The calendar below features upcoming Arts Commission deadlines, events, information sessions and workshop opportunities. Times, dates and event details may be subject to change. For more information, please email [email protected].

Public Meeting Notice

It is the public policy of this state that meetings of public bodies be conducted openly and that notices and agendas be provided for such meetings which contain such information as is reasonably necessary to inform the public of the matters to be discussed or decided. Pursuant to A.R.S. § 34-431.02, all public bodies are required to maintain a Notice of Public Meeting section on their website. All public meeting notices of the Arizona Commission on the Arts can be found at https://publicmeetings.az.gov/ and a link will be posted within the calendar entry below.

Title II of the Americans with Disabilities Act (ADA) prohibits the Arizona Commission on the Arts from discrimination on the basis of disability. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Brad DeBiase at (602) 771-6534 or [email protected].

Persons who are deaf, hearing impaired or speech impaired can contact the Arts Commission through the Arizona Relay Service, 1-800-842-4681 Voice; or 1-800-367-8939 TTY. Requests should be made as early as possible to allow time to arrange the accommodation.


 

Dec
24
Fri
State Holiday | Offices Closed
Dec 24 all-day
Dec
31
Fri
State Holiday | Offices Closed
Dec 31 all-day
Jan
15
Sat
Panel Review Meeting: Youth Arts Engagement Grants, Cycle B @ Online
Jan 15 @ 8:00 am – 2:00 pm
Jan
17
Mon
State Holiday | Offices Closed
Jan 17 all-day
Feb
17
Thu
Deadline: Artist Opportunity Grant
Feb 17 @ 11:59 pm – 11:59 pm

Artist Opportunity Grant supports Arizona artists as they take advantage of specific, unique opportunities that have the potential to significantly impact their professional growth.

As this grant is available to artists working in all disciplines and at any stage in their career, a wide array of opportunities could be considered eligible. Proposed opportunities may be self-generated or by invitation and must have potential for significant impact in one or more of these three categories:

  • Introduce Your Work to New Audiences: An opportunity to present your work in a significant way that will expose your work to new audiences or raise your artistic profile.
  • Develop New Skills: An opportunity to develop new artistic skills though participation in activities such as conferences, artist residencies, workshops, fellowships, master classes, or apprenticeships.
  • Develop Your Artistic Entrepreneurship: An opportunity to engage in entrepreneurial activities directly related to the advancement of your work. Such activities may include production of marketing materials, website development, payment of professional fees (lawyers, accountants, etc.), and any practice-related capital expenses (like equipment purchases, materials, services, rental fees for equipment or facility, etc.)

Keep in mind you will be asked to describe how engaging in the opportunity will advance your work. Further, the opportunity should not duplicate previous work or experiences, but should represent a new or further developing professional endeavor.

Funding Period

Eligible opportunities must take place during the funding period dates of the cycle in which they are submitted.

Application Cycles


Application Due
November 4, 2021, 11:59 pm
Funding Period
September 15, 2021 – June 30, 2022

Application Due
February 17, 2022, 11:59 pm
Funding Period
January 1, 2022 – June 30, 2022

Award Amount

Artists may request between $500 and $1,500 in funding. The number of grants awarded is dependent upon the amount of funds available. No match is required.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • Equipment purchases, materials, or services needed to fulfill/engage in the opportunity
  • Rental fees, including equipment, instruments, facility (including short-term space and studio rentals), etc., which support the artistic opportunity
  • Preparation, freight, and/or shipping costs
  • Costs associated with documentation of the opportunity
  • Travel necessary to engage in the opportunity* (see Funding Restrictions for more information)
  • Registration fees
  • Professional fees which support the artistic opportunity

When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials.

APPLY NOW


Narrative Proposal Details


Answer each of these questions.

You can type up your proposal narrative (1000 words),

or

You can upload it in a video or audio recording (no more than 6 minutes in length).

  1. Describe the opportunity you will engage in with the grant funds. What are your specific proposed activities? (250 words)
  2. Tell us about your artistic practice and why this opportunity is appropriate and vital to your work at this stage of your career. (250 words)
  3. How will engaging in this opportunity address at least one of the eligible opportunity categories (introduce your work to new audiences, develop new skills, or develop your artistic entrepreneurship)? (250 words)
  4. Why are you excited about this opportunity? What is this going to make possible? (250 words)

If you share your proposal narrative in a video or audio recording keep it simple and to the point. The recording should be just you, describing your proposal and answering the four questions listed above.

Please do not include edits of your work samples or special effects. Production quality of this recording will not be considered in your review. Just make sure we can hear and understand you and keep editing and post-production embellishment to a minimum.


Timeline of Proposed Activities

Provide a timeline that details the proposed activities related to your opportunity.

Please format the timeline as “Date/Month Year: Name of Activity.” Indicate which dates are finalized with an asterisk at the end of the Name of the Activity.

