The calendar below features upcoming Arts Commission deadlines, events, information sessions and workshop opportunities. Times, dates and event details may be subject to change. For more information, please email [email protected].

Public Meeting Notice

It is the public policy of this state that meetings of public bodies be conducted openly and that notices and agendas be provided for such meetings which contain such information as is reasonably necessary to inform the public of the matters to be discussed or decided. Pursuant to A.R.S. § 34-431.02, all public bodies are required to maintain a Notice of Public Meeting section on their website. All public meeting notices of the Arizona Commission on the Arts can be found at https://publicmeetings.az.gov/ and a link will be posted within the calendar entry below.

Title II of the Americans with Disabilities Act (ADA) prohibits the Arizona Commission on the Arts from discrimination on the basis of disability. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Stacey Wong at (602) 771-6527 or [email protected].

Persons who are deaf, hearing impaired or speech impaired can contact the Arts Commission through the Arizona Relay Service, 1-800-842-4681 Voice; or 1-800-367-8939 TTY. Requests should be made as early as possible to allow time to arrange the accommodation.


 

Dec
1
Thu
Deadline: Artist Opportunity Grant
Dec 1 @ 11:59 am – 11:59 am

Artist Opportunity Grants support Arizona artists as they take advantage of specific, unique opportunities that have the potential to significantly impact their professional growth.

Lineamientos en español

As this grant is available to artists working in all disciplines and at any stage in their career, a wide array of opportunities could be considered eligible. Proposed opportunities may be self-generated or by invitation and must have potential for significant impact in one or more of these three categories:

  • Introduce Your Work to New Audiences: An opportunity to present your work in a significant way that will expose your work to new audiences or raise your artistic profile.
  • Develop New Skills: An opportunity to develop new artistic skills though participation in activities such as conferences, artist residencies, workshops, fellowships, master classes, or apprenticeships.
  • Develop Your Artistic Entrepreneurship: An opportunity to engage in entrepreneurial activities directly related to the advancement of your work. Such activities may include production of marketing materials, website development, payment of professional fees (lawyers, accountants, etc.), and any practice-related capital expenses (like equipment purchases, materials, services, rental fees for equipment or facility, etc.)

Keep in mind you will be asked to describe how engaging in the opportunity will advance your work. Further, the opportunity should not duplicate previous work or experiences, but should represent a new or further developing professional endeavor.

Funding Period

Eligible opportunities must take place during the funding period dates of the cycle in which they are submitted.

Application Cycles

Cycle A

Application Due
August 18, 2022, 11:59 pm

Funding Period
July 1, 2022 – June 30, 2023

Cycle B

Application Due
December 1, 2022, 11:59 pm

Funding Period
January 1, 2023 – June 30, 2023

Award Amount

Artists may request between $500 and $1,500 in funding. The number of grants awarded is dependent upon the amount of funds available. No match is required.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • Equipment purchases, materials, or services needed to fulfill/engage in the opportunity
  • Rental fees, including equipment, instruments, facility (including short-term space and studio rentals), etc., which support the artistic opportunity
  • Preparation, freight, and/or shipping costs
  • Costs associated with documentation of the opportunity
  • Travel necessary to engage in the opportunity* (see Funding Restrictions for more information)
  • Registration fees
  • Professional fees which support the artistic opportunity

Grant funds cannot be used for any opportunities or activities that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your opportunity starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but may only request and use grant funds for related activities taking place within the funding period.

When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials.

The application period for Fiscal Year 2023 Artist Opportunity Grants is now closed. The application for Fiscal Year 2024 Artist Opportunity Grants will open in Spring 2023.

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Narrative Proposal Details


Answer each of these questions.

You can type up your proposal narrative (1000 words),

or

You can upload it in a video or audio recording (no more than 6 minutes in length).

