The calendar below features upcoming Arts Commission deadlines, events, information sessions and workshop opportunities. Times, dates and event details may be subject to change. For more information, please email [email protected].

Public Meeting Notice

It is the public policy of this state that meetings of public bodies be conducted openly and that notices and agendas be provided for such meetings which contain such information as is reasonably necessary to inform the public of the matters to be discussed or decided. Pursuant to A.R.S. § 34-431.02, all public bodies are required to maintain a Notice of Public Meeting section on their website. All public meeting notices of the Arizona Commission on the Arts can be found at https://publicmeetings.az.gov/ and a link will be posted within the calendar entry below.

Title II of the Americans with Disabilities Act (ADA) prohibits the Arizona Commission on the Arts from discrimination on the basis of disability. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Brad DeBiase at (602) 771-6534 or [email protected].

Persons who are deaf, hearing impaired or speech impaired can contact the Arts Commission through the Arizona Relay Service, 1-800-842-4681 Voice; or 1-800-367-8939 TTY. Requests should be made as early as possible to allow time to arrange the accommodation.


 

Feb
17
Thu
Deadline: Artist Opportunity Grant
Feb 17 @ 11:59 am – 11:59 am

Artist Opportunity Grant supports Arizona artists as they take advantage of specific, unique opportunities that have the potential to significantly impact their professional growth.

As this grant is available to artists working in all disciplines and at any stage in their career, a wide array of opportunities could be considered eligible. Proposed opportunities may be self-generated or by invitation and must have potential for significant impact in one or more of these three categories:

  • Introduce Your Work to New Audiences: An opportunity to present your work in a significant way that will expose your work to new audiences or raise your artistic profile.
  • Develop New Skills: An opportunity to develop new artistic skills though participation in activities such as conferences, artist residencies, workshops, fellowships, master classes, or apprenticeships.
  • Develop Your Artistic Entrepreneurship: An opportunity to engage in entrepreneurial activities directly related to the advancement of your work. Such activities may include production of marketing materials, website development, payment of professional fees (lawyers, accountants, etc.), and any practice-related capital expenses (like equipment purchases, materials, services, rental fees for equipment or facility, etc.)

Keep in mind you will be asked to describe how engaging in the opportunity will advance your work. Further, the opportunity should not duplicate previous work or experiences, but should represent a new or further developing professional endeavor.

Funding Period

Eligible opportunities must take place during the funding period dates of the cycle in which they are submitted.

Application Cycles


Application Due
November 4, 2021, 11:59 pm
Funding Period
September 15, 2021 – June 30, 2022

Application Due
February 17, 2022, 11:59 pm
Funding Period
January 1, 2022 – June 30, 2022

Award Amount

Artists may request between $500 and $1,500 in funding. The number of grants awarded is dependent upon the amount of funds available. No match is required.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • Equipment purchases, materials, or services needed to fulfill/engage in the opportunity
  • Rental fees, including equipment, instruments, facility (including short-term space and studio rentals), etc., which support the artistic opportunity
  • Preparation, freight, and/or shipping costs
  • Costs associated with documentation of the opportunity
  • Travel necessary to engage in the opportunity* (see Funding Restrictions for more information)
  • Registration fees
  • Professional fees which support the artistic opportunity

When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials.

CLOSED


Narrative Proposal Details


Answer each of these questions.

You can type up your proposal narrative (1000 words),

or

You can upload it in a video or audio recording (no more than 6 minutes in length).

  1. Describe the opportunity you will engage in with the grant funds. What are your specific proposed activities? (250 words)
  2. Tell us about your artistic practice and why this opportunity is appropriate and vital to your work at this stage of your career. (250 words)
  3. How will engaging in this opportunity address at least one of the eligible opportunity categories (introduce your work to new audiences, develop new skills, or develop your artistic entrepreneurship)? (250 words)
  4. Why are you excited about this opportunity? What is this going to make possible? (250 words)

If you share your proposal narrative in a video or audio recording keep it simple and to the point. The recording should be just you, describing your proposal and answering the four questions listed above.

