will have Administrative or Non-Administrative Access
  8. Click the box to “Notify member by email” (This is useful if the user does not already have an account in the system as they will receive an invitation email and be able to create a password to log in.)
  9. Click “Add”

For instructions on adding members in bulk, click here.

How do I update my Organization’s Profile?

  1. Go to https://azarts.smapply.io/
  2. Login as an organization administrator
  3. Click on “Manage Organization” in the top right corner
  4. Click “Profile”
  5. Update your profile information
  6. Click “Save”

Additional Guides

SurveyMonkey Apply provides a comprehensive FAQ for applicants; in addition to the “how tos” above you can find more information and resources on accounts, completing an application, and managing your organization at https://help.smapply.io/hc/en-us/articles/360032514674-General-Account-FAQ.

Deadline: Festival Grant
Apr 6 @ 11:59 am – 11:59 am

Festival Grants support the presentation of quality arts and culture programming through festival activities, connecting artists and culture bearers (or their artistic work) with communities.

What does it fund?

Festival grants support in-person, virtual, and hybrid festivals.

For the purposes of this grant program, a festival is defined as a periodic celebration or gathering that…

  • happens in a condensed period of time,
  • features a varied and curated program of events, and
  • has an easily identifiable and unifying theme or specified focus.

Festivals eligible for Festival Grants must…

  • demonstrate a thematic emphasis on arts and culture in their programming,
  • last a minimum of one four-hour day, and
  • only span the duration of two consecutive weekends

Seasonal series of presented works, as well as freestanding productions or exhibitions, are not eligible activities for this program. Festival activities can include juried processes, but scholarships, pageants or standalone award ceremonies are also ineligible. Please see a more detailed list of ineligible expenses at the end of this document.

Award Amount

Applicants may request grant award amounts ranging from a minimum of $1,000 to a maximum of $5,000.

There is no cash match required for this grant opportunity.

Please note, while an organization or unit of government may be eligible for more than one grant program, the Arts Commission limits the number of applications that may be submitted across programs to one application per entity per funding period. Organizations applying for a Youth Arts Engagement Grant in Fiscal Year 2024 may not apply for any other Arts Commission grants for organizations.

Eligible applicants for Festival Grants include Arizona-based…

  • Nonprofit organizations* with tax-exempt status
  • Units of government (local or Tribal)
  • Local arts agencies
  • Tribal cultural organizations
  • University/college departments

*An unincorporated organization without tax-exempt status may apply through a nonprofit fiscal sponsor.

Grant funds may be used in the following categories:

Contracted Artistic Services and Artist Fees

Such as guest artist contractual fees including travel and lodging.

Production Expenses

Such as insurance, sound, lighting, and equipment rental and operation for the artistic project only.

Space Rental

Stage, space, or venue rental for the artistic project only.

Marketing/Promotion

Such as contracted graphic design services the purchase of advertising space and creation of digital and printed promotional materials for the entire event.

Accessibility Services

Includes closed captioning, interpretation, and translation services, visual enhancements, and listening guides.

Public Health and Safety Compliance

Personal protective equipment, cleaning and sanitation services, and equipment/structuring to support distancing.

Digital Operations

Fees related to video live-streaming services, access to webinar and conferencing platforms, closed captioning, translation and interpretation services, and digital ticketing/event management systems.

Funds are delivered approximately 6-8 weeks after all necessary paperwork has been submitted by the grantee. This includes the award agreement, state W-9 and payment form.

Applicants are encouraged to do the following prior to beginning their application:

Request Accommodations

If you require accommodation in completing this application, or otherwise participating in the grant application process, please contact Organizational Programs Manager Brad DeBiase at [email protected] or (602) 771-6534.

Prepare Narrative Responses

You can type your proposal narrative or you can upload audio recordings of your responses. For each narrative question you will find a maximum word count (not character) and a maximum recording length. If you share your proposal narrative via audio recordings, keep it simple and to the point. Don’t worry about impressing the panelists with your recording technique, just make sure we can hear and understand you. All audio files must be uploaded as MP3 files (.mp3).

Some applicants find it helpful to develop their responses using word processing software, outside the application platform. This allows them to draft responses with team members and monitor their word counts for each question. Click here to download a Word document version of the narrative questions.

Create an Account for Your Organization

In the interest of improving the user experience for applicants and reviewers, the Arizona Commission on the Arts has transitioned to a new submission platform this year. Prior to applying, all applicants will need to register their organization at https://azarts.smapply.io/. For instructions on registering your organization, visit our grantee resources page: https://azarts.gov/grants/applicant-resources/

 

When you’re ready, click/tap the “Apply Now” button below. You do not have to complete the application in one session; at any point you can save a draft of your application and complete or submit it later.

APPLY NOW

Organization Information

  • Information collected in this section of the application is used for internal and reporting purposes only.
  • Organization name and (if applicable) DBA
  • Secondary contact info
  • ADA Coordinator contact info

Grants from the Arts Commission require compliance with the regulations of Section 504 and Title II of the Americans with Disabilities Act (ADA). The ADA Coordinator is the person who can answer questions about or facilitate requests for accessible programs and services; no special training or certification required.

  • Festival website
  • Nonprofit status (and file upload)

You will be required to upload an IRS determination letter OR a fiscal sponsor letter of agreement in the “Nonprofit Status” section. Units of government are exempt from this requirement.

Festival Overview

  • Festival name
  • One sentence description (150 words max)
  • Festival dates and times (or usual calendar placement)
  • Projected number of participants (or average annual attendance)
  • Organization mission statement (150 words maximum)

Festival Format

  • In-person
  • Virtual
  • Hybrid

In-person festivals that possess virtual components (e.g. livestreaming performances) would be considered “Hybrid”, and applicants should select the “Virtual” option if their festival activities will be produced and attended exclusively through digital platforms.

Narrative

  1. Describe your festival in its entirety. Be as specific as possible about the festival’s arts and culture programming and the artists and culture bearers who will be engaged. How are specific artists identified and selected, and what will participants gain, learn, and or access through the festival activities? (400 word limit, 4 minute audio limit)
  2. Provide an outline of your festival’s timeline, detailing your processes for planning, outreach, implementation, production, and post-production work. (300 word limit, 3 minute audio limit)
  3. What communities will you engage through your festival, and how? Please define these communities, considering “community” broadly, beyond simple age- or location-based groups. What demographics and sociocultural identities would you expect to be represented among festival producers, personnel, and participants? (400 word limit, 4 minute audio limit)
  4. Beyond ADA compliance, please describe how your organization will ensure that all festival programming, facilities, and venues are accessible to and support the participation of people of all abilities. (300 word limit, 3 minute audio limit) See the FAQ section below for additional details.
  5. Please describe how you will evaluate and define the success of your proposed festival activities. What methods will you use to assess community engagement, impact, public health and safety compliance, etc. (300 word limit, 3 minute audio limit)

Festival Budget

Grant Amount Requested

Enter the grant amount you are requesting. Applicants may request between $1,000 and $5,000.

Budget Form

The first column lists the Eligible Expense categories (see Eligible Expenses section above for the category list.)

In the second column, provide a brief description of your eligible expenses in each category.

In the third column, enter the dollar amount for each expense line. Estimates are permissible for the purposes of the application, but the more specific the better.

