The calendar below features upcoming Arts Commission deadlines, events, information sessions and workshop opportunities. Times, dates and event details may be subject to change. For more information, please email [email protected].

Public Meeting Notice

It is the public policy of this state that meetings of public bodies be conducted openly and that notices and agendas be provided for such meetings which contain such information as is reasonably necessary to inform the public of the matters to be discussed or decided. Pursuant to A.R.S. § 34-431.02, all public bodies are required to maintain a Notice of Public Meeting section on their website. All public meeting notices of the Arizona Commission on the Arts can be found at https://publicmeetings.az.gov/ and a link will be posted within the calendar entry below.

Title II of the Americans with Disabilities Act (ADA) prohibits the Arizona Commission on the Arts from discrimination on the basis of disability. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Brad DeBiase at (602) 771-6534 or [email protected].

Persons who are deaf, hearing impaired or speech impaired can contact the Arts Commission through the Arizona Relay Service, 1-800-842-4681 Voice; or 1-800-367-8939 TTY. Requests should be made as early as possible to allow time to arrange the accommodation.


 

Feb
9
Tue
Online Information Session for Festival and Community Investment Grant Programs
Feb 9 @ 11:30 am – 12:30 pm

In February, 2016, the Arizona Commission on the Arts will begin accepting applications for Fiscal Year 2017 Festival Grants and Community Investment Grants. Prior to the March 17 application deadline for these grant programs, arts Commission staff will present online information sessions to help applicants prepare their application materials. 

If you would like to participate in one of these web-based information sessions, please register here.

Mar
1
Tue
Online Information Session for Festival and Community Investment Grant Programs
Mar 1 @ 1:00 pm – 2:00 pm

In February, 2016, the Arizona Commission on the Arts will begin accepting applications for Fiscal Year 2017 Festival Grants and Community Investment Grants. Prior to the March 17 application deadline for these grant programs, arts Commission staff will present online information sessions to help applicants prepare their application materials. 

If you would like to participate in one of these web-based information sessions, please register here.

Apr
7
Thu
Online Information Session for Arts Learning Collaboration Grants and Lifelong Engagement Grants
Apr 7 @ 3:30 pm – 4:30 pm

Grant Information Session
During the month of April, the Arizona Commission on the Arts will host an online information session on the new Arts Learning grant programs: Arts Learning Collaboration Grants and Lifelong Arts Engagement Grants. This session will be offered on two separate occasions.

Thursday, April 7, 2016, 3:30 pm

register

Wednesday, April 20, 2016, 3:30 pm

register

  • Arts Learning Collaboration Grants enhance the work of arts educators, classroom teachers and school-based arts programs through collaborative projects taking place in-school (during regular school hours), after-school, or during summer/inter-session and in-services.
  • Lifelong Arts Engagement Grants enhance the work of community and social service organizations/ governmental entities through partnership projects with professional teaching artists and/or arts organizations.

Grant guidelines for both Arts Learning Collaboration Grants and Lifelong Arts Engagement Grants are available for review now. The application period for Cycle A will open the first week of April, 2016.

 

Apr
20
Wed
Online Information Session for Arts Learning Collaboration Grants and Lifelong Engagement Grants
Apr 20 @ 3:30 pm – 4:30 pm

Grant Information Session
During the month of April, the Arizona Commission on the Arts will host an online information session on the new Arts Learning grant programs: Arts Learning Collaboration Grants and Lifelong Arts Engagement Grants. This session will be offered on two separate occasions.

Thursday, April 7, 2016, 3:30 pm

register

Wednesday, April 20, 2016, 3:30 pm

register

  • Arts Learning Collaboration Grants enhance the work of arts educators, classroom teachers and school-based arts programs through collaborative projects taking place in-school (during regular school hours), after-school, or during summer/inter-session and in-services.
  • Lifelong Arts Engagement Grants enhance the work of community and social service organizations/ governmental entities through partnership projects with professional teaching artists and/or arts organizations.