This may be a single date, such as “April 12, 2022: Day of Workshop*” or a bullet point list like the following:

  • January-February 2022: Preparing Sheet Music for Printing & Rehearsing Flute Solo.
  • March 3-5, 2022: Record with Jane Doe at AZArtsy Recording Studio Solo Pieces*
  • March 6-8, 2022: Record with Jane Doe at AZArtsy Recording Studio Finalized Group Compositions*

Work Samples

Submit work samples you’ve completed within the last 10 years which are relevant to the opportunity. From the list to the right, please choose the most appropriate artistic work sample format to represent your discipline:

Applicant work samples

  • 3 minutes of recorded audio
  • 3 minutes of recorded video
  • 6 images
  • 5 pages of double-spaced text or 3-5 poems
  • Combination of materials listed above: Please edit accordingly for no more than a total of 3 minutes of reviewing time (2 images=1 min.)

Please do not submit promotional materials. Panelists can’t assess your work based on an exhibition poster, an event program, or a published review. Remember to test your work samples as you upload them.


Work Sample Descriptions

Provide a brief description explaining how the submitted work sample(s) relate to your proposal. Why did you choose them? (150 words)

  • Title of the work
  • Date completed/premiered
  • Location/site of exhibition or presentation
  • Dimensions and medium of the work



Experience List

Provide 5 to 10 professional arts-based experiences you have engaged in over the past 5 to 10 years and briefly describe how each experience demonstrates progression of your artistic career. The experience list helps the panel situate the opportunity you propose in a broader context; please briefly describe the relevancy of the experiences you listed to the opportunity. (up to 200 words)


Expenses List

List eligible expenses ONLY (equipment, materials, services, rental fees, facility fees, preparation, freight, shipping, documentation, travel, professional fees, etc.) related to your proposal.


Grant Amount Requested

Indicate the grant amount you are requesting, based on eligible expenses, between $500 and $1,500.


Budget Narrative

If your eligible expenses exceed $1,500 please tell us how you will fund the rest of your proposed activities. (up to 200 words)

Anna Needham (Red Lake Ojibwe)
Artist Programs Coordinator
Phone: (602) 771-6526
Email: [email protected]

Submittable Technical Support
(855) 467-8264, ext. 2
[email protected]
help.submittable.com

Feb
21
Mon
State Holiday | Offices Closed
Feb 21 all-day
Mar
24
Thu
Quarterly Commission Meeting @ Arizona Commission on the Arts
Mar 24 @ 1:00 pm – 4:00 pm
Deadline: Creative Capacity Grant
Mar 24 @ 11:59 pm – 11:59 pm

Creative Capacity Grants provide unrestricted general operating support to arts and culture organizations of all sizes, local arts agencies, and arts and culture organizations from Tribal Nations, whose primary mission is to produce, present, teach or serve the arts.

Grant Guidelines
Levels I-VI
(Annual budget of $4,000 – $199,999)

APPLY NOW

Grant Guidelines
Levels V-VIII
(Annual budget of $200,000+)

APPLY NOW

Who is it for?

The Creative Capacity Grants (CCG) program is open to Arizona arts and culture organizations that:

  • are incorporated as a nonprofit organization with tax-exempt status or are a unit of government∗
  • have a primary mission to produce, present, teach or serve the arts
  • have a minimum annual budget of $4,000 (see Grant Levels & Award Ranges section below for more information)
  • will incur eligible expenses during the funding period of July 1, 2022 – June 30, 2023

Multidisciplinary or multipurpose organizations are eligible for CCGs if they meet the above requirements and are able to demonstrate that the arts comprise over 51% of the organization’s public programming and budget. Multidisciplinary or multipurpose organizations are strongly encouraged to contact staff before submitting a CCG application to discuss eligibility (see FAQ).

∗ unincorporated organizations with an annual budget under $200,000 (levels I-IV) that are otherwise eligible may apply through a nonprofit fiscal sponsor.

Please note, while an organization or unit of government may be eligible for more than one grant program, the Arts Commission limits the number of applications that may be submitted across programs to one application per entity per funding period. Organizations applying for a Creative Capacity Grant in Fiscal Year 2023 may not apply for any other Arts Commission grants for organizations.

CCG funds are intended to support general day-to-day operating costs, such as the following:

  • Salaries and Personnel Expenses: creative workers (i.e., artists, tradition bearers, designers, educators, curators, program administrators, services providers and other creative contributors), production staff, administrators, teachers, contractors, consultants
  • Artistic/Production Expenses: supplies, materials, equipment, venues, royalties, licensing
  • Administrative Expenses: office space and supplies, insurance, professional services like accounting or payroll, fees for banking, online services and platforms, training and education costs, marketing and promotion costs

Organizations apply in one of eight grant levels based on their budget size. For these purposes, budget size is determined by the organization’s adjusted annual revenue from their most recently completed fiscal year. In this program, adjusted annual revenue is defined as total annual revenue minus any in-kind support value. 