On the Income page, you will find preset income categories to outline the potential revenue sources supporting your festival activities.

Additionally, please thoroughly review the funding restrictions section below.

Budget Narrative

Please use this space to describe the festival budget, including eligible fees, any anticipated income, and any substantial in-kind support. This is your opportunity to bring your festival budget to life, as if you were explaining it to the grant review panel. You may also use this Budget Narrative section to explain how you have arrived at certain itemized dollar amounts. (300 words maximum, 3 minute audio limit) See FAQ for additional details.

Your organization’s application materials will be reviewed by an independent panel according to the following criteria. Please note: need is not a criterion. Application merit is based upon strength of response in relation to the review criteria.

Quality Arts and Culture Programming

Application outlines a rich, thoughtful, and well-structured slate of arts and culture festival activities.

What the panelists will be thinking about: Does the application clearly describe the festival’s arts and culture programming and the artist/culture bearers who will be engaged? Does the application make a strong case for what it hopes to make available to festival participants and attendees and how? Does the application outline in detail the structure and timeline of the festival’s programming/activities?

Community Benefit

Application makes a strong case for how specific populations will take part in festival activities and planning processes.

What the panelists will be thinking about: Does the application define the communities the festival hopes to directly serve, interact, and engage with? Does the application clearly outline how this will happen? Does the application thoughtfully address access and participation for people of all abilities? Does the application explain how the festival attends to ongoing pandemic-related challenges?

Viability

Application demonstrates a strong project plan and appropriateness of budget.

What the panelists will be thinking about: Does the application demonstrate substantial evidence that the festival activities will be realized within the funding period? Does the proposed budget appropriately reflect the scope of work described in the application? Does the application clearly explain how project activities will be produced and delivered?

All applications are subject to a public review process. First, Arts Commission staff review each application for completeness and eligibility. Applications that are incomplete or submitted after the due date are considered ineligible for panel review and funding.

Eligible applications are then evaluated by independent review panels made up of individuals from communities throughout the state who work in or adjacent to the arts. They evaluate each application on its own merits and solely on the basis of the published evaluation criteria.

Panelists first review applications individually. They then meet as a body to discuss the applications and finalize assessment as a group. This meeting is open to the public and while applicants are not permitted to participate in the discussion, they are encouraged to attend or listen-in online. Applicants being reviewed will be notified when panel dates are set. At the conclusion of their deliberations, the panel submits their funding recommendations to the Arts Commission’s Governor-appointed board of commissioners for approval.

This program does not fund the following:

  • Grantees that received Arts Commission funding in FY2022, but failed to file a final report by Monday, August 1, 2022.
  • Entities submitting an application for an FY2024 Creative Capacity Grant, Youth Arts Engagement Grant, or Lifelong Arts Engagement Grant (see FAQ for more information).
  • Applications submitted by businesses and for-profit organizations. School districts that would otherwise be eligible for Arts Learning grants.
  • An organization’s season or seasonal series of presented work.
  • Projects involving construction of facilities.
  • Debt reduction.
  • Food and beverages for receptions and hospitality functions.
  • Fundraising projects.
  • Scholarships, pageants or standalone award ceremonies.
  • Producing organizations to tour or present themselves.
  • Conferences, symposiums and the like.
  • Religious institution-led or religious group-sponsored projects not open to participation by non-congregants.
  • Religious institution-led or religious group- sponsored projects whose primary purpose is the religious socialization of individuals, or which exist as parts of religious sermons or services.
  • Equipment/capital expenditures.
  • Lobbying expenses.
  • College or university-sponsored projects not open to participation by the community outside the university setting.
  • Staff or board member salaries of the applicant organization.
  • Re-granting.
  • Indirect costs.
  • Grant administration, overhead or processing fees taken by an umbrella/parent organization as a percentage of the total award, with the exception of fiscal sponsors.
  • Any costs other than eligible fees.

This list is not comprehensive.

Additionally, according to the Arts Commission’s enabling statutes, “Notwithstanding any other law, no monies from the Arizona Commission on the Arts may be spent for payment to any person or entity for use in desecrating, casting contempt on, mutilating, defacing, defiling, burning, trampling, or otherwise dishonoring or causing to bring dishonor on religious objects, the flag of the United States or the flag of this state.” Recipients of    Arts Commission support are further instructed to “take into consideration general standards of decency and respect for the diverse beliefs and values of the American public” within funded programs.

  1. How can I be sure that my project is eligible for this program?

If you have reviewed the eligibility criteria listed earlier in this guidelines document and are still unsure if your festival is an appropriate fit for this program, we recommend that you reach out to the program manager to determine if your project is a good fit for the Festival Grant program. Arts Commission staff will provide consultation to determine if your proposed festival activities warrant submitting an application.

  1. My organization is eligible for other Arts Commission grants. Can I apply to those too?

No. Across grant programs, the Arts Commission limits the number of applications that may be submitted by a given organization or unit of government to one (1) application per funding period (July 1 – June 30 of the following year). While an organization or unit of government may be eligible for more than one grant program, they may only apply for one of them in a given funding period. As an example, an applicant who applies to the Festivals Grant program in Fiscal Year 2023 may not apply for the Creative Capacity Grant program or a Youth Arts Engagement Grant that same year.

  1. What is meant by “a thematic emphasis on arts and culture” regarding programming?

While eligible applicant organizations may not have an expressly arts and culture-focused mission, eligible festival projects must include arts and culture programming as part of the festival’s main goals and objectives. Arts and culture programming must be centrally featured as part of your festival’s activities and should not be peripheral add-ons to the festival’s main emphasis.

  1. What is meant by “Beyond ADA compliance” in the fourth narrative question?

Applicants are encouraged to consider how their festival activities and venue create accessible programming beyond baseline needs related to physical mobility. How are intellectual, physical, sensory, and neurodivergent/cognitive needs being addressed for attendees of all ability levels and how is this reflected in your festival’s structure? Accessibility considerations may also attend to visual impairments, as well as bilingual services for printed materials.

  1. My festival utilizes a lot of in-kind volunteer support. How should I reflect this in our budget?

The Arts Commission recognizes the important role of volunteers at festival events. While you are not asked to itemize the dollar value of in-kind support in your budget, you are encouraged to discuss in your Budget Narrative how any substantial in-kind volunteer support helps offset other expenses and contributes to the overall viability of your festival. There are a variety of estimations regarding the dollar value of a volunteer work hour, and the Arts Commission suggests a range of $20.00 to $30.00 per hour based on your festival’s need for personnel and the scope of volunteer work. Please contact Arts Commission staff if you would like to further discuss how to account for in-kind support.

  1. My festival isn’t taking place until late in the funding period and we are still in a planning phase. Can we still apply for a Festival Grant?

Yes. If you are still in a planning phase for your festival activities and do not have certain specific details finalized at the time you are submitting your application, we advise that you offer insight as to how you are making your decisions, what your options may be for a particular unknown, and what your desired outcome(s) may be for items still in development. Offering a high level of detail surrounding your organization’s planning and decision-making will at least help a panel understand how your festival will likely come into existence even if certain logistics and details are still in development.

Applicant Resources

Leading up to the application due date, the Arizona Commission on the Arts will present webinar-style information sessions and workshops to help prospective applicants in preparing competitive applications.