  1. Describe the opportunity you will engage in with the grant funds. What are your specific proposed activities? (250 words)
  2. Tell us about your artistic practice and why this opportunity is appropriate and vital to your work at this stage of your career. (250 words)
  3. How will engaging in this opportunity address at least one of the eligible opportunity categories (introduce your work to new audiences, develop new skills, or develop your artistic entrepreneurship)? (250 words)
  4. What next steps in your artistic career would be made possible after completing this opportunity? How does it tie to your future artistic goals and trajectory? (250 words)

If you share your proposal narrative in a video or audio recording keep it simple and to the point. The recording should be just you, describing your proposal and answering the four questions listed above.

Please do not include edits of your work samples or special effects. Production quality of this recording will not be considered in your review. Just make sure we can hear and understand you and keep editing and post-production embellishment to a minimum.


Timeline of Proposed Activities

Provide a timeline that details the proposed activities related to your opportunity.

Please format the timeline as “Date/Month Year: Name of Activity.” Indicate which dates are finalized with an asterisk at the end of the Name of the Activity.

This may be a single date, such as “April 12, 2022: Day of Workshop*” or a bullet point list like the following:

  • January-February 2022: Preparing Sheet Music for Printing & Rehearsing Flute Solo.
  • March 3-5, 2022: Record with Jane Doe at AZArtsy Recording Studio Solo Pieces*
  • March 6-8, 2022: Record with Jane Doe at AZArtsy Recording Studio Finalized Group Compositions*

Work Samples

Submit work samples you’ve completed within the last 10 years which are relevant to the opportunity. From the list to the right, please choose the most appropriate artistic work sample format to represent your discipline:

Applicant work samples

  • 3 minutes of recorded audio, or
  • 3 minutes of recorded video, or
  • 6 images, or
  • 3 pages of double-spaced text, or
  • Combination of materials listed above: Please edit accordingly for no more than a total of 3 minutes of reviewing time (2 images = 1 min. 1 page = 1 min.)

Please do not submit promotional materials. Panelists can’t assess your work based on an exhibition poster, an event program, or a published review. Remember to test your work samples as you upload them.

You will be asked to provide the following information (as applicable) for each work sample you submit.

  • Title of work
  • Date completed/premiered
  • Location/site of exhibitions or presentation of work
  • Dimensions of work
  • Medium of work
  • Collaborators


Work Sample Descriptions

Provide a brief description explaining how the submitted work sample(s) relate to your proposal. Why did you choose them? (150 words)


Experience List

Provide 3 to 10 arts-based experiences you have engaged in over the past 10 years that relate to the opportunity you want to engage in and briefly describe how each experience demonstrates progression of your artistic trajectory leading to the opportunity.

The experience list helps the panel situate the opportunity you propose in a broader context; please briefly describe the overall relevancy of the experiences you listed to the opportunity. (up to 200 words)


Expenses List

List eligible expenses ONLY (equipment, materials, services, rental fees, facility fees, preparation, freight, shipping, documentation, travel, professional fees, etc.) related to your proposal.


Grant Amount Requested

Indicate the grant amount you are requesting, based on eligible expenses, between $500 and $1,500.


Budget Narrative

If your eligible expenses exceed $1,500 please tell us how you will fund the rest of your proposed activities. (up to 200 words)

Anna Needham (Red Lake Ojibwe)
Artist Programs Coordinator
Phone: (602) 771-6526
Email: [email protected]

Submittable Technical Support
(855) 467-8264, ext. 2
[email protected]
help.submittable.com

For additional information on applicant eligibility, funding restrictions, and review process, please review the grant guidelines.

Apr
6
Thu
Deadline: Creative Capacity Grant
Apr 6 @ 11:59 am – 11:59 am

Creative Capacity Grants provide general operating support to arts and culture organizations of all sizes, local arts agencies, and arts and culture organizations from Tribal Nations, whose primary mission is to produce, present, teach or serve the arts.

The application period for FY2023 Creative Capacity Grants is now closed.

Guidelines and applicant resources for FY2024 Creative Capacity Grants will be published on February 15, 2023.

Applications will be due April 6, 2023.