Please do not include edits of your work samples or special effects. Production quality of this recording will not be considered in your review. Just make sure we can hear and understand you and keep editing and post-production embellishment to a minimum.


Timeline of Proposed Activities

Provide a timeline that details the proposed activities related to your opportunity.

Please format the timeline as “Date/Month Year: Name of Activity.” Indicate which dates are finalized with an asterisk at the end of the Name of the Activity.

This may be a single date, such as “April 12, 2022: Day of Workshop*” or a bullet point list like the following:

  • January-February 2022: Preparing Sheet Music for Printing & Rehearsing Flute Solo.
  • March 3-5, 2022: Record with Jane Doe at AZArtsy Recording Studio Solo Pieces*
  • March 6-8, 2022: Record with Jane Doe at AZArtsy Recording Studio Finalized Group Compositions*

Work Samples

Submit work samples you’ve completed within the last 10 years which are relevant to the opportunity. From the list to the right, please choose the most appropriate artistic work sample format to represent your discipline:

Applicant work samples

  • 3 minutes of recorded audio
  • 3 minutes of recorded video
  • 6 images
  • 5 pages of double-spaced text or 3-5 poems
  • Combination of materials listed above: Please edit accordingly for no more than a total of 3 minutes of reviewing time (2 images=1 min)

Please do not submit promotional materials. Panelists can’t assess your work based on an exhibition poster, an event program, or a published review. Remember to test your work samples as you upload them.


Work Sample Descriptions

Provide a brief description explaining how the submitted work sample(s) relate to your proposal. Why did you choose them? (150 words)

  • Title of the work
  • Date completed/premiered
  • Location/site of exhibition or presentation
  • Dimensions and medium of the work



Experience List

Provide 5 to 10 professional arts-based experiences you have engaged in over the past 5 to 10 years and briefly describe how each experience demonstrates progression of your artistic career. The experience list helps the panel situate the opportunity you propose in a broader context; please briefly describe the relevancy of the experiences you listed to the opportunity. (up to 200 words)


Expenses List

List eligible expenses ONLY (equipment, materials, services, rental fees, facility fees, preparation, freight, shipping, documentation, travel, professional fees, etc.) related to your proposal.


Grant Amount Requested

Indicate the grant amount you are requesting, based on eligible expenses, between $500 and $1,500.


Budget Narrative

If your eligible expenses exceed $1,500 please tell us how you will fund the rest of your proposed activities. (up to 200 words)

Anna Needham (Red Lake Ojibwe)
Artist Programs Coordinator
Phone: (602) 771-6526
Email: [email protected]

Submittable Technical Support
(855) 467-8264, ext. 2
[email protected]
help.submittable.com

Mar
11
Fri
Deadline: Creative Youth Grant
Mar 11 @ 11:59 am – 11:59 am

Administered by the Arizona Commission on the Arts’ AZ Youth Arts Council, the Creative Youth Grant is a funding opportunity for young artists, arts organizations, collaboratives, youth arts councils or clubs that are majority youth-led (20 years-old and under). Eligible applicants can apply in one of two categories: 

  • Individual: Funding for individual young artists.
  • Organization/School: Funding for schools, arts organizations, collaboratives, youth arts councils or clubs.

What is it For?

Individuals

To support young artists as they develop new skills or advance their artistic practice outside the traditional school day. This may include paying for lessons, attending a workshop, or paying for supplies and equipment.

Organizations

For projects that support young people’s stories and ideas through creative expression. This may include youth led arts projects, workshops, or events that happen outside the traditional school day.

Individuals

  • Arizona artists under the age of 20 years-old.
  • For activities taking place January 1 – June 30, 2022.