Recordings of each session will be posted here the following business day.

Tuesday, February 21, 2023
9:00 am – 10:00 am

CLOSED

Thursday, March 9, 2023
4:00 pm – 5:00 pm

CLOSED

Info Session Recording

A recording of the applicant information session for Festival Grants is available below. By hovering over the video, you can access controls for closed captioning or navigate to a specific “chapter” of the video.


How do I register on behalf of an organization?

  1. Go to https://azarts.smapply.io/
  2. Click the “Register” button at the upper-right corner of the window. (If you are using a mobile device, tap the “Sign Up” button.)
  3. Choose the option to “Register as an Organization”
  4. Enter your name, email address, and a password. (The person who registers the organization in SMApply becomes the organization’s first “member” and the administrator of the organization’s account. Additional members may be added later and/or made an account administrator.)
  5. Click/tap the “Create Account” button
  6. Enter the requested information about your Organization, such as the organization’s name, mailing address, and general contact information.

Video Walkthrough


How do I add members to my Organization?

Once you have created your organization you can add additional members to assist with applications and account maintenance.

  1. Go to https://azarts.smapply.io/
  2. Login as an organization administrator
  3. Click “Manage Organization” in the top right corner
  4. Click “Members”
  5. Click the “Add Member” button
  6. Enter the First Name, Last Name, and Email Address of the member
  7. Select whether the member will have Administrative or Non-Administrative Access
  8. Click the box to “Notify member by email” (This is useful if the user does not already have an account in the system as they will receive an invitation email and be able to create a password to log in.)
  9. Click “Add”

For instructions on adding members in bulk, click here.

How do I update my Organization’s Profile?

  1. Go to https://azarts.smapply.io/
  2. Login as an organization administrator
  3. Click on “Manage Organization” in the top right corner
  4. Click “Profile”
  5. Update your profile information
  6. Click “Save”

Additional Guides

SurveyMonkey Apply provides a comprehensive FAQ for applicants; in addition to the “how tos” above you can find more information and resources on accounts, completing an application, and managing your organization at https://help.smapply.io/hc/en-us/articles/360032514674-General-Account-FAQ.

Deadline: Lifelong Arts Engagement Grant
Apr 6 @ 11:59 am – 11:59 am

Lifelong Arts Engagement Grants support projects that foster meaningful arts learning experiences for adult learners of any age and/or intergenerational projects in community settings.

What does it fund?

Lifelong Arts Engagement Grants support projects that…

  • focus on learners across the aging spectrum,
  • occur in accessible community spaces, and
  • center arts learning practices.

Such projects should also…

  • provide opportunities for creative expression in safe and nurturing environments, and
  • utilize the assets of the community being served.

Projects may take place in…

  • arts venues,
  • community or senior centers,
  • residential facilities, and
  • other settings that serve adult learners of any age and/or intergenerational projects.

Arts learning projects feature sequential, hands-on learning through the arts to develop artistic skills, processes and creativity. Artistic and/or cultural discipline(s) may include, but are not limited to dance, literary arts, media arts, music, theatre, traditional and folk arts, and visual arts. Arts learning projects include specific objectives, outcomes and methods of evaluation that are well defined and relevant for the learners involved.

Award Amount

Organizations can request $5,000 to $7,500.

There is no cash match required for this grant opportunity.

Please note, while an organization or unit of government may be eligible for more than one grant program, the Arts Commission limits the number of applications that may be submitted across programs to one application per entity per funding period. Organizations applying for a Lifelong Arts Engagement Grant in Fiscal Year 2024 may not apply for any other Arts Commission grants for organizations.

Eligible applicants for Lifelong Arts Engagement Grants include:

  • Arizona nonprofit organizations* with tax-exempt status
  • units of government

See FAQ #1 in the FAQ section below for more information on eligible organizations.

*An unincorporated organization without tax-exempt status, may apply with a nonprofit fiscal sponsor.

Application Limits

An organization may submit only one application per cycle and may receive only one Lifelong Arts Engagement Grant per fiscal year.

Across grant programs, the Arts Commission limits the number of applications that may be submitted by a given organization or unit of government to one (1) application per funding period (July 1 – June 30 of the following year). While an organization or unit of government may be eligible for more than one grant program, they may only apply for one of them in a given funding period. (See FAQ #7 for more information)

Additional Considerations for Teaching Artist

Individual teaching artists or arts organizations may be listed as partners on a maximum of three (3) funded arts learning grant applications (both Lifelong Arts Engagement and Youth Arts Engagement) in a given fiscal year. If the number of applications on which a given individual teaching artist or arts organization is listed as a partner in a single funding cycle exceeds the total number that may be funded for that fiscal year, they will be asked to advise the Arts Commission on which application(s) will be withdrawn from consideration. The Arts Commission requests that prospective applicants consider this restriction before applying.

Teaching artists are encouraged to seek out partnerships with eligible organizations or units of government. The entity you partner with will then serve as the direct applicant. When building a partnership with an organization, , or unit of government, make sure they are not applying to the Lifelong Arts Engagement Grant for a different project or to another grant program through the Arizona Commission on the Arts.

Grant funds may be used for any of the following (this list is not comprehensive):

  • artist, consultant, and other fees
  • administrative costs related to the project
  • materials or supplies
  • in-state travel costs technology
  • documentation
  • evaluation

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2024). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

Cycle A

Application Due Date

April 6, 2023

Grant review panels convened

May 2023 (dates TBA)

Grantees notified

July 5, 2023

Funding Period

July 1, 2023 – June 30, 2024

Cycle B

Application Due Date

September 14, 2023

Grant review panels convened

November 2023 (dates TBA)

Grantees notified

December 13, 2023

Funding Period

January 1 – June 30, 2024

Funds are delivered approximately 6-8 weeks after all necessary paperwork has been submitted by the grantee. This includes the award agreement, state W-9 and payment form.

Applicants are encouraged to do the following prior to beginning their application:

Request Accommodations

If you require accommodation in completing the application, or otherwise participating in the grant application process, please contact the Director of Arts Learning, Elisa Radcliffe, by phone at (602) 771-6528 or by email at [email protected].

Prepare Narrative Responses

You can type your proposal narrative or you can upload audio recordings of your responses. For each narrative question you will find a maximum word count (not character) and a maximum recording length. If you share your proposal narrative via audio recordings, keep it simple and to the point. Don’t worry about impressing the panelists with your recording technique, just make sure we can hear and understand you. All audio files must be uploaded as MP3 files (.mp3).

Some applicants find it helpful to develop their responses using word processing software, outside the application platform. This allows them to draft responses with team members and monitor their word counts for each question. Click here to download a Word document version of the narrative questions.

Create an Account for Your Organization

In the interest of improving the user experience for applicants and reviewers, the Arizona Commission on the Arts has transitioned to a new submission platform this year. Prior to applying, all applicants will need to register their organization at https://azarts.smapply.io/. For instructions on registering your organization, visit our grantee resources page: https://azarts.gov/grants/applicant-resources/

When you’re ready, click/tap the “Apply Now” button below. You do not have to complete the application in one session; at any point you can save a draft of your application and complete or submit it later.

APPLY NOW

Organization/School Information

Organization/School information collected in this section of the application is used solely for internal and reporting purposes and will not be considered during the application review.