Multi-Year Application Cycle

CCGs are awarded on a multi-year funding cycle. That means that organizations submit a full application once every three years. In an effort to ease an applicant’s administrative effort, on their two alternate years, grantees submit only a brief application update and do not undergo panel review.

However…

To begin the multi-year rotation, organizations who applied at Levels 6, 7 and 8 will be required to submit a full application this year, while all other FY2023 grantees will be in an alternate year.

Returning applicants: Check the chart below to see if you will be in your full or alternate year in FY2024.

Fiscal Year CCG Levels 1-3 CCG Levels 4-5 CCG Levels 6-8
FY2023 Full Application Full Application Full Application
FY2024 Alternate Year Alternate Year Full Application
FY2025 Alternate Year Full Application Alternate Year
FY2026 Full Application Alternate Year Alternate Year

 

Please note: regardless of Level, full applications will be required of any organization that did not apply for FY2023 funding or was not awarded funding for FY2023. 


Who is it for?

The Creative Capacity Grants (CCG) program is open to Arizona arts and culture organizations that:

  • are incorporated as a nonprofit organization with tax-exempt status or are a unit of government∗
  • have a primary mission to produce, present, teach or serve the arts
  • have a minimum annual budget of $4,000 (see Grant Levels & Award Ranges section below for more information)
  • will incur eligible expenses during the funding period of July 1, 2022 – June 30, 2023

Multidisciplinary or multipurpose organizations are eligible for CCGs if they meet the above requirements and are able to demonstrate that the arts comprise over 51% of the organization’s public programming and budget. Multidisciplinary or multipurpose organizations are strongly encouraged to contact staff before submitting a CCG application to discuss eligibility (see FAQ).

∗ unincorporated organizations with an annual budget under $200,000 (levels I-IV) that are otherwise eligible may apply through a nonprofit fiscal sponsor.

Please note, while an organization or unit of government may be eligible for more than one grant program, the Arts Commission limits the number of applications that may be submitted across programs to one application per entity per funding period. Organizations applying for a Creative Capacity Grant in Fiscal Year 2023 may not apply for any other Arts Commission grants for organizations.

Deadline: Festival Grant
Apr 6 @ 11:59 pm – 11:59 pm

The application period for FY2023 Festival Grants is now closed.

Guidelines and applicant resources for FY2024 Festival Grants will be published by mid-February. Applications will be due in April.

Festival Grants support organizations in their efforts to provide quality arts and culture programming through festival activities and are awarded to assist with the costs of connecting artists and culture bearers (or their artistic work) with communities.

Festivals allow communities to share artistic and cultural traditions which can create vibrant opportunities and experiences for community members and visitors. A festival is often a person’s first experience and point of entry with the arts and can serve as a bridge to new kinds of arts attendance.

Festivals may be multidisciplinary in scope and often feature arts engagement opportunities. Festival activities can include various performing, visual and literary arts, food, and traditional demonstrations, but also may be specific to an artistic discipline.

Arizona nonprofit organizations with tax-exempt status, or units of government (local or Tribal) producing such festivals. For example, eligible organizations include local arts agencies, tribal cultural organizations, government departments or agencies, university/college departments, and other nonprofit cultural and social service organizations. Unincorporated organizations who are otherwise eligible may apply with a nonprofit fiscal sponsor. 

For the purposes of this grant program, a Festival is defined as an event that is a periodic—often annual—gathering or celebration that happens in a condensed period of time, featuring a varied and curated program of events, having an easily identifiable and unifying theme or specified focus. Eligible festivals must demonstrate a thematic emphasis on arts and culture in their programming. 

Festival activities must last a minimum of one four-hour day and may only span the duration of two consecutive weekends. Seasonal series of presented works are eligible activities. For this grant program, festival activities can include juried processes, but scholarships, pageants or standalone award ceremonies are ineligible. Please see a more detailed list of ineligible expenses at the end of this document. 

Festival grants support both in-person and virtual festivals. 

Applicants may request grant award amounts ranging from a minimum of $1,000 to a maximum of $5,000.