Organizations

  • Project is majority youth-led. An adult’s role is as an ally or accomplice supporting and ensuring youth leadership and shared decision making.
  • Project provides an artistic experience for the direct benefit of young people under the age of 20 in Arizona.
  • For projects taking place through January 1 – June 30, 2022.
  • Applicant organizations must be Arizona nonprofit organizations with tax-exempt status, schools/ districts, or units of government who are majority youth-led (20 years-old and under). This may include collaboratives, youth arts councils or clubs. Unincorporated organizations who are otherwise eligible, may apply with a nonprofit fiscal sponsor.

Award Amount

Individuals

Individuals can request between $250 and $750, based on eligible expenses.

Organizations

Applicants can request the following flat grant amounts: $500, $1,000, $1,500.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):  

Individuals

  • Fees for private lessons or workshops
  • Materials or supplies related to your artistic practice
  • Equipment, instruments or technology related to your artistic practice
  • Travel costs
  • Documentation

Organizations

  • Artist, consultant, and other fees
  • Materials or supplies
  • Travel costs
  • Equipment or technology which directly support the project activities
  • Space/rental fees
  • Documentation

When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials. Please note that late or incomplete applications will be ineligible for review or funding. 

The application period for Creative Youth Grants is now closed.


The Application

Narrative

Answer each of these questions. You can type up your proposal narrative (up to 1,000 words), or you can upload it in a video or audio recording (no more than 8 minutes in length).

If you share your proposal narrative in a video or audio recording keep it simple and to the point. The recording should be just you, describing your proposal and answering the questions listed above. Please do not include edits of your work samples or special effects. Production quality of this recording will not be considered in your review. Just make sure we can hear and understand you and keep editing and post-production embellishment to a minimum.

Individuals

  1. Describe how you will use the grant funds. What is this grant going to make possible?
  2. Tell us about your artistic practice and why these activities or purchases are appropriate and important to your work as a young artist.
  3. Provide a timeline that details the proposed activities. All project activities must be completed by June 30, 2022.

Organizations

  1. Provide a detailed description of your proposed project. What do you hope the project will achieve?
  2. Who are the collaborators involved in this project? What do they bring to the table?
  3. What does youth-led look like in this project? How will the collaborators ensure shared power and decision making?
  4. Who does this project serve and why is it important to that community?
  5. Describe the timeline for the activities that will take place. All project activities must be completed by June 30, 2022.


Project Budget

Individuals

  • Expenses: List all expenses related to your proposal and provide a short explanation of the expense.
  • Grant Amount Requested: Indicate the grant amount you are requesting, based on eligible expenses, between $250 and $750.
  • Budget Narrative: Use this space to bring your project budget to life, as if you were explaining it to the grant review panel.

Organizations

  • Project Expenses: List all project expenses and provide a short explanation of the expense.
  • Grant Amount Requested: Select which of the three flat grant amounts you are requesting for you project: $500, $1,000, or $1,500.
  • Budget Narrative: Use this space to bring your project budget to life, as if you were explaining it to the grant review panel.

Application Due Date

March 11, 2022

Grant Panel Convened

March 28, 2022

Grantees Notified

April 4, 2022

Funding Period 

January 1, 2022 — June 30, 2022 

Elisa Radcliffe

Arts Learning Manager
Phone: (602) 771-6528
Email: [email protected]

Technical Support

For questions about Submittable:
Email: [email protected]
Phone: (855) 467-8264, ext. 2
Web: https://help.submittable.com

Mar
25
Fri
Deadline: Creative Capacity Grant
Mar 25 @ 11:59 am – 11:59 am

Creative Capacity Grants provide unrestricted general operating support to arts and culture organizations of all sizes, local arts agencies, and arts and culture organizations from Tribal Nations, whose primary mission is to produce, present, teach or serve the arts.

The application period for FY2023 Creative Capacity Grants is now closed.

Grant Guidelines
Levels I-VI
(Annual budget of $4,000 – $199,999)

Grant Guidelines
Levels V-VIII
(Annual budget of $200,000+)

Who is it for?