  • Organization/School Name
  • Organization/School Mission Statement
  • Secondary Point of Contact
  • Authorizing Official
  • IRS Letter of Determination (if applicable).
  • Fiscal Sponsor Letter of Agreement (if applicable).

Project Information

  • Project Title (10 word limit)
  • Project Summary (75 word limit)

Provide a brief snapshot of your project.

  • Proposed Start and End Date of Project
  • Partner Organizations (if applicable)

Please list any organizations that are collaborating on this project.

Narrative

Project Overview (300 word limit, 3 minute audio limit)

Provide a detailed description of your proposed arts learning project. This overview should help panelists understand the general outline for your proposed arts learning project. Focus on the who, what, where, and when of your proposed project. Include details of the arts learning project including what types of artistic disciplines will be at the center of the project, how long the program will be, how often the community of learners will meet and how long each class will be (e.g., The community of learners will meet weekly for eight weeks for 2 hours per week).

Community of Learners (300 word limit, 3 minute audio limit)

What specific population(s) of learners are central to this project? Describe their assets and what they bring to the project. (Review FAQ #2 “What is asset-based vs. deficit-based language?” for more information on definitions and best practices.) If your project requires a process of selection (i.e., an audition or application) and/or a cost to participate, how are you ensuring all learners can participate? Describe how the project is supporting all who are interested in participating. (200 word limit, 2 minute audio limit)

Integrity of Project (300 word limit, 3 minute audio limit)

How does the community of learners have a voice in the development and implementation of the project?

Project Team (300 word limit, 3 minute audio limit)

Who on your team, including teaching artists and/or partners, will lead this work? Describe their assets, qualifications, and what they bring to the project. Why are they a strong fit for the project and community of learners involved?

Project Learning Outcomes (200 word limit, 2 minute audio limit)

List three learning outcomes this project will achieve. Outcomes should be specific, measurable, achievable, relevant, and time bound. If this is an ongoing project, describe how the project will build on or responds to previously conducted work.

Project Evaluation (200 word limit, 2 minute audio limit)

What method(s) will you use to evaluate how well the project achieved these outcomes? If there is previous evaluation work that has informed the proposed project, please share those results here.

Project Setting (150 word limit, 2 minute /audio limit)

Where is the work taking place? Describe how this location is accessible to the community of learners and why it is important to the proposed project.

Project Timeline Table

Use the table provided to create a detailed timeline for the activities that will occur within the proposed start and end date of the project. Activities can include planning the project, proposed project activities, and any evaluation or assessment.

Your timeline should convey a sense of the project’s arc from beginning to end. Note: while grant funds cannot be used for any project activities that take place outside the funding period of the cycle you are applying in, please articulate the full project timeline here.

Project Timeline Narrative (200 word limit, 2 minute audio limit)

The Project Timeline Narrative should correspond with and provide context for the Project Timeline Table. Be as specific as possible about how often and how long project activities will take place, along with proposed dates. Explain how your timeline will provide enough time to foster learning amongst the learners.

Project Budget

Grant Amount Requested

Enter the grant amount you are requesting for this project. Schools/organizations can request $5,000 to $7,500.

Project Expenses Table

In the first column, list all expenses related to the project.

In the second column, provide a short explanation of the expense.

In the third column, note what type of funding will cover the expense (LAE Grant, Other Grant Funds, Tax Credit, Cash, In-Kind, etc.).

In the fourth column, provide the monetary amount of each expense.

  • Please list only expenses related to your project. A full organizational budget is not needed.
  • Lifelong Arts Engagement grant funds can only be used for project activities taking place in the funding period (July 1, 2023 – June 30, 2024).

Additionally, please thoroughly review the funding restrictions listed on pg. 5 of these guidelines.

Project Expenses Narrative (200 word limit, 2 minute audio limit)

The Project Expenses Narrative should align with the Project Expenses Table. Be as specific as possible about the eligible expenses the Lifelong Arts Engagement grant would cover. This is your opportunity to bring your project’s expenses to life, as if you were explaining them to the grant review panel.

Other things to consider:

  • If your total project expenses exceed the grant amount requested, explain the additional funding sources you noted in the third column of the table.
  • If your project requires a cost to participate, explain how those fees will be used.
  • If your project starts before and/or ends after the funding period, explain how those expenses will be covered.

Your organization’s application materials will be reviewed by an independent panel according to the following criteria. Please note: need is not a criterion. Application merit is based upon strength of response in relation to the review criteria.

Quality of Proposed Project

Application demonstrates a strong arts learning project and asset-based premise.

What panelists will be thinking about: Does the application clearly outline the important details of the project?

Integrity of Proposed Project

Application demonstrates an asset-based premise that centers the voice of the learners.

What panelists will be thinking about: Does the application articulate the specific assets and contributions of the community of learners and collaborators involved? Does the community of learners have a voice in the development and implementation of the project?

Potential Impact

Application centers expected benefit to learners.

What panelists will be thinking about: Are the objectives, outcomes, and methods of evaluation well defined and relevant for the learners involved?

Viability

Application demonstrates a strong project plan and appropriateness of budget.

What panelists will be thinking about: Does the application demonstrate substantial evidence that the proposal will be realized within the proposed project timeline? Do the expenses described appear appropriate to the proposed project?

All applications are subject to a public review process. First, Arts Commission staff review each application for completeness and eligibility. Applications that are incomplete or submitted after the due date are considered ineligible for panel review and funding.

Eligible applications are then evaluated by independent review panels made up of arts learning specialist from communities throughout the state. They evaluate each application on its own merits and solely on the basis of the published evaluation criteria.

Panelists first review applications individually. They then meet as a body to discuss the applications and finalize assessment as a group. This meeting is open to the public and while applicants are not permitted to participate in the discussion, they are encouraged to attend or listen-in online. Applicants being reviewed will be notified when panel dates are set. At the conclusion of their deliberations, the panel submits their funding recommendations to the Arts Commission’s Governor-appointed board of commissioners for approval.

This program does not fund the following:

  • Projects that take place during traditional school hours and seek to supplant arts programs, curriculum or arts educators.
  • Strictly field trip or performance-based activities. (See FAQ #3 for more information)
  • Producing organizations to tour or present themselves.
  • Support for individual professional development activities.
  • Support for projects which would otherwise be eligible for a Festival Grant.
  • Funding for insurance.
  • Food and beverages for any purpose.
  • Fundraising projects.
  • Awards and competitions.
  • Indirect costs.
  • Organizations and schools that received Arts Commission funding in Fiscal Year 2023, but failed to file a final report.
  • Applications submitted by for-profit organizations.
  • An individual may not apply to the Lifelong Arts Engagement Grant directly or as an individual with fiscal sponsorship.
  • Grant administration, overhead or processing fees taken by an umbrella/parent organization as a percentage of the total award, with the exception of fiscal sponsors.
  • Religious institution-led or religious group-sponsored projects not open to participation by non- congregants.
  • Religious institution-led or religious group-sponsored projects whose primary purpose is the religious socialization of individuals or which exist as parts of religious sermons or services.

This list is not comprehensive.

