The calendar below features upcoming Arts Commission deadlines, events, information sessions and workshop opportunities. Times, dates and event details may be subject to change. For more information, please email [email protected].

Public Meeting Notice

It is the public policy of this state that meetings of public bodies be conducted openly and that notices and agendas be provided for such meetings which contain such information as is reasonably necessary to inform the public of the matters to be discussed or decided. Pursuant to A.R.S. § 34-431.02, all public bodies are required to maintain a Notice of Public Meeting section on their website. All public meeting notices of the Arizona Commission on the Arts can be found at https://publicmeetings.az.gov/ and a link will be posted within the calendar entry below.

Title II of the Americans with Disabilities Act (ADA) prohibits the Arizona Commission on the Arts from discrimination on the basis of disability. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Stacey Wong at (602) 771-6527 or [email protected].

Persons who are deaf, hearing impaired or speech impaired can contact the Arts Commission through the Arizona Relay Service, 1-800-842-4681 Voice; or 1-800-367-8939 TTY. Requests should be made as early as possible to allow time to arrange the accommodation.


 

Nov
18
Fri
Panel Review: Research & Development Grants
Nov 18 @ 10:00 am – 4:00 pm
Apr
6
Thu
Deadline: Festival Grant
Apr 6 @ 11:59 pm – 11:59 pm

The application period for FY2023 Festival Grants is now closed.

Guidelines and applicant resources for FY2024 Festival Grants will be published by mid-February. Applications will be due in April.

Festival Grants support organizations in their efforts to provide quality arts and culture programming through festival activities and are awarded to assist with the costs of connecting artists and culture bearers (or their artistic work) with communities.

Festivals allow communities to share artistic and cultural traditions which can create vibrant opportunities and experiences for community members and visitors. A festival is often a person’s first experience and point of entry with the arts and can serve as a bridge to new kinds of arts attendance.

Festivals may be multidisciplinary in scope and often feature arts engagement opportunities. Festival activities can include various performing, visual and literary arts, food, and traditional demonstrations, but also may be specific to an artistic discipline.

Arizona nonprofit organizations with tax-exempt status, or units of government (local or Tribal) producing such festivals. For example, eligible organizations include local arts agencies, tribal cultural organizations, government departments or agencies, university/college departments, and other nonprofit cultural and social service organizations. Unincorporated organizations who are otherwise eligible may apply with a nonprofit fiscal sponsor. 

For the purposes of this grant program, a Festival is defined as an event that is a periodic—often annual—gathering or celebration that happens in a condensed period of time, featuring a varied and curated program of events, having an easily identifiable and unifying theme or specified focus. Eligible festivals must demonstrate a thematic emphasis on arts and culture in their programming. 

Festival activities must last a minimum of one four-hour day and may only span the duration of two consecutive weekends. Seasonal series of presented works are eligible activities. For this grant program, festival activities can include juried processes, but scholarships, pageants or standalone award ceremonies are ineligible. Please see a more detailed list of ineligible expenses at the end of this document. 

Festival grants support both in-person and virtual festivals. 

Applicants may request grant award amounts ranging from a minimum of $1,000 to a maximum of $5,000.

There is no cash match required for this grant opportunity, however applicants should use the narrative sections of the application to justify their requested award amounts. 

In-person Festivals

Award Range: $1,000 – $5,000

Eligible Expenses:

  • Contracted Artistic Services and Artist Fees: includes guest artist contractual fees including travel, lodging, and per diem expenses.
  • Production Expenses: includes insurance, sound, lighting, and equipment rental and operation for the artistic project only.
  • Space Rental: includes stage, space, or venue rental for the artistic project only.
  • Marketing/Promotion: includes contracted graphic design services the purchase of advertising space and creation of digital and printed promotional materials for the entire event.
  • Accessibility Services: includes closed captioning, interpretation, and translation services, visual enhancements, and listening guides. 
  • Public Health and Safety Compliance: includes personal protective equipment, cleaning and sanitation services, and equipment/structuring to support distancing.