The Creative Capacity Grants (CCG) program is open to Arizona arts and culture organizations that:

  • are incorporated as a nonprofit organization with tax-exempt status or are a unit of government∗
  • have a primary mission to produce, present, teach or serve the arts
  • have a minimum annual budget of $4,000 (see Grant Levels & Award Ranges section below for more information)
  • will incur eligible expenses during the funding period of July 1, 2022 – June 30, 2023

Multidisciplinary or multipurpose organizations are eligible for CCGs if they meet the above requirements and are able to demonstrate that the arts comprise over 51% of the organization’s public programming and budget. Multidisciplinary or multipurpose organizations are strongly encouraged to contact staff before submitting a CCG application to discuss eligibility (see FAQ).

∗ unincorporated organizations with an annual budget under $200,000 (levels I-IV) that are otherwise eligible may apply through a nonprofit fiscal sponsor.

Please note, while an organization or unit of government may be eligible for more than one grant program, the Arts Commission limits the number of applications that may be submitted across programs to one application per entity per funding period. Organizations applying for a Creative Capacity Grant in Fiscal Year 2023 may not apply for any other Arts Commission grants for organizations.

CCG funds are intended to support general day-to-day operating costs, such as the following:

  • Salaries and Personnel Expenses: creative workers (i.e., artists, tradition bearers, designers, educators, curators, program administrators, services providers and other creative contributors), production staff, administrators, teachers, contractors, consultants
  • Artistic/Production Expenses: supplies, materials, equipment, venues, royalties, licensing
  • Administrative Expenses: office space and supplies, insurance, professional services like accounting or payroll, fees for banking, online services and platforms, training and education costs, marketing and promotion costs

Organizations apply in one of eight grant levels based on their budget size. For these purposes, budget size is determined by the organization’s adjusted annual revenue from their most recently completed fiscal year. In this program, adjusted annual revenue is defined as total annual revenue minus any in-kind support value. 

Annual Adjusted Revenue
Level 1 $4,000 – $19,999
Level 2 $20,000 – $49,999
Level 3 $50,000 – $99,999
Level 4 $100,000 – $199,999

Annual Adjusted Revenue
Level 5 $200,000 – $399,999
Level 6 $400,000 – $999,999
Level 7 $1,000,000 – $4,999,999
Level 8 $5,000,000 and above

Potential award amounts vary by level.

Awards are paid out over the course of the Arts Commission’s fiscal year (July 1 – June 30) on a predetermined schedule referred to as payment windows. Typically, payments begin with Level I grantees in the second quarter of the agency’s fiscal year (October – December) and end with Level VIII grantees receiving payment in the last quarter (April – June). A grantee’s payment window will be listed on the Award Agreement letter.

Multi-year Funding

The Creative Capacity Grant will operate on a multi-year funding cycle, with organizations submitting a full application every three years. In the two alternate years, grantees will submit an abbreviated application update.

For FY2023, as the Arts Commission’s regular organizational grantmaking has been on hiatus during the pandemic and the general operating support grant has been revised with new review criteria and award structures, all organizations applying to this new program will complete a full application and undergo panel review. An alternate-year application cycle will be implemented beginning in FY2024.

Grantee Requirements

All CCG awards must be matched with cash (at least 1:1) by the grantee organization by the end of the funding period (June 30, 2023).

Grantees will be required to submit a final report following the end of the funding period, typically due in early August of the following calendar year. The final report will be made available in April 2023 so that recipients have ample time to complete it.

Applicants are encouraged to do the following prior to beginning their application:

Create or update your Submittable account

The Arts Commission runs application processes through Submittable, a cloud-based online submissions platform that can be accessed on most computers and mobile devices. To apply for a grant, you will need a Submittable user account for your organization. If your organization has previously created a Submittable account to apply for a grant from the Arts Commission or another entity, you may log in using your existing username and password. 

If you do not already have one, you can create a free account at https://manager.submittable.com/signup. 