Additionally, according to the Arts Commission’s enabling statutes, “Notwithstanding any other law, no monies from the Arizona Commission on the Arts may be spent for payment to any person or entity for use in desecrating, casting contempt on, mutilating, defacing, defiling, burning, trampling or otherwise dishonoring or causing to bring dishonor on religious objects, the flag of the United States or the flag of this state.” Recipients of Arts Commission support are further instructed to “take into consideration general standards of decency and respect for the diverse beliefs and values of the American public” within funded programs.

  1. What types of organizations can apply for Lifelong Arts Engagement Grants?
    Eligible organizations include: adult day centers, assisted living facilities, arts and cultural organizations, community-based service organizations, libraries, neighborhood centers, parks and recreation departments, retirement communities, rehabilitation centers, social service organizations, university/college departments and more. An organization without tax-exempt status, may apply with a nonprofit fiscal sponsor.
  2. What is asset-based vs. deficit-based language? How can we address inequalities in our narrative?
    Asset-based language focuses on the unique attributes the participants bring to the project (passionate, capable, thriving) as opposed to deficit-based language that define people and places by perceived insufficiencies (like at risk, lacking, marginalized, underserved). Deficit-based language reinforces negative stereotypes and is not conducive to the type of arts learning this grant program seeks to support. It also contributes to a dynamic where learners are not seen as partners, but as objects of charity. If you’re talking about a problem, use language that reflects that systematic disparities and community wide problems in fact have systemic causes, that these are not self-caused problems, and explicitly describe those systems whenever possible.
  3. Are field trips or strictly performance-based projects eligible for this grant?
    No. While a field trip or culminating performance may be a part of the project, it should not be the primary focus. This grant supports programs that seek to activate participant voices, narratives, and perspectives. It is important to articulate how a community of learners has a voice and agency in the development and implementation of the project. This grant values active participation over exposure or passive engagement.
  4. Can my organization apply for a Lifelong Arts Engagement Grant in multiple cycles?
    Organizations may only receive one Lifelong Arts Engagement Grant per fiscal year. For example, if an organization applies in Cycle A for Fiscal Year 2024 and IS funded, they may not apply again in Cycle B for that fiscal year. If the application is NOT funded, it can be resubmitted in the next cycle.
  5. Can my organization apply for a Lifelong Arts Engagement Grant and a Youth Arts Engagement Grant?
    No. Though an organization may be eligible for more than one arts learning grant program, the Arts Commission limits the number of applications which may be submitted by an applicant to one arts learning grant program within the same funding period. An applicant who applies to the Youth Arts Engagement Grant program in Fiscal Year 2024 may not apply for a Lifelong Arts Engagement Grant that same year.
  6. I’m an arts organization, am I eligible to apply directly and serve as a partner in another project?
    Yes. As outlined above, as a direct applicant an arts organization may only receive one Lifelong Arts Engagement grant per fiscal year. Those arts organization may still serve as a partner in a different project, but all applications, including the one submitted directly, count toward the total partner limit of 3 arts learning applications (both Lifelong Arts Engagement and Youth Arts Engagement) per fiscal year. This is to address the competitive nature of this grant program.
  7. My organization is eligible for other Arts Commission grants. Can I apply to those?
    No. Across grant programs, the Arts Commission limits the number of applications that may be submitted by a given organization or unit of government to one (1) application per funding period (July 1 – June 30 of the following year). While an organization or unit of government may be eligible for more than one grant program, they may only apply for one of them in a given funding period. As an example, an applicant who applies to the Creative Capacity Grant program or the Festivals Grant program in Fiscal Year 2024 may not apply for a Lifelong Arts Engagement Grant that same year.

Applicant Resources

Leading up to the application due date, the Arizona Commission on the Arts will present webinar-style information sessions and workshops to help prospective applicants in preparing competitive applications.

Recordings of each session will be posted here the following business day.

Tuesday, February 21, 2023
4:00pm – 5:00pm

CLOSED

Thursday, March 9, 2023
11:00am – 12:00pm

Closed

Info Session Recording

A recording of the applicant information session for our arts learning grant programs is available below. By hovering over the video, you can access controls for closed captioning or navigate to a specific “chapter” of the video.


The following videos walk applicants through the key components of the applications for both Lifelong Arts Engagement Grants and Youth Arts Engagement Grants.

Applicant Guide: Narrative

Applicant Guide: Project Timeline

Applicant Guide: Project Budget

Applicant Guide: Review Process and Evaluation Criteria

How do I register on behalf of an organization?

  1. Go to https://azarts.smapply.io/
  2. Click the “Register” button at the upper-right corner of the window. (If you are using a mobile device, tap the “Sign Up” button.)
  3. Choose the option to “Register as an Organization”
  4. Enter your name, email address, and a password. (The person who registers the organization in SMApply becomes the organization’s first “member” and the administrator of the organization’s account. Additional members may be added later and/or made an account administrator.)
  5. Click/tap the “Create Account” button
  6. Enter the requested information about your Organization, such as the organization’s name, mailing address, and general contact information.

Video Walkthrough


How do I add members to my Organization?

Once you have created your organization you can add additional members to assist with applications and account maintenance.

  1. Go to https://azarts.smapply.io/
  2. Login as an organization administrator
  3. Click “Manage Organization” in the top right corner
  4. Click “Members”
  5. Click the “Add Member” button
  6. Enter the First Name, Last Name, and Email Address of the member
  7. Select whether the member will have Administrative or Non-Administrative Access
  8. Click the box to “Notify member by email” (This is useful if the user does not already have an account in the system as they will receive an invitation email and be able to create a password to log in.)
  9. Click “Add”

For instructions on adding members in bulk, click here.

How do I update my Organization’s Profile?

  1. Go to https://azarts.smapply.io/
  2. Login as an organization administrator
  3. Click on “Manage Organization” in the top right corner
  4. Click “Profile”
  5. Update your profile information
  6. Click “Save”

Additional Guides

SurveyMonkey Apply provides a comprehensive FAQ for applicants; in addition to the “how tos” above you can find more information and resources on accounts, completing an application, and managing your organization at https://help.smapply.io/hc/en-us/articles/360032514674-General-Account-FAQ.

Deadline: Youth Arts Engagement Grant
Apr 6 @ 11:59 am – 11:59 am

Youth Arts Engagement Grants support arts learning projects for young people that occur outside of traditional school hours.

What does it fund?

Youth Arts Engagement Grants support projects that…

  • focus on young people, ages 24 and under,
  • occur outside of traditional school hours (before/after school and/or during school holidays/breaks), and
  • center arts learning practices.

Such projects should also…

  • provide opportunities for creative expression in safe and nurturing environments,
  • honor youth voices, narratives, and perspectives, and
  • utilize the assets of the community being served.

Projects may take place in…

  • arts venues,
  • community centers,
  • school sites, and
  • other youth-oriented settings.

Arts learning projects feature sequential, hands-on learning through the arts to develop artistic skills, processes and creativity. Artistic and/or cultural discipline(s) may include, but are not limited to dance, literary arts, media arts, music, theatre, traditional and folk arts, and visual arts. Arts learning projects include specific objectives, outcomes and methods of evaluation that are well defined and relevant for the learners involved.

Award Amount

Organizations can request $5,000 to $7,500.

There is no cash match required for this grant opportunity.