There is no cash match required for this grant opportunity, however applicants should use the narrative sections of the application to justify their requested award amounts. 

In-person Festivals

Award Range: $1,000 – $5,000

Eligible Expenses:

  • Contracted Artistic Services and Artist Fees: includes guest artist contractual fees including travel, lodging, and per diem expenses.
  • Production Expenses: includes insurance, sound, lighting, and equipment rental and operation for the artistic project only.
  • Space Rental: includes stage, space, or venue rental for the artistic project only.
  • Marketing/Promotion: includes contracted graphic design services the purchase of advertising space and creation of digital and printed promotional materials for the entire event.
  • Accessibility Services: includes closed captioning, interpretation, and translation services, visual enhancements, and listening guides. 
  • Public Health and Safety Compliance: includes personal protective equipment, cleaning and sanitation services, and equipment/structuring to support distancing.

Virtual Festivals

Award Range: $1,000 – $5,000

Eligible Expenses:

  • Contracted Artistic Services and Artist Fees: includes guest artist contractual fees including travel, lodging, and per diem expenses.
  • Production Expenses: includes insurance, sound, lighting, and equipment rental and operation for the artistic project only.
  • Space Rental: includes stage, space, or venue rental for the artistic project only.
  • Marketing/Promotion: includes contracted graphic design services the purchase of advertising space and creation of digital and printed promotional materials for the entire event.
  • Accessibility Services: includes closed captioning, interpretation, and translation services, visual enhancements, and listening guides.
  • Public Health and Safety Compliance: includes personal protective equipment, cleaning and sanitation services, and equipment/structuring to support distancing.
  • Digital Operations: includes fees related to video live-streaming services, access to webinar and conferencing platforms, closed captioning, translation and interpretation services, and digital ticketing/event management systems.

When you’re ready, click on “Apply Now” below. This will take you to the Submittable platform. You do not have to complete the application in one session; Submittable allows you to save a draft of your application and complete/submit it later.

The application period for FY2023 Festival Grants is now closed.

Please review the FY2023 Festival Grant Guidelines thoroughly before beginning your application.

Primary Staff Contact

Brad DeBiase
Programs and Grants Coordinator
Phone: (602) 771-6534
Email: [email protected]

Technical Support

Email: [email protected]
Phone: (855) 467-8264, ext. 2
Web: help.submittable.com

To help organizations prepare their best application, Arts Commission staff will present an online information session.

A recording of the session will be posted here on Monday, February 28.

Thursday, February 24
3:00 pm – 4:00 pm

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Recorded Info Session

Originally presented on February 24, 2022, this information session offers viewers an overview of the Festival Grant program, including eligibility requirements, application questions, and review criteria.

Deadline: Lifelong Arts Engagement Grant
Apr 6 @ 11:59 pm – 11:59 pm

The application period for FY2023 Lifelong Arts Engagement Grants is now closed.

Guidelines and applicant resources for FY2024 Lifelong Arts Engagement Grants will be published by mid-February.
Applications will be due in April.

Lifelong Arts Engagement Grants support projects that foster meaningful arts learning experiences in community settings for adult learners of any age. Projects can include, but are not limited to, using creative expression to improve quality of life for older adults (Creative Aging), intergenerational projects, and/or providing sequential hands-on learning in, through, or about the arts for adult learners.

Who’s it For?

Arizona nonprofit organizations with tax-exempt status or units of government working with adult learners of any age and/or intergenerational programing. Unincorporated organizations who are otherwise eligible may apply with a nonprofit fiscal sponsor.

Application Cycles

Cycle A

Application Due Date

April 7, 2022

Grant review panels convened

May 2022 (dates and times TBA)

Grantees notified

July 1, 2022

Funding Period

July 1, 2022 – June 30, 2023

Cycle B

Application Due Date

September 15, 2022

Grant review panels convened

November 2022 (dates and times TBA)

Grantees notified

December 12, 2022

Funding Period

January 1, 2023 – June 30, 2023

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

Award Amount

Organizations can request $5,000 to $7,500.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • artist, consultant, and other fees
  • administrative costs related to the project
  • materials or supplies
  • in-state travel costs
  • technology
  • documentation
  • evaluation

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials. Please note that late or incomplete applications will be ineligible for review or funding.