Virtual Festivals

Award Range: $1,000 – $5,000

Eligible Expenses:

  • Contracted Artistic Services and Artist Fees: includes guest artist contractual fees including travel, lodging, and per diem expenses.
  • Production Expenses: includes insurance, sound, lighting, and equipment rental and operation for the artistic project only.
  • Space Rental: includes stage, space, or venue rental for the artistic project only.
  • Marketing/Promotion: includes contracted graphic design services the purchase of advertising space and creation of digital and printed promotional materials for the entire event.
  • Accessibility Services: includes closed captioning, interpretation, and translation services, visual enhancements, and listening guides.
  • Public Health and Safety Compliance: includes personal protective equipment, cleaning and sanitation services, and equipment/structuring to support distancing.
  • Digital Operations: includes fees related to video live-streaming services, access to webinar and conferencing platforms, closed captioning, translation and interpretation services, and digital ticketing/event management systems.

When you’re ready, click on “Apply Now” below. This will take you to the Submittable platform. You do not have to complete the application in one session; Submittable allows you to save a draft of your application and complete/submit it later.

The application period for FY2023 Festival Grants is now closed.

Please review the FY2023 Festival Grant Guidelines thoroughly before beginning your application.

Primary Staff Contact

Brad DeBiase
Programs and Grants Coordinator
Phone: (602) 771-6534
Email: [email protected]

Technical Support

Email: [email protected]
Phone: (855) 467-8264, ext. 2
Web: help.submittable.com

To help organizations prepare their best application, Arts Commission staff will present an online information session.

A recording of the session will be posted here on Monday, February 28.

Thursday, February 24
3:00 pm – 4:00 pm

CLOSED

Recorded Info Session

Originally presented on February 24, 2022, this information session offers viewers an overview of the Festival Grant program, including eligibility requirements, application questions, and review criteria.

Deadline: Lifelong Arts Engagement Grant
Apr 6 @ 11:59 pm – 11:59 pm

The application period for FY2023 Lifelong Arts Engagement Grants is now closed.

Guidelines and applicant resources for FY2024 Lifelong Arts Engagement Grants will be published by mid-February.
Applications will be due in April.

Lifelong Arts Engagement Grants support projects that foster meaningful arts learning experiences in community settings for adult learners of any age. Projects can include, but are not limited to, using creative expression to improve quality of life for older adults (Creative Aging), intergenerational projects, and/or providing sequential hands-on learning in, through, or about the arts for adult learners.

Who’s it For?

Arizona nonprofit organizations with tax-exempt status or units of government working with adult learners of any age and/or intergenerational programing. Unincorporated organizations who are otherwise eligible may apply with a nonprofit fiscal sponsor.

Application Cycles

Cycle A

Application Due Date

April 7, 2022

Grant review panels convened

May 2022 (dates and times TBA)

Grantees notified

July 1, 2022

Funding Period

July 1, 2022 – June 30, 2023

Cycle B

Application Due Date

September 15, 2022

Grant review panels convened

November 2022 (dates and times TBA)

Grantees notified

December 12, 2022

Funding Period

January 1, 2023 – June 30, 2023

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

Award Amount

Organizations can request $5,000 to $7,500.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • artist, consultant, and other fees
  • administrative costs related to the project
  • materials or supplies
  • in-state travel costs
  • technology
  • documentation
  • evaluation

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials. Please note that late or incomplete applications will be ineligible for review or funding.

CLOSED


Organization Information

Organization/School information collected in this section of the application is used solely for internal and reporting purposes and will not be considered during the application review.

  • Organization Name
  • Organization Mission Statement
  • Secondary Point of Contact
  • Authorizing Official
  • IRS Letter of Determination (if applicable).
  • Fiscal Sponsor Letter of Agreement (if applicable).

Project Information

  • Project Title (10 word limit)
  • Project Summary (75 word limit)
    • Provide a brief snapshot of your project.
  • Proposed Start and End Date of Project
  • Partner Organizations (if applicable)
    • Please list any organizations that are collaborating on this project.

Narrative

Project Overview (400 word limit, 4 minute audio/video limit)

Provide a detailed description of your proposed arts learning project. Focus on the who, what, where, and when of your proposed project. What learning outcomes do you hope the project will achieve? If this is an ongoing project, describe how the project will build and shift based on previously conducted work.