Grant guidelines for both Arts Learning Collaboration Grants and Lifelong Arts Engagement Grants are available for review now. The application period for Cycle A will open the first week of April, 2016.

 

Sep
12
Mon
Deadline: FY2016 Community Investment Grant, Festival Grant and Arts Learning Grant Final Report Deadline
Sep 12 @ 11:59 pm – 11:59 pm

FY2016 Community Investment Grant, Festival Grant and Arts Learning Grant Final Report Deadline

Complete a Final Report in the GO system at http://arizona.culturegrants.org. While Final Reports must be submitted no later than Monday, September 12, 2016, the Arts Commission recommends that Final Reports be submitted within 30 days of the completion of the funded activities (for Festival and Arts Learning Grants) or the organization’s Fiscal Year (for Community Investment Grants).

Failure to submit a FY2016 Final Report by the posted deadline will render your organization ineligible to apply for future Arts Commission grants.

All grant-related materials must be received by the Arizona Commission on the Arts by close of the business day on the deadline date. Without exception, organizations that neglect to submit required materials by the published deadlines will forfeit their current grant award and/or be ineligible for future funding.

For assistance, please contact Kristen Pierce, Organizational Grants and Services Manager, (602) 771-6517 or [email protected]

 

Oct
17
Mon
Deadline: FY2017 Community Investment Grant & Festival Grant Award Agreement Paperwork Return Deadline
Oct 17 @ 5:00 pm – 5:00 pm

FY2017 Community Investment Grant & Festival Grant Award Agreement Paperwork Return Deadline

Return your grant award agreement, signed and dated by an authorizing official, and State Substitute W-9 Form by Monday, October 17, 2016.

For assistance, please contact Kristen Pierce, Organizational Grants and Services Manager, (602) 771-6517 or [email protected]

 

Jul
7
Thu
Deadline: Research and Development Grant
Jul 7 @ 11:59 am – 11:59 am

Update, June 6, 2022

New online information session dates have been added. Details and registration links can be found in the Workshops and Information Sessions section below.

Research & Development (R&D) Grants provide funding support to Arizona artists as they work to advance their artistic practice, expand their creative horizons, and deepen the impact of their work.

Who’s it For?

Artists working in any discipline who live and work in Arizona. Whether you’re just getting started or you have already experienced many career successes, the R&D Grant is available to help you take your artistic practice to the next level, including:

  • exploration of new techniques
  • experimentation with new materials or technologies
  • creation of new work
  • development of new strategies for engaging your community of practice

Award Amount

Applicants may request a minimum of $3,000 and a maximum of $5,000.

Up to 30 grants will be awarded this year.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • Stipend to grantee
  • Stipends to collaborators
  • Materials
  • Travel costs

  • Technology
  • Equipment
  • Space rental
  • Marketing costs

  • Production costs
  • Documentation
  • Rehearsal time
  • Registration fees

The funding period is January 2023 – January 2024. Proposed activities may be underway prior to the time of application but must be completed by January 31, 2024.

The R&D Grant application process is split into two stages so applicants don’t spend a lot of time doing unnecessary work. After your Stage 1 application materials are reviewed by a panel of independent arts professionals, applications determined to be most competitive according to evaluation criteria will move on to Stage 2.


Application: Stage 1

Proposal Narrative & Work Samples

Due 11:59 pm, July 7, 2022

Notification of Stage 2 Advancement

September 13, 2022

Application: Stage 2

Process Map, Experience List, & Expense List

Due 11:59 PM, October 13, 2022


Panel Review

November 18, 2022

Grants Awarded

December 15, 2022

Funds Delivered

No later than
April 7, 2023

Stage 1

Narrative Proposal Details

You can type up your proposal narrative (1200 words),

or

You can upload it in a video or audio recording (8 minutes in length).