Annual Adjusted Revenue
Level 1 $4,000 – $19,999
Level 2 $20,000 – $49,999
Level 3 $50,000 – $99,999
Level 4 $100,000 – $199,999

Annual Adjusted Revenue
Level 5 $200,000 – $399,999
Level 6 $400,000 – $999,999
Level 7 $1,000,000 – $4,999,999
Level 8 $5,000,000 and above

Potential award amounts vary by level.

Awards are paid out over the course of the Arts Commission’s fiscal year (July 1 – June 30) on a predetermined schedule referred to as payment windows. Typically, payments begin with Level I grantees in the second quarter of the agency’s fiscal year (October – December) and end with Level VIII grantees receiving payment in the last quarter (April – June). A grantee’s payment window will be listed on the Award Agreement letter.

Multi-year Funding

The Creative Capacity Grant will operate on a multi-year funding cycle, with organizations submitting a full application every three years. In the two alternate years, grantees will submit an abbreviated application update.

For FY2023, as the Arts Commission’s regular organizational grantmaking has been on hiatus during the pandemic and the general operating support grant has been revised with new review criteria and award structures, all organizations applying to this new program will complete a full application and undergo panel review. An alternate-year application cycle will be implemented beginning in FY2024.

Grantee Requirements

All CCG awards must be matched with cash (at least 1:1) by the grantee organization by the end of the funding period (June 30, 2023).

Grantees will be required to submit a final report following the end of the funding period, typically due in early August of the following calendar year. The final report will be made available in April 2023 so that recipients have ample time to complete it.

Applicants are encouraged to do the following prior to beginning their application:

Create or update your Submittable account

The Arts Commission runs application processes through Submittable, a cloud-based online submissions platform that can be accessed on most computers and mobile devices. To apply for a grant, you will need a Submittable user account for your organization. If your organization has previously created a Submittable account to apply for a grant from the Arts Commission or another entity, you may log in using your existing username and password. 

If you do not already have one, you can create a free account at https://manager.submittable.com/signup. 

After creating or logging in to your Submittable account, applicants will be prompted to confirm their contact information before proceeding to the application. All official Arts Commission correspondence will be sent to the contact information associated with the applicant’s Submittable account, so please ensure that this contact information is accurate and kept up to date. 

Create or log in to your SMU DataArts profile (Levels V-VIII only)

DataArts is a powerful online data management tool designed to strengthen arts and culture organizations nationwide. Organizations enter financial, programmatic, and operational data into a standardized online form and can then produce a variety of reports based on this data, including the DataArts Funder Report submitted with the CCG application.

If your organization doesn’t already have a profile you can register at https://da.culturaldata.org/register

Reach out to Arts Commission staff or the DataArts Support Center for questions and assistance.

Request accommodations

Please contact the Arts Commission before the application deadline if you require an accessibility accommodation or have other extenuating circumstances affecting your use of the online platform.

Applications undergo a public review process. They are first reviewed by Arts Commission staff for completeness and eligibility. Late or incomplete applications will be ineligible for subsequent panel review or funding.

Eligible applications are then evaluated by independent review panels made up of arts professionals from communities throughout the state. Each application is reviewed based on how well it demonstrates alignment with the evaluation criteria.

Panelists first review applications individually then meet to discuss the applications and finalize assessment as a group. This deliberation meeting is open to the public and applicants are encouraged to attend or listen-in online. Applicants being reviewed will be notified when panel dates are set.

Grant panel recommendations are then approved by the Arts Commission’s Governor-appointed board of commissioners.

Applicant Resources

To help organizations prepare their best application, Arts Commission staff will host multiple online information sessions. Click below to register.

January 27
10:00 am – 11:00 am

REGISTER

February 10
3:00 pm – 4:00 pm

REGISTER

February 24
10:00 am – 11:00 am

REGISTER

March 10
3:00 pm – 4:00 pm

REGISTER

Some applicants find it helpful to develop responses for the Narrative Questions section of the application using word processing software, then to copy/paste into the Submittable application. Click the link below to download a Word document of the questions for your funding level.

Narrative Questions for Levels I-IV

Narrative Questions for Levels V-VIII

The DataArts – Cultural Data Profile (CDP) is a powerful online management tool designed to strengthen arts and cultural organizations. Organizations enter financial, programmatic, and operational data into a standardized online form and can then generate funder reports as part of the application process to participating grantmakers, including the Arizona Commission on the Arts. Organizations can also use their data to produce a variety of reports designed to help increase management capacity, identify strengths and challenges, and inform decision-making.

For more information about DataArts, visit http://www.culturaldata.org/.

Orientation to the DataArts Platform from DataArts on Vimeo.


How to Run a Funder Report from DataArts on Vimeo.


DataArts Support Center info:
Hours: Monday – Friday 9:00am to 7:00pm ET
Email: [email protected]
Phone: (877) 707-DATA (877) 707-3282
Fax: (215) 383-0752
Online Knowledge Base: http://culturaldata.force.com/Resources/?l=en_US

May
30
Mon
State Holiday | Offices Closed
May 30 all-day
Jun
23
Thu
Quarterly Commission Meeting
Jun 23 @ 1:00 pm – 4:00 pm