CLOSED


Organization Information

Organization/School information collected in this section of the application is used solely for internal and reporting purposes and will not be considered during the application review.

  • Organization Name
  • Organization Mission Statement
  • Secondary Point of Contact
  • Authorizing Official
  • IRS Letter of Determination (if applicable).
  • Fiscal Sponsor Letter of Agreement (if applicable).

Project Information

  • Project Title (10 word limit)
  • Project Summary (75 word limit)
    • Provide a brief snapshot of your project.
  • Proposed Start and End Date of Project
  • Partner Organizations (if applicable)
    • Please list any organizations that are collaborating on this project.

Narrative

Project Overview (400 word limit, 4 minute audio/video limit)

Provide a detailed description of your proposed arts learning project. Focus on the who, what, where, and when of your proposed project. What learning outcomes do you hope the project will achieve? If this is an ongoing project, describe how the project will build and shift based on previously conducted work.

  • If proposing therapeutic outcomes, explain any strategies that will be incorporated to ensure the arts learning activities are appropriate for the community of learners. (200 word limit, 2 minute video/audio limit)

Community of Learners (300 word limit, 3 minute video/audio limit)

What specific population(s) of learners are central to this project? Describe their assets and what they bring to the project.

  • If your project requires a process of selection (i.e., an audition or application) and or a cost to participate, how are you ensuring all learners are able to participate? Describe how the project will be accessible and open to all interested. (200 word limit, 2 minute video/audio limit)

Integrity of Project (300 word limit, 3 minute audio/video limit)

How will the work you propose reflect or respond to this community of learners? How is the project dealing with questions of culture, relevance, bias, and power dynamics?

Organization (300 word limit, 3 minute video/audio limit)

Describe the mission of your organization and its connection to arts learning based work. Who on your team, including teaching artists and/or partners, will lead this work? Describe their assets and what they bring to the project. Why are they a strong fit for the project?

  • If proposing therapeutic outcomes, explain the qualifications of the teaching artist and/or the service provider(s). (200 word limit, 2 minute video/audio limit)

Project Setting (150 word limit, 2 minute video/audio limit)

Where is the work taking place? Describe how this location is accessible to the community of learners and why it is important to the proposed project.

Project Timeline Table

Use the table provided to create a detailed timeline for the activities that will occur within the proposed start and end date of the project. Activities can include: planning the project, proposed project activities, and any evaluation or assessment. Convey a sense of the arc of the project from beginning, through the middle, to the end.

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). However, if your full project timeline starts before or ends after the funding period, please articulate the full timeline here. 

Project Timeline Narrative (200 word limit, 2 minute video/audio limit)

The Project Timeline Narrative should correspond with and provide context for the Project Timeline Table.  Be as specific as possible about how often and how long activities will be; along with the proposed dates they will take place. Explain how your timeline will provide enough time to foster learning amongst the community participating. This is your opportunity to communicate your project timeline to the panel, as if you were describing it to the community of learners involved.

Evaluation (200 word limit, 2 minute audio/video limit)

State three major objectives and outcomes for this project. What method(s) will you use to evaluate how well the project achieved these objectives? If you have completed a similar project in the past, please share the evaluation results.


Project Budget

Grant Amount Requested

Enter the grant amount you are requesting for this project. Organizations can request $5,000 to $7,500.

Project Expenses Table

List all expenses related to the project in the first column. Provide a short explanation of the expense in the second column. Note what type of funding will cover the expense (LAE Grant, Other Grant Funds, Tax Credit, Cash, In-Kind, etc.) in the third column. Please list only expenses related to your project. A full organizational budget is not needed.