  1. Describe the work you propose to do with the grant funds.
  2. What are your specific proposed activities?
  3. Tell us about your community of practice as it relates to (or is specific for) your proposed activities.
  4. How will the work you propose to do reflect, impact, or otherwise respond to your community of practice?
  5. How does this proposal relate to the work you currently do?
  6. How would receiving this grant deepen your overall artistic practice? If you have collaborators, who are they and how do they contribute to your proposed work? (Answer this question only if you are working with anyone else.)

Do not include URL links to external websites or video hosting platforms such as YouTube or Vimeo.

If you share your proposal narrative in a video or audio recording keep it simple and to the point. The recording should be just you, describing your proposal and answering the five questions listed above. Please do not include edits of your work samples or special effects. Production quality of this recording will not be considered in your review. Just make sure we can hear and understand you and keep editing and post-production embellishment to a minimum.


Work Samples

Submit work samples you’ve completed in the last 5 years. From the list to the right, please choose the most appropriate artistic work sample format to represent your discipline:

Artist Work Samples

  • 5 minutes of recorded audio
  • 5 minutes of recorded video
  • 10 images
  • 5 pages of double-spaced text
  • Combination of materials listed above. Please edit accordingly for no more than a total of 5 minutes of reviewing time (2 images=1 minute. 1 page = 1 minute.)

If you have collaborators you may include one work sample per person, for up to 3 collaborators:

Collaborator Work Samples

  • 1 minute of recorded audio
  • 1 minute of recorded video
  • 2 images
  • 1 page of double-spaced text or 1-2 poems
  • Combination of materials listed above: Please edit accordingly for no more than a total of 1 minute of reviewing time (2 images=1 minute. 1 page = 1 minute.)

Remember to test your work samples as you upload them. Please do not submit promotional materials, exhibition posters, event program, or published reviews as work samples. Do not include URL links to external websites or video hosting platforms.


Work Sample Descriptions

Provide a brief description explaining how the submitted work sample(s) relate to your proposal. Why did you choose them?

Include the following for each work sample:

  • Artist’s name
  • Title of the work
  • Date completed/premiered

If applicable:

  • Location/site of exhibition or presentation
  • Dimensions and medium of the work

Here’s what panelists will be thinking about as they review Stage 1 application materials:

Potential Impact to Artist
Does the application describe the potential impact to your personal craft and/or body of work in the narrative proposal details submitted?

Potential Impact to Artist’s Community of Practice
Did you clearly define your community of practice? Does the application describe how the proposed work will impact, reflect, or respond to your artistic discipline, audience, field of study, place-based community, or broader community?

Artistic Strength
Do the work samples you share reflect your distinct vision and originality? Does your work sample description convey a clear understanding of your craft—the techniques you use and the intention behind them—and commitment to artistic achievement?

When you’re ready to apply, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit the application materials described above.

Stage 1 application materials must be submitted by 11:59 pm, Thursday, July 7, 2022.

CLOSED

Applicants will be notified whether or not their application will advance to Stage 2 no later than September 13, 2022.

Stage 2

All Stage 1 applications will be reviewed by a panel of independent arts professionals from communities throughout the state. Applicants whose applications are determined to be most competitive according to evaluation criteria will be invited to submit additional materials and move on to Stage 2 of the application process.

Applicants who advance to Stage 2 of review will be invited to submit additional information including a process map, an experience list, and an expense list. Panelists will review the application as a whole and convene for a public panel meeting to make final funding recommendations.

Process Map

Map the course of your creative process for this proposal by identifying 3 to 5 specific steps you will take during the funding period. These steps may include research, travel, activities or events, achievements, or anything else you will use to organize and track your artistic process and progress.

You will be asked to upload a 1-page Process Map (.jpg or .pdf) describing the specific steps you will take to complete your proposed work. You can provide a numbered list of steps, a timeline (with or without specific activity dates), a flow chart, drawing, sketch, other visual, or simply a written narrative.