Please note, while an organization or unit of government may be eligible for more than one grant program, the Arts Commission limits the number of applications that may be submitted across programs to one application per entity per funding period. Organizations applying for a Youth Arts Engagement Grant in Fiscal Year 2024 may not apply for any other Arts Commission grants for organizations.

Eligible applicants for Youth Arts Engagement Grants include:

  • Arizona nonprofit organizations* with tax-exempt status
  • schools/school districts
  • units of government

See FAQ #1 in the FAQ section below for more information on eligible organizations.

*An unincorporated organization without tax-exempt status may apply through a nonprofit fiscal sponsor.

Application Limits

An organization may submit only one application per cycle and may receive only one Youth Arts Engagement Grant per fiscal year.

Across grant programs, the Arts Commission limits the number of applications that may be submitted by a given organization or unit of government to one (1) application per funding period (July 1 – June 30 of the following year). While an organization or unit of government may be eligible for more than one grant program, they may only apply for one of them in a given funding period. (See FAQ #9 for more information)

Additional Considerations for Teaching Artist

Individual teaching artists or arts organizations may be listed as partners on a maximum of three (3) funded arts learning grant applications (both Lifelong Arts Engagement and Youth Arts Engagement) in a given fiscal year. If the number of applications on which a given individual teaching artist or arts organization is listed as a partner in a single funding cycle exceeds the total number that may be funded for that fiscal year, they will be asked to advise the Arts Commission on which application(s) will be withdrawn from consideration. The Arts Commission requests that prospective applicants consider this restriction before applying.

Teaching artists are encouraged to seek out partnerships with eligible organizations, schools, or units of government. The entity you partner with will then serve as the direct applicant. When building a partnership with an organization, school, or unit of government, make sure they are not applying to the Youth Arts Engagement Grant for a different project or to another grant program through the Arizona Commission on the Arts.

Grant funds may be used for any of the following (this list is not comprehensive):

  • artist, consultant, and other fees
  • administrative costs related to the project
  • materials or supplies
  • in-state travel costs technology
  • documentation
  • evaluation

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2024). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

Cycle A

Application Due Date

April 6, 2023

Grant review panels convened

May 2023 (dates TBA)

Grantees notified

July 5, 2023

Funding Period

July 1, 2023 – June 30, 2024

Cycle B

Application Due Date

September 14, 2023

Grant review panels convened

November 2023 (dates TBA)

Grantees notified

December 13, 2023

Funding Period

January 1 – June 30, 2024

Funds are delivered approximately 6-8 weeks after all necessary paperwork has been submitted by the grantee. This includes the award agreement, state W-9 and payment form.

Applicants are encouraged to do the following prior to beginning their application:

Request Accommodations

If you require accommodation in completing the application, or otherwise participating in the grant application process, please contact the Director of Arts Learning, Elisa Radcliffe, by phone at (602) 771-6528 or by email at [email protected].

Prepare Narrative Responses

You can type your proposal narrative or you can upload audio recordings of your responses. For each narrative question you will find a maximum word count (not character) and a maximum recording length. If you share your proposal narrative via audio recordings, keep it simple and to the point. Don’t worry about impressing the panelists with your recording technique, just make sure we can hear and understand you. All audio files must be uploaded as MP3 files (.mp3).

Some applicants find it helpful to develop their responses using word processing software, outside the application platform. This allows them to draft responses with team members and monitor their word counts for each question. Click here to download a Word document version of the narrative questions.

Create an Account for Your Organization

In the interest of improving the user experience for applicants and reviewers, the Arizona Commission on the Arts has transitioned to a new submission platform this year. Prior to applying, all applicants will need to register their organization at https://azarts.smapply.io/. For instructions on registering your organization, visit our grantee resources page: https://azarts.gov/grants/applicant-resources/

When you’re ready, click/tap the “Apply Now” button below. You do not have to complete the application in one session; at any point you can save a draft of your application and complete or submit it later.

APPLY NOW

Organization/School Information

  • Organization/School information collected in this section of the application is used solely for internal and reporting purposes and will not be considered during the application review.
  • Organization/School Name
  • Organization/School Mission Statement
  • Secondary Point of Contact
  • Authorizing Official
  • IRS Letter of Determination (if applicable).
  • Fiscal Sponsor Letter of Agreement (if applicable).

Project Information

  • Project Title (10 word limit)
  • Project Summary (75 word limit)

Provide a brief snapshot of your project.

  • Proposed Start and End Date of Project
  • Partner Organizations (if applicable)

Please list any organizations that are collaborating on this project.

Narrative

Project Overview (300 word limit, 3 minute audio limit)

Provide a detailed description of your proposed arts learning project. This overview should help panelists understand the general outline for your proposed arts learning project. Focus on the who, what, where, and when of your proposed project. Include details of the arts learning project including what types of artistic disciplines will be at the center of the project, how long the program will be, how often the community of learners will meet and how long each class will be (e.g., The community of learners will meet weekly for eight weeks for 2 hours per week).

Community of Learners (300 word limit, 3 minute audio limit)

What specific population(s) of learners are central to this project? Describe their assets and what they bring to the project. (Review FAQ #2, “What is asset-based vs. deficit-based language?,” for more information on definitions and best practices.)

If your project requires a process of selection (i.e., an audition or application) and/or a cost to participate, how are you ensuring all learners can participate? Describe how the project is supporting all who are interested in participating. (200 word limit, 2 minute audio limit)

Integrity of Project (300 word limit, 3 minute audio limit)

How does the community of learners have a voice in the development and implementation of the project?

Project Team (300 word limit, 3 minute audio limit)

Who on your team, including teaching artists and/or partners, will lead this work? Describe their assets, qualifications, and what they bring to the project. Why are they a strong fit for the project and community of learners involved?

Project Learning Outcomes (200 word limit, 2 minute audio limit)

List three learning outcomes this project will achieve. Outcomes should be specific, measurable, achievable, relevant, and time bound. If this is an ongoing project, describe how the project will build on or responds to previously conducted work.

Project Evaluation (200 word limit, 2 minute audio limit)

What method(s) will you use to evaluate how well the project achieved these outcomes? If there is previous evaluation work that has informed the proposed project, please share those results here.

Project Setting (150 word limit, 2 minute audio limit)

Where is the work taking place? Describe how this location is accessible to the community of learners and why it is important to the proposed project.

Project Timeline Table

Use the table provided to create a detailed timeline for the activities that will occur within the proposed start and end date of the project. Activities can include:

  • planning the project,
  • proposed project activities, and
  • any evaluation or assessment.

Your timeline should convey a sense of the project’s arc, from its beginning to its end.

Note: while grant funds cannot be used for any project activities that take place outside the funding period of the cycle you are applying in, please articulate the full project timeline here.

Project Timeline Narrative (200 word limit, 2 minute audio limit)

The Project Timeline Narrative should correspond with and provide context for the Project Timeline Table. Be as specific as possible about how often and how long project activities will take place, along with proposed dates. Explain how your timeline will provide enough time to foster learning amongst the learners.

Project Budget

Grant Amount Requested

Enter the grant amount you are requesting for this project. Schools/organizations can request $5,000 to $7,500.

Project Expenses Table

In the first column, list all expenses related to the project.

In the second column, provide a short explanation of the expense.

In the third column, note what type of funding will cover the expense (YAE Grant, Other Grant Funds, Tax Credit, Cash, In-Kind, etc.).