Please only include project expenses which occur within the funding period (July 1, 2022- June 30, 2023). Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). You will have an opportunity to explain any expenses that occur before or after the funding period in the following Project Expenses Narrative.

Additionally, please thoroughly review the funding restrictions listed on page 6 of the guidelines.

Project Expenses Narrative (200 word limit, 2 minute video/audio limit)

The Project Expenses Narrative should align with the Project Expenses Table. Be as specific as possible about the eligible expenses the Lifelong Arts Engagement grant would cover, and the project’s various fees and costs. If your total project expenses exceed the grant amount requested, explain the additional funding sources you noted in the third column of the table. If your project starts before and/or ends after the funding period, explain how those expenses will be covered. This is your opportunity to bring your project’s expenses to life, as if you were explaining them to the grant review panel.

Primary Staff Contact

Elisa Radcliffe
Arts Learning Manager
Phone: (602) 771-6528
Email: [email protected]

Technical Support

For questions regarding the Submittable online sub- mission platform:

Email: [email protected]
Phone: (855) 467-8264, ext. 2
Web: help.submittable.com

Applicant Resources

The following videos walk applicants through the key components of the applications for both Lifelong Arts Engagement Grants and Youth Arts Engagement Grants.

Applicant Guide: Narrative

Applicant Guide: Project Timeline

Applicant Guide: Project Budget

Applicant Guide: Review Process and Evaluation Criteria

Deadline: Youth Arts Engagement Grant
Apr 6 @ 11:59 pm – 11:59 pm

The application period for FY2023 Youth Arts Engagement Grants is now closed.

Guidelines and applicant resources for FY2024 Youth Arts Engagement Grants will be published by mid-February.
Applications will be due in April.

Youth Arts Engagement Grants support projects focused on young people ages 24 and under that occur outside of traditional school hours (before/after school and/or during school holidays/breaks) and are rooted in arts learning practices: sequential hands-on learning through the arts. Projects should provide creative expression in safe and nurturing environments, honor youth voices, narratives and perspectives, and utilize the assets of the community being served.

Who’s it for?

Arizona nonprofit organizations with tax-exempt status, schools/districts, or units of government who serve youth 24 and under outside of traditional school hours. This may include projects taking place in arts venues, community centers, school sites, and other youth-oriented settings. Unincorporated organizations who are otherwise eligible, may apply with a nonprofit fiscal sponsor.

Application Cycles

Cycle A

Application Due Date

April 7, 2022

Grant review panels convened

May 2022 (dates and times TBA)

Grantees notified

July 1, 2022

Funding Period

July 1, 2022 – June 30, 2023

Cycle B

Application Due Date

September 15, 2022

Grant review panels convened

November 2022 (dates and times TBA)

Grantees notified

December 12, 2022

Funding Period

January 1, 2023 – June 30, 2023

Award Amount

Organizations can request $5,000 to $7,500.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • artist, consultant, and other fees
  • administrative costs related to the project
  • materials or supplies
  • in-state travel costs
  • technology
  • documentation
  • evaluation

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials. Please note that late or incomplete applications will be ineligible for review or funding.

CLOSED


Organization/School Information

Organization/School Information collected in this section of the application is used solely for internal and reporting purposes and will not be considered during the application review.

  • Organization/School Name
  • Organization/School Mission Statement
  • County
  • Secondary Point of Contact
  • Authorizing Official
  • IRS Letter of Determination (if applicable).
  • Fiscal Sponsor Letter of Agreement (if applicable).
  • Demographic make-up of organization staff and board

Project Information

  • Project Title (10 word limit)
  • Project Summary (75 word limit)
  • Proposed Start and End Date of  Project

Project Overview (400 word limit, 4 minute video/audio limit)

Provide a detailed description of your proposed arts learning project. Focus on the who, what, where, and when of your proposed project. What learning outcomes do you hope the project will achieve? If this is an ongoing project, describe how the project will build and shift based on conducted work.