Experience List

Provide 3 to 5 personal, professional, and/or community-based experiences you have engaged in within the past 5 years that are relevant to your proposal. You may include 1-2 experiences that took place more than 5 years ago so long as they are especially relevant to your current proposal.

Briefly describe how each experience has prepared you for the work you propose to undertake.

Collaborator’s Experience List (if applicable)

Provide 1 to 3 personal, professional, and/or community-based experiences that each of your collaborators engaged in the past 5 years.

Briefly describe how each experience is relevant to your proposal and has prepared your collaborators for the work you propose to undertake.

Please do not simply include a list of highlights or accomplishments from your CV or resume. Instead, include experiences that clearly demonstrate that you have the knowledge and skill set necessary to complete the activities you’ve proposed in your application.


Expenses List

List total eligible expenses (artist stipends, including your own artist stipend, materials, travel costs, equipment, space rental, production costs, documentation, marketing, rehearsal time, childcare, etc.) related to your proposal.

Please include expenses even if you are not seeking funding for them and tell us about any additional income in the Budget Narrative section below.


Grant Amount Requested

Indicate the grant amount you are requesting, between $3,000 and $5,000.


Budget Narrative

Describe anything in the expenses list that would benefit from additional clarification. For example, if your expenses exceed $5,000, please tell us how you will fund the rest of your proposed activities.

As you develop your application materials for Stage 2, consider that the panelists will be thinking about Stage 1 Application Materials and Evaluation Criteria in addition to the following:

Feasibility
Does the application demonstrate substantial evidence that the proposal will be realized within the funding period? Does the application include a reasonable expenses list for the scope and scale of your proposed activities? Do the process map and experience list provide evidence of your ability and capacity to realize your proposal? Are the experiences you describe relevant to the work you propose? Does the process map present a clear path to your goals?

Integrity of Proposal
Viewed as a whole, does your application demonstrate the integrity with which you approach your artistic practice and the community of practice you defined? Do your application materials demonstrate a commitment to high ethical standards and equitable professional practices in regard to proposed actions, values, methods, and goals?

Stage 2 application materials must be submitted by 11:59 pm, Wednesday, October 13, 2022.

Applicants must be individuals and may submit only one application per year. Organizations are not eligible to apply. At the time an application is submitted, and the grant is awarded, an applicant must be:

  • 18 years of age or older;
  • not enrolled for more than three credit hours at a college or university;
  • and a resident of Arizona.

Recipients of the R&D Grant must wait 4 years to reapply and may receive a maximum of four (4) awards in their lifetime. This also applies to recipients of the previously-named Artist Research and Development Grant and previously-offered Artist Project Grant. Applicants who failed to submit a Final Report for a previous award are not eligible to apply.

This program does not fund the following:

  • Support for activities, or projects which would otherwise be eligible for another Arts Commission grant, such as: Career Advancement Grant; Lifelong Arts Engagement Grant.
  • Teaching artist residencies.
  • Documentation of existing arts projects.
  • Costs related to activities for which the applicant is employed or contracted.
  • Costs related to academic research or formal study toward an academic or professional degree.
  • Expenses incurred in the presentation of final work, such as self-publishing, promotion, catalogs published by the artist(s), exhibition expenses, and self-presenting. Such expenses may be one component of the proposal but cannot be the sole purpose of the requested funds.
  • Fundraising projects
  • Food and beverages for any purpose.
  • Scholarships, awards, and competitions.
  • Grant administration, overhead, or processing fees taken by an umbrella/parent organization.

This list is not comprehensive.

Kesha Bruce
Artist Programs Manager
Phone: (602) 771-6530
Email: [email protected]

Submittable Technical Support
(855) 467-8264, ext. 2
[email protected]
help.submittable.com

Leading up to the application due date, the Arizona Commission on the Arts will present webinar-style information sessions and workshops to help prospective applicants in preparing competitive applications.

Recordings of each session will be posted here the day after they occur.