After creating or logging in to your Submittable account, applicants will be prompted to confirm their contact information before proceeding to the application. All official Arts Commission correspondence will be sent to the contact information associated with the applicant’s Submittable account, so please ensure that this contact information is accurate and kept up to date. 

Create or log in to your SMU DataArts profile (Levels V-VIII only)

DataArts is a powerful online data management tool designed to strengthen arts and culture organizations nationwide. Organizations enter financial, programmatic, and operational data into a standardized online form and can then produce a variety of reports based on this data, including the DataArts Funder Report submitted with the CCG application.

If your organization doesn’t already have a profile you can register at https://da.culturaldata.org/register

Reach out to Arts Commission staff or the DataArts Support Center for questions and assistance.

Request accommodations

Please contact the Arts Commission before the application deadline if you require an accessibility accommodation or have other extenuating circumstances affecting your use of the online platform.

Applications undergo a public review process. They are first reviewed by Arts Commission staff for completeness and eligibility. Late or incomplete applications will be ineligible for subsequent panel review or funding.

Eligible applications are then evaluated by independent review panels made up of arts professionals from communities throughout the state. Each application is reviewed based on how well it demonstrates alignment with the evaluation criteria.

Panelists first review applications individually then meet to discuss the applications and finalize assessment as a group. This deliberation meeting is open to the public and applicants are encouraged to attend or listen-in online. Applicants being reviewed will be notified when panel dates are set.

Grant panel recommendations are then approved by the Arts Commission’s Governor-appointed board of commissioners.

Applicant Resources

To help organizations prepare their best application, Arts Commission staff will host multiple online information sessions. Click below to register.

January 27
10:00 am – 11:00 am

CLOSED

February 10
3:00 pm – 4:00 pm

CLOSED

February 24
10:00 am – 11:00 am

CLOSED

March 10
3:00 pm – 4:00 pm

CLOSED

Recorded Info Session

Originally presented on February 10, 2022, this information session offers viewers an overview of the Creative Capacity Grant program, including eligibility requirements, application questions, and review criteria.

To skip to a particular section, click on the icon in the play bar in the lower right corner of the video window.

To watch with captions, click on the icon in the play bar.

Some applicants find it helpful to develop responses for the Narrative Questions section of the application using word processing software, then to copy/paste into the Submittable application. Click the link below to download a Word document of the questions for your funding level.

Narrative Questions for Levels I-IV

Narrative Questions for Levels V-VIII

The DataArts – Cultural Data Profile (CDP) is a powerful online management tool designed to strengthen arts and cultural organizations. Organizations enter financial, programmatic, and operational data into a standardized online form and can then generate funder reports as part of the application process to participating grantmakers, including the Arizona Commission on the Arts. Organizations can also use their data to produce a variety of reports designed to help increase management capacity, identify strengths and challenges, and inform decision-making.

For more information about DataArts, visit http://www.culturaldata.org/.

Orientation to the DataArts Platform from DataArts on Vimeo.


How to Run a Funder Report from DataArts on Vimeo.


DataArts Support Center info:
Hours: Monday – Friday 9:00am to 7:00pm ET
Email: [email protected]
Phone: (877) 707-DATA (877) 707-3282
Fax: (215) 383-0752
Online Knowledge Base: http://culturaldata.force.com/Resources/?l=en_US

Deadline: Festival Grant
Mar 25 @ 11:59 am – 11:59 am

The application period for FY2023 Festival Grants is now closed.

Festival Grants support organizations in their efforts to provide quality arts and culture programming through festival activities and are awarded to assist with the costs of connecting artists and culture bearers (or their artistic work) with communities.

Festivals allow communities to share artistic and cultural traditions which can create vibrant opportunities and experiences for community members and visitors. A festival is often a person’s first experience and point of entry with the arts and can serve as a bridge to new kinds of arts attendance.

Festivals may be multidisciplinary in scope and often feature arts engagement opportunities. Festival activities can include various performing, visual and literary arts, food, and traditional demonstrations, but also may be specific to an artistic discipline.