  • If proposing therapeutic outcomes, explain any strategies that will be incorporated to ensure the arts learning activities are appropriate for the community of learners. (200 word limit, 2 minute video/audio limit)

Community of Learners (300 word limit, 3 minute video/audio limit)

What specific population(s) of learners are central to this project? Describe their assets and what they bring to the project.

  • If your project requires a process of selection (i.e., an audition or application) and/or a cost to participate, how are you ensuring all learners are able to participate? Describe how the project will be accessible and open to all interested. (200 word limit, 2 minute video/audio limit)

Integrity of Project (300 word limit, 3 minute video/audio limit)

How will the work you propose reflect or respond to this community of learners? How is the project dealing with questions of culture, relevance, bias, and power dynamics?

School/Organization (300 word limit, 3 minute video/audio limit)

Describe the mission of your school or organization and its connection to arts learning based work. Who on your team, including teaching artists and/or partners, will lead this work? Describe their assets and what they bring to the project. Why are they a strong fit for the project?

  • If proposing therapeutic outcomes, explain the qualifications of the teaching artist and/or the service provider(s). (200 word limit, 2 minute video/audio limit)

Project Setting (150 word limit, 2 minute video/audio limit)

Where is the work taking place? Describe how this location is accessible to the community of learners and why it is important to the proposed project.

Project Timeline Table

Use the table provided to create a detailed timeline for the activities that will occur within the proposed start and end date of the project. Activities can include: planning the project, proposed project activities, and any evaluation or assessment. Convey a sense of the arc of the project from beginning, through the middle, to the end. Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). However, if your full project timeline starts before or ends after the funding period, please articulate the full timeline here.

Project Timeline Narrative (200 word limit, 2 minute video/audio limit)

The Project Timeline Narrative should correspond with and provide context for the Project Timeline Table.  Be as specific as possible about how often and how long activities will be; along with the proposed dates they will take place. Explain how your timeline will provide enough time to foster learning amongst the community participating. This is your opportunity to communicate your project timeline to the panel, as if you were describing it to the community of learners involved.

Evaluation (200 word limit, 2 minute video/audio limit)

State three major objectives and outcomes for this project. What method(s) will you use to evaluate how well the project achieved these objectives? If you have completed a similar project in the past, please share the evaluation results.


Project Budget

Grant Amount Requested

Enter the grant amount you are requesting for this project. Schools/organizations can request $5,000 to $7,500.

Project Expenses Table

List all expenses related to the project in the first column. Provide a short explanation of the expense in the second column. Note what type of funding will cover the expense (YAE Grant, Other Grant Funds, Tax Credit, Cash, In-Kind, etc.) in the third column. Please list only expenses related to your project. A full organizational budget is not needed.

Please only include project expenses which occur within the funding period (July 1, 2022- June 30, 2023). Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). You will have an opportunity to explain any expenses that occur before or after the funding period in the following Project Expenses Narrative.

Additionally, please thoroughly review the funding restrictions listed on page 6 of these guidelines.

Project Expenses Narrative (200 word limit, 2 minute video/audio limit)

The Project Expenses Narrative should align with the Project Expenses Table. Be as specific as possible about the eligible expenses the Youth Arts Engagement grant would cover, and the project’s various fees and costs. If your total project expenses exceed the grant amount requested, explain the additional funding sources you noted in the third column of the table. If your project starts before and/or ends after the funding period, explain how those expenses will be covered. This is your opportunity to bring your project’s expenses to life, as if you were explaining them to the grant review panel.

Primary Staff Contact

Anastasia Freyermuth
Evaluation and Learning Manager
Phone: (602) 771-6529
Email: [email protected]

Technical Support

For questions regarding the Submittable online sub- mission platform:

Email: [email protected]
Phone: (855) 467-8264, ext. 2
Web: help.submittable.com

Applicant Resources

The following videos walk applicants through the key components of the applications for both Lifelong Arts Engagement Grants and Youth Arts Engagement Grants.

Applicant Guide: Narrative

Applicant Guide: Project Timeline

Applicant Guide: Project Budget

Applicant Guide: Review Process and Evaluation Criteria