  • If proposing therapeutic outcomes, explain any strategies that will be incorporated to ensure the arts learning activities are appropriate for the community of learners. (200 word limit, 2 minute video/audio limit)

Community of Learners (300 word limit, 3 minute video/audio limit)

What specific population(s) of learners are central to this project? Describe their assets and what they bring to the project.

  • If your project requires a process of selection (i.e., an audition or application) and or a cost to participate, how are you ensuring all learners are able to participate? Describe how the project will be accessible and open to all interested. (200 word limit, 2 minute video/audio limit)

Integrity of Project (300 word limit, 3 minute audio/video limit)

How will the work you propose reflect or respond to this community of learners? How is the project dealing with questions of culture, relevance, bias, and power dynamics?

Organization (300 word limit, 3 minute video/audio limit)

Describe the mission of your organization and its connection to arts learning based work. Who on your team, including teaching artists and/or partners, will lead this work? Describe their assets and what they bring to the project. Why are they a strong fit for the project?

  • If proposing therapeutic outcomes, explain the qualifications of the teaching artist and/or the service provider(s). (200 word limit, 2 minute video/audio limit)

Project Setting (150 word limit, 2 minute video/audio limit)

Where is the work taking place? Describe how this location is accessible to the community of learners and why it is important to the proposed project.

Project Timeline Table

Use the table provided to create a detailed timeline for the activities that will occur within the proposed start and end date of the project. Activities can include: planning the project, proposed project activities, and any evaluation or assessment. Convey a sense of the arc of the project from beginning, through the middle, to the end.

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). However, if your full project timeline starts before or ends after the funding period, please articulate the full timeline here. 

Project Timeline Narrative (200 word limit, 2 minute video/audio limit)

The Project Timeline Narrative should correspond with and provide context for the Project Timeline Table.  Be as specific as possible about how often and how long activities will be; along with the proposed dates they will take place. Explain how your timeline will provide enough time to foster learning amongst the community participating. This is your opportunity to communicate your project timeline to the panel, as if you were describing it to the community of learners involved.

Evaluation (200 word limit, 2 minute audio/video limit)

State three major objectives and outcomes for this project. What method(s) will you use to evaluate how well the project achieved these objectives? If you have completed a similar project in the past, please share the evaluation results.


Project Budget

Grant Amount Requested

Enter the grant amount you are requesting for this project. Organizations can request $5,000 to $7,500.

Project Expenses Table

List all expenses related to the project in the first column. Provide a short explanation of the expense in the second column. Note what type of funding will cover the expense (LAE Grant, Other Grant Funds, Tax Credit, Cash, In-Kind, etc.) in the third column. Please list only expenses related to your project. A full organizational budget is not needed.

Please only include project expenses which occur within the funding period (July 1, 2022- June 30, 2023). Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). You will have an opportunity to explain any expenses that occur before or after the funding period in the following Project Expenses Narrative.

Additionally, please thoroughly review the funding restrictions listed on page 6 of the guidelines.

Project Expenses Narrative (200 word limit, 2 minute video/audio limit)

The Project Expenses Narrative should align with the Project Expenses Table. Be as specific as possible about the eligible expenses the Lifelong Arts Engagement grant would cover, and the project’s various fees and costs. If your total project expenses exceed the grant amount requested, explain the additional funding sources you noted in the third column of the table. If your project starts before and/or ends after the funding period, explain how those expenses will be covered. This is your opportunity to bring your project’s expenses to life, as if you were explaining them to the grant review panel.

Primary Staff Contact

Elisa Radcliffe
Arts Learning Manager
Phone: (602) 771-6528
Email: [email protected]

Technical Support

For questions regarding the Submittable online sub- mission platform:

Email: [email protected]
Phone: (855) 467-8264, ext. 2
Web: help.submittable.com

Applicant Resources

The following videos walk applicants through the key components of the applications for both Lifelong Arts Engagement Grants and Youth Arts Engagement Grants.

Applicant Guide: Narrative

Applicant Guide: Project Timeline

Applicant Guide: Project Budget

Applicant Guide: Review Process and Evaluation Criteria