In the fourth column, provide the monetary amount of each expense.

  • Please list only expenses related to your project. A full organizational budget is not needed.
  • Youth Arts Engagement grant funds can only be used for project activities taking place in the funding period (July 1, 2023 – June 30, 2024).

Additionally, please thoroughly review the funding restrictions listed on pg. 5 of these guidelines.

Project Expenses Narrative (200 word limit, 2 minute audio limit)

The Project Expenses Narrative should align with the Project Expenses Table. Be as specific as possible about the eligible expenses the Youth Arts Engagement grant would cover. This is your opportunity to bring your project’s expenses to life, as if you were explaining them to the grant review panel.

Other things to consider:

  • If your total project expenses exceed the grant amount requested, explain the additional funding sources you noted in the third column of the table.
  • If your project requires a cost to participate, explain how those fees will be used.
  • If your project starts before and/or ends after the funding period, explain how those expenses will be covered.

Here’s what panelists will be thinking about as they review your application materials:

Quality of Proposed Project

Application demonstrates a strong arts learning project and asset-based premise.

What panelists will be thinking about: Does the application clearly outline the important details of the project?

Integrity of Proposed Project

Application demonstrates an asset-based premise that centers the voice of the learners.

What panelists will be thinking about: Does the application articulate the specific assets and contributions of the community of learners and collaborators involved? Does the community of learners have a voice in the development and implementation of the project?

Potential Impact

Application centers expected benefit to learners.

What panelists will be thinking about: Are the objectives, outcomes, and methods of evaluation well defined? Are they relevant for the learners involved?

Viability

Application demonstrates a strong project plan and appropriateness of budget.

What panelists will be thinking about: Does the application demonstrate substantial evidence that the proposal will be realized within the proposed project timeline? Do the expenses described appear appropriate to the proposed project?

All applications are subject to a public review process. First, Arts Commission staff review each application for completeness and eligibility. Applications that are incomplete or submitted after the due date are considered ineligible for panel review and funding.

Eligible applications are then evaluated by independent review panels made up of arts learning specialist from communities throughout the state. They evaluate each application on its own merits and solely on the basis of the published evaluation criteria.

Panelists first review applications individually. They then meet as a body to discuss the applications and finalize assessment as a group. This meeting is open to the public and while applicants are not permitted to participate in the discussion, they are encouraged to attend or listen-in online. Applicants being reviewed will be notified when panel dates are set. At the conclusion of their deliberations, the panel submits their funding recommendations to the Arts Commission’s Governor-appointed board of commissioners for approval.

This program does not fund the following:

  • Projects that take place during traditional school hours and seek to supplant arts programs, curriculum or arts educators.
  • Strictly field trip or performance-based activities. (See FAQ #3 for more information)
  • Producing organizations to tour or present themselves.
  • Support for individual professional development activities.
  • Support for projects which would otherwise be eligible for a Festival Grant.
  • Funding for insurance.
  • Food and beverages for any purpose.
  • Fundraising projects.
  • Awards and competitions.
  • Indirect costs.
  • Organizations and schools that received Arts Commission funding in Fiscal Year 2023, but failed to file a final report.
  • Applications submitted by for-profit organizations.
  • An individual may not apply to the Youth Arts Engagement Grant directly or as an individual with fiscal sponsorship.
  • Grant administration, overhead or processing fees taken by an umbrella/parent organization as a percentage of the total award, with the exception of fiscal sponsors.
  • Religious institution-led or religious group-sponsored projects not open to participation by non- congregants.
  • Religious institution-led or religious group-sponsored projects whose primary purpose is the religious socialization of individuals or which exist as parts of religious sermons or services.

This list is not comprehensive.

Additionally, according to the Arts Commission’s enabling statutes, “Notwithstanding any other law, no monies from the Arizona Commission on the Arts may be spent for payment to any person or entity for use in desecrating, casting contempt on, mutilating, defacing, defiling, burning, trampling or otherwise dishonoring or causing to bring dishonor on religious objects, the flag of the United States or the flag of this state.” Recipients of Arts Commission support are further instructed to “take into consideration general standards of decency and respect for the diverse beliefs and values of the American public” within funded programs.

  1. What types of organizations can apply for Youth Arts Engagement Grants?
    Eligible organizations include arts and cultural organizations, community-based service organizations, libraries, neighborhood centers, parks and recreation departments, social service organizations, university/ college departments, PreK-12 schools or school districts who serve youth 24 and under outside of traditional school hours.
    An organization without tax-exempt status, may apply through a nonprofit fiscal sponsor.
  2. What is asset-based vs. deficit-based language? How can we address various inequalities in our narrative?
    Asset-based language focuses on the unique attributes the participants bring to the project (passionate, capable, thriving) as opposed to deficit-based language that define people and places by perceived insufficiencies (like at risk, lacking, marginalized, underserved). Let’s not define people and places by their deficits. This reinforces negative stereotypes and is not conducive to the type of arts learning this grant program seeks to support. Deficit-based language also contributes to a dynamic where learners are not seen as partners, but as objects of charity. If you’re talking about a problem, use language that reflects that systematic disparities and community wide problems in fact have systemic causes, that these are not self-caused problems, and explicitly describe those systems whenever possible.
  3. Are field trips or strictly performance-based projects eligible for this grant?
    No. While a field trip or culminating performance may be a part of the project, it should not be the primary focus. This grant program supports arts programs that seek to activate youth voices, narratives, and perspectives. It is important to articulate how a community of learners has a voice and agency in the development and implementation of the project. This grant values active participation over exposure or passive engagement.
  4. Can a school district and a school within that district both apply?
    An individual school and a school district may each submit separate applications, but they must be for completely distinct and separate projects and be for projects that occur outside of traditional school hours.
  5. When should I contact my district about applying for this grant?
    We recommend contacting the Grant Department or Fiscal Office at your district 2-3 months prior to the grant deadline.
  6. Can my organization apply for a Youth Arts Engagement Grant in multiple cycles?
    Organizations may only receive one Youth Arts Engagement Grant per fiscal year. For example, if an organization applies in Cycle A for Fiscal Year 2024 and IS funded, they may not apply again in Cycle B for that fiscal year. If the application is NOT funded, it can be resubmitted in the next cycle.
  7. Can my organization apply for both a Youth Arts Engagement Grant and a Lifelong Arts Engagement Grant?
    No. Though an organization may be eligible for more than one arts learning grant program, the Arts Commission limits the number of applications which may be submitted by an applicant to one arts learning grant program within the same funding period. An applicant who applies to the Lifelong Arts Engagement Grant program in Fiscal Year 2024 may not apply for a Youth Arts Engagement Grant that same year.
  8. I’m an arts organization, am I eligible to apply directly and serve as a partner in another project?
    Arts organizations are eligible to apply directly to the Youth Arts Engagement Grant program. As outlined above, as a direct applicant an arts organization may only receive one Youth Arts Engagement grant per fiscal year. Those arts organization may still serve as a partner in a different project, but all applications, including the one submitted directly, count toward the total partner limit of 3 arts learning applications (both Lifelong Arts Engagement and Youth Arts Engagement) per fiscal year. This is to address the competitive nature of this grant program.
  9. My organization is eligible for other Arts Commission grants. Can I apply to those?
    No. Across grant programs, the Arts Commission limits the number of applications that may be submitted by a given organization or unit of government to one (1) application per funding period (July 1 – June 30) of the following year). While an organization or unit of government may be eligible for more than one grant program, they may only apply for one of them in a given funding period. As an example, an applicant who applies to the Creative Capacity Grant program or the Festivals Grant program in Fiscal Year 2024 may not apply for a Youth Arts Engagement Grant that same year.