June 15, 2022
5:00 – 6:00 pm

CLOSED

June 25, 2022
10:00 – 11:00 am

REGISTER

Information Session Recordings

The videos below were recorded in previous years. While the advice offered on the application process is still relevant, grant timeline dates stated in the videos are no longer applicable.

This information session was presented online on Thursday, June 15, 2022 and provides an overview of the Research & Development Grant application, eligibility requirements, and review process.

Grantwriting 101

Over the course of three sessions, previous R&D Grantees will share tips, tricks, and insights on crafting your best application.

Session 1: Proposal Narrative

Attendees will learn insider tips on crafting a compelling narrative that communicates who you are, what you do, and why it matters.

This session was presented on Thursday, June 10, 2020.

Session 2: Communities of Practice

Attendees will learn how to identify your communities of practice, tips for describing your community of practice in the R&D Grant application, and how thinking about your contributions to a community of practice can lead to more authentic and ethical engagement.

This session was presented on Thursday, June 17, 2020.

Session 3: Work Samples

Attendees will learn how to choose work samples that reflect your distinct vision; the best ways to convey the techniques you use and the intention behind them; and tips for putting your best foot forward and avoiding common mistakes.

This session was presented on Thursday, June 24, 2021.

Sep
15
Thu
Deadline: Lifelong Arts Engagement Grant
Sep 15 @ 11:59 am – 11:59 am

The application period for FY2023 Lifelong Arts Engagement Grants is now closed.

The application for FY2024 Lifelong Arts Engagement Grants will open in Spring 2023.

Lifelong Arts Engagement Grants support projects that foster meaningful arts learning experiences in community settings for adult learners of any age. Projects can include, but are not limited to, using creative expression to improve quality of life for older adults (Creative Aging), intergenerational projects, and/or providing sequential hands-on learning in, through, or about the arts for adult learners.

Who’s it For?

Arizona nonprofit organizations with tax-exempt status or units of government working with adult learners of any age and/or intergenerational programing. Unincorporated organizations who are otherwise eligible may apply with a nonprofit fiscal sponsor.

Application Cycles

Cycle A

Application Due Date

April 7, 2022

Grant review panels convened

May 2022 (dates and times TBA)

Grantees notified

July 1, 2022

Funding Period

July 1, 2022 – June 30, 2023

Cycle B

Application Due Date

September 15, 2022

Grant review panels convened

November 2022 (dates and times TBA)

Grantees notified

December 12, 2022

Funding Period

January 1, 2023 – June 30, 2023

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

Award Amount

Organizations can request $5,000 to $7,500.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • artist, consultant, and other fees
  • administrative costs related to the project
  • materials or supplies
  • in-state travel costs
  • technology
  • documentation
  • evaluation

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials. Please note that late or incomplete applications will be ineligible for review or funding.

CLOSED


Organization Information

Organization/School information collected in this section of the application is used solely for internal and reporting purposes and will not be considered during the application review.

  • Organization Name
  • Organization Mission Statement
  • Secondary Point of Contact
  • Authorizing Official
  • IRS Letter of Determination (if applicable).
  • Fiscal Sponsor Letter of Agreement (if applicable).

Project Information

  • Project Title (10 word limit)
  • Project Summary (75 word limit)
    • Provide a brief snapshot of your project.
  • Proposed Start and End Date of Project
  • Partner Organizations (if applicable)
    • Please list any organizations that are collaborating on this project.

Narrative

Project Overview (400 word limit, 4 minute audio/video limit)

Provide a detailed description of your proposed arts learning project. Focus on the who, what, where, and when of your proposed project. What learning outcomes do you hope the project will achieve? If this is an ongoing project, describe how the project will build and shift based on previously conducted work.

  • If proposing therapeutic outcomes, explain any strategies that will be incorporated to ensure the arts learning activities are appropriate for the community of learners. (200 word limit, 2 minute video/audio limit)

Community of Learners (300 word limit, 3 minute video/audio limit)

What specific population(s) of learners are central to this project? Describe their assets and what they bring to the project.