Arizona nonprofit organizations with tax-exempt status, or units of government (local or Tribal) producing such festivals. For example, eligible organizations include local arts agencies, tribal cultural organizations, government departments or agencies, university/college departments, and other nonprofit cultural and social service organizations. Unincorporated organizations who are otherwise eligible may apply with a nonprofit fiscal sponsor. 

For the purposes of this grant program, a Festival is defined as an event that is a periodic—often annual—gathering or celebration that happens in a condensed period of time, featuring a varied and curated program of events, having an easily identifiable and unifying theme or specified focus. Eligible festivals must demonstrate a thematic emphasis on arts and culture in their programming. 

Festival activities must last a minimum of one four-hour day and may only span the duration of two consecutive weekends. Seasonal series of presented works are eligible activities. For this grant program, festival activities can include juried processes, but scholarships, pageants or standalone award ceremonies are ineligible. Please see a more detailed list of ineligible expenses at the end of this document. 

Festival grants support both in-person and virtual festivals. 

Applicants may request grant award amounts ranging from a minimum of $1,000 to a maximum of $5,000.

There is no cash match required for this grant opportunity, however applicants should use the narrative sections of the application to justify their requested award amounts. 

In-person Festivals

Award Range: $1,000 – $5,000

Eligible Expenses:

  • Contracted Artistic Services and Artist Fees: includes guest artist contractual fees including travel, lodging, and per diem expenses.
  • Production Expenses: includes insurance, sound, lighting, and equipment rental and operation for the artistic project only.
  • Space Rental: includes stage, space, or venue rental for the artistic project only.
  • Marketing/Promotion: includes contracted graphic design services the purchase of advertising space and creation of digital and printed promotional materials for the entire event.
  • Accessibility Services: includes closed captioning, interpretation, and translation services, visual enhancements, and listening guides. 
  • Public Health and Safety Compliance: includes personal protective equipment, cleaning and sanitation services, and equipment/structuring to support distancing.

Virtual Festivals

Award Range: $1,000 – $5,000

Eligible Expenses:

  • Contracted Artistic Services and Artist Fees: includes guest artist contractual fees including travel, lodging, and per diem expenses.
  • Production Expenses: includes insurance, sound, lighting, and equipment rental and operation for the artistic project only.
  • Space Rental: includes stage, space, or venue rental for the artistic project only.
  • Marketing/Promotion: includes contracted graphic design services the purchase of advertising space and creation of digital and printed promotional materials for the entire event.
  • Accessibility Services: includes closed captioning, interpretation, and translation services, visual enhancements, and listening guides.
  • Public Health and Safety Compliance: includes personal protective equipment, cleaning and sanitation services, and equipment/structuring to support distancing.
  • Digital Operations: includes fees related to video live-streaming services, access to webinar and conferencing platforms, closed captioning, translation and interpretation services, and digital ticketing/event management systems.

When you’re ready, click on “Apply Now” below. This will take you to the Submittable platform. You do not have to complete the application in one session; Submittable allows you to save a draft of your application and complete/submit it later.

The application period for FY2023 Festival Grants is now closed.

Please review the FY2023 Festival Grant Guidelines thoroughly before beginning your application.

Primary Staff Contact

Brad DeBiase
Programs and Grants Coordinator
Phone: (602) 771-6534
Email: [email protected]

Technical Support

Email: [email protected]
Phone: (855) 467-8264, ext. 2
Web: help.submittable.com

To help organizations prepare their best application, Arts Commission staff will present an online information session.

A recording of the session will be posted here on Monday, February 28.

Thursday, February 24
3:00 pm – 4:00 pm

CLOSED

Recorded Info Session

Originally presented on February 24, 2022, this information session offers viewers an overview of the Festival Grant program, including eligibility requirements, application questions, and review criteria.

Jul
7
Thu
Deadline: Research and Development Grant
Jul 7 @ 11:59 am – 11:59 am

Update, May 21, 2022

The links to the grant guidelines on this page have been fixed. Previously, they linked to last year’s guidelines. If you downloaded guidelines prior to May 21, please disregard the old version and download the current version. We apologize for the confusion.