Applicant Resources

Leading up to the application due date, the Arizona Commission on the Arts will present webinar-style information sessions and workshops to help prospective applicants in preparing competitive applications.

Recordings of each session will be posted here the following business day.

Tuesday, February 21, 2023
4:00pm – 5:00pm

Closed

Thursday, March 9, 2023
11:00am – 12:00pm

Closed

The following videos walk applicants through the key components of the applications for both Lifelong Arts Engagement Grants and Youth Arts Engagement Grants.

Applicant Guide: Narrative

Applicant Guide: Project Timeline

Applicant Guide: Project Budget

Applicant Guide: Review Process and Evaluation Criteria

How do I register on behalf of an organization?

  1. Go to https://azarts.smapply.io/
  2. Click the “Register” button at the upper-right corner of the window. (If you are using a mobile device, tap the “Sign Up” button.)
  3. Choose the option to “Register as an Organization”
  4. Enter your name, email address, and a password. (The person who registers the organization in SMApply becomes the organization’s first “member” and the administrator of the organization’s account. Additional members may be added later and/or made an account administrator.)
  5. Click/tap the “Create Account” button
  6. Enter the requested information about your Organization, such as the organization’s name, mailing address, and general contact information.

Video Walkthrough


How do I add members to my Organization?

Once you have created your organization you can add additional members to assist with applications and account maintenance.

  1. Go to https://azarts.smapply.io/
  2. Login as an organization administrator
  3. Click “Manage Organization” in the top right corner
  4. Click “Members”
  5. Click the “Add Member” button
  6. Enter the First Name, Last Name, and Email Address of the member
  7. Select whether the member will have Administrative or Non-Administrative Access
  8. Click the box to “Notify member by email” (This is useful if the user does not already have an account in the system as they will receive an invitation email and be able to create a password to log in.)
  9. Click “Add”

For instructions on adding members in bulk, click here.

How do I update my Organization’s Profile?

  1. Go to https://azarts.smapply.io/
  2. Login as an organization administrator
  3. Click on “Manage Organization” in the top right corner
  4. Click “Profile”
  5. Update your profile information
  6. Click “Save”

Additional Guides

SurveyMonkey Apply provides a comprehensive FAQ for applicants; in addition to the “how tos” above you can find more information and resources on accounts, completing an application, and managing your organization at https://help.smapply.io/hc/en-us/articles/360032514674-General-Account-FAQ.

Apr
21
Fri
Deadline: Creative Youth Grant
Apr 21 @ 11:59 am – 11:59 am

Created and reviewed by the Arizona Commission on the Arts’ AZ Youth Arts Council, the Creative Youth Grant is a funding opportunity for young artists ages 12 -19.

What does it fund?

To support young artists as they develop new skills or advance their artistic practice outside the traditional school day. This may include paying for lessons, attending a workshop, or paying for supplies and equipment.

Who is it for?

Eligible applicants for the Creative Youth Grant include Arizona young artists ages 12-19.

Applications that are developed by adults will be ineligible for funding. Parents, guardians or teachers may not apply for the young artist.

Award Amount

Individuals can request between $250 and $750 based on eligible expenses.

 

Grant funds may be used for any of the following (this list is not comprehensive):

  • Fees for private lessons or workshops.
  • Materials or supplies related to your artistic practice.
  • Equipment, instruments or technology related to your artistic practice.
  • Travel costs.

Applicants are encouraged to do the following prior to beginning their application:

Request Accommodations

If you require accommodation in completing the application, or otherwise participating in the grant application process, please contact the Director of Arts Learning, Elisa Radcliffe, by phone at (602) 771-6528 or by email at [email protected].

Prepare Narrative Responses

You can type your proposal narrative, or you can upload audio or video recordings of your responses. The narrative has a maximum word count (not character) and a maximum recording length. If you share your proposal narrative in a video or audio recording keep it simple and to the point. The recording should be just you, describing your proposal and answering the questions listed above. Please do not include edits of your work samples or special effects. Production quality of this recording will not be considered in your review. Just make sure we can hear and understand you and keep editing and post-production embellishment to a minimum. All audio files must be uploaded as MP3 files (.mp3).

When you’re ready, click on the “Apply Now” button below. You do not have to complete the application in one session; at any point you can save a draft of your application and complete or submit it later.

APPLY NOW

Narrative

(600 word limit, 5 minute audio/video limit)

Answer each of these questions.

  1. Tell us about yourself and your artistic practice.
  2. Describe how you will use the grant funds. Why are these activities or purchases important to you as a young artist?
  3. Provide a timeline of the proposed activities or purchases. All activities or purchases must take place July 1, 2023 through June 30, 2024.

Work Sample

Submit a work sample you’ve completed. All levels of artists are encouraged to apply. The panel will use the work sample to support the narrative you have provided. They will not be judging the quality of the work sample as a part of their review.

From the list below, please choose the most appropriate artistic work sample format to represent your discipline:

  • 3 minutes of recorded audio
  • 3 minutes of recorded video
  • 6 images
  • 3 pages of double-spaced text or 3 poems

Work Sample Narrative

(200 word limit, 2 minute audio/video limit)

Provide a brief description explaining how the submitted work sample relates to your proposal. Why did you choose them?

Budget

Expenses 

List all expenses related to your proposal and provide a short explanation of the expenses.

Grant Amount Requested 

Indicate the grant amount you are requesting, based on eligible expenses, between $250 and $750.

Budget Narrative (200 word limit, 2 minute audio/video limit)

If your total expenses exceed the grant amount requested, explain how you will pay for the remaining costs.

Your narrative responses will be evaluated by AZ Youth Arts Council members based on the following criteria.

Quality of Proposal

Did you clearly outline your artistic form and how you will spend the grant funds?

Potential Impact 

Did you describe how these funds will impact you as a young artist?

Viability 

Are the expenses you describe appropriate for the grant?

  • Food and beverages for any purpose.
  • Fundraising projects.
  • Opportunities that take place outside of the funding period.
  • Equipment not related to the opportunity.
  • Opportunities related to academic research or formal study toward an academic or professional degree, such as capstone projects.
  • Applications that are developed by adults will be ineligible for funding.
  • Grant administration, overhead or processing fees taken by an umbrella/parent organization as a percentage of the total award, with the exception of fiscal sponsors.

This list is not comprehensive.

Additionally, according to the Arts Commission’s enabling statutes, “Notwithstanding any other law, no monies from the Arizona Commission on the Arts may be spent for payment to any person or entity for use in desecrating, casting contempt on, mutilating, defacing, defiling, burning, trampling or otherwise dishonoring or causing to bring dishonor on religious objects, the flag of the United States or the flag of this state.” Recipients of Arts Commission support are further instructed to “take into consideration general standards of decency and respect for the diverse beliefs and values of the American public” within funded programs.