  • If your project requires a process of selection (i.e., an audition or application) and or a cost to participate, how are you ensuring all learners are able to participate? Describe how the project will be accessible and open to all interested. (200 word limit, 2 minute video/audio limit)

Integrity of Project (300 word limit, 3 minute audio/video limit)

How will the work you propose reflect or respond to this community of learners? How is the project dealing with questions of culture, relevance, bias, and power dynamics?

Organization (300 word limit, 3 minute video/audio limit)

Describe the mission of your organization and its connection to arts learning based work. Who on your team, including teaching artists and/or partners, will lead this work? Describe their assets and what they bring to the project. Why are they a strong fit for the project?

  • If proposing therapeutic outcomes, explain the qualifications of the teaching artist and/or the service provider(s). (200 word limit, 2 minute video/audio limit)

Project Setting (150 word limit, 2 minute video/audio limit)

Where is the work taking place? Describe how this location is accessible to the community of learners and why it is important to the proposed project.

Project Timeline Table

Use the table provided to create a detailed timeline for the activities that will occur within the proposed start and end date of the project. Activities can include: planning the project, proposed project activities, and any evaluation or assessment. Convey a sense of the arc of the project from beginning, through the middle, to the end.

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). However, if your full project timeline starts before or ends after the funding period, please articulate the full timeline here. 

Project Timeline Narrative (200 word limit, 2 minute video/audio limit)

The Project Timeline Narrative should correspond with and provide context for the Project Timeline Table.  Be as specific as possible about how often and how long activities will be; along with the proposed dates they will take place. Explain how your timeline will provide enough time to foster learning amongst the community participating. This is your opportunity to communicate your project timeline to the panel, as if you were describing it to the community of learners involved.

Evaluation (200 word limit, 2 minute audio/video limit)

State three major objectives and outcomes for this project. What method(s) will you use to evaluate how well the project achieved these objectives? If you have completed a similar project in the past, please share the evaluation results.


Project Budget

Grant Amount Requested

Enter the grant amount you are requesting for this project. Organizations can request $5,000 to $7,500.

Project Expenses Table

List all expenses related to the project in the first column. Provide a short explanation of the expense in the second column. Note what type of funding will cover the expense (LAE Grant, Other Grant Funds, Tax Credit, Cash, In-Kind, etc.) in the third column. Please list only expenses related to your project. A full organizational budget is not needed.

Please only include project expenses which occur within the funding period (July 1, 2022- June 30, 2023). Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). You will have an opportunity to explain any expenses that occur before or after the funding period in the following Project Expenses Narrative.

Additionally, please thoroughly review the funding restrictions listed on page 6 of the guidelines.

Project Expenses Narrative (200 word limit, 2 minute video/audio limit)

The Project Expenses Narrative should align with the Project Expenses Table. Be as specific as possible about the eligible expenses the Lifelong Arts Engagement grant would cover, and the project’s various fees and costs. If your total project expenses exceed the grant amount requested, explain the additional funding sources you noted in the third column of the table. If your project starts before and/or ends after the funding period, explain how those expenses will be covered. This is your opportunity to bring your project’s expenses to life, as if you were explaining them to the grant review panel.

Primary Staff Contact

Elisa Radcliffe
Arts Learning Manager
Phone: (602) 771-6528
Email: [email protected]

Technical Support

For questions regarding the Submittable online sub- mission platform:

Email: [email protected]
Phone: (855) 467-8264, ext. 2
Web: help.submittable.com

Applicant Resources

The following videos walk applicants through the key components of the applications for both Lifelong Arts Engagement Grants and Youth Arts Engagement Grants.

Applicant Guide: Narrative

Applicant Guide: Project Timeline

Applicant Guide: Project Budget

Applicant Guide: Review Process and Evaluation Criteria