Research & Development (R&D) Grants provide funding support to Arizona artists as they work to advance their artistic practice, expand their creative horizons, and deepen the impact of their work.

Who’s it For?

Artists working in any discipline who live and work in Arizona. Whether you’re just getting started or you have already experienced many career successes, the R&D Grant is available to help you take your artistic practice to the next level, including:

  • exploration of new techniques
  • experimentation with new materials or technologies
  • creation of new work
  • development of new strategies for engaging your community of practice

Award Amount

Applicants may request a minimum of $3,000 and a maximum of $5,000.

Up to 20 grants will be awarded this year.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • Stipend to grantee
  • Stipends to collaborators
  • Materials
  • Travel costs

  • Technology
  • Equipment
  • Space rental
  • Marketing costs

  • Production costs
  • Documentation
  • Rehearsal time
  • Registration fees

The funding period is January 2023 – January 2024. Proposed activities may be underway prior to the time of application but must be completed by January 31, 2024.

The R&D Grant application process is split into two stages so applicants don’t spend a lot of time doing unnecessary work. After your Stage 1 application materials are reviewed by a panel of independent arts professionals, applications determined to be most competitive according to evaluation criteria will move on to Stage 2.


Application: Stage 1

Proposal Narrative & Work Samples

Due 11:59 pm, July 7, 2022

Notification of Stage 2 Advancement

September 13, 2022

Application: Stage 2

Process Map, Experience List, & Expense List

Due 11:59 PM, October 13, 2022


Panel Review

November 18, 2022

Grants Awarded

December 15, 2022

Funds Delivered

No later than
April 7, 2023

Stage 1

Narrative Proposal Details

You can type up your proposal narrative (1200 words),

or

You can upload it in a video or audio recording (8 minutes in length).

  1. Describe the work you propose to do with the grant funds.
  2. What are your specific proposed activities?
  3. Tell us about your community of practice as it relates to (or is specific for) your proposed activities.
  4. How will the work you propose to do reflect, impact, or otherwise respond to your community of practice?
  5. How does this proposal relate to the work you currently do?
  6. How would receiving this grant deepen your overall artistic practice? If you have collaborators, who are they and how do they contribute to your proposed work? (Answer this question only if you are working with anyone else.)

Do not include URL links to external websites or video hosting platforms such as YouTube or Vimeo.

If you share your proposal narrative in a video or audio recording keep it simple and to the point. The recording should be just you, describing your proposal and answering the five questions listed above. Please do not include edits of your work samples or special effects. Production quality of this recording will not be considered in your review. Just make sure we can hear and understand you and keep editing and post-production embellishment to a minimum.


Work Samples

Submit work samples you’ve completed in the last 5 years. From the list to the right, please choose the most appropriate artistic work sample format to represent your discipline:

Artist Work Samples

  • 5 minutes of recorded audio
  • 5 minutes of recorded video
  • 10 images
  • 5 pages of double-spaced text
  • Combination of materials listed above. Please edit accordingly for no more than a total of 5 minutes of reviewing time (2 images=1 minute. 1 page = 1 minute.)

If you have collaborators you may include one work sample per person, for up to 3 collaborators:

Collaborator Work Samples

  • 1 minute of recorded audio
  • 1 minute of recorded video
  • 2 images
  • 1 page of double-spaced text or 1-2 poems
  • Combination of materials listed above: Please edit accordingly for no more than a total of 1 minute of reviewing time (2 images=1 minute. 1 page = 1 minute.)

Remember to test your work samples as you upload them. Please do not submit promotional materials, exhibition posters, event program, or published reviews as work samples. Do not include URL links to external websites or video hosting platforms.


Work Sample Descriptions

Provide a brief description explaining how the submitted work sample(s) relate to your proposal. Why did you choose them?

Include the following for each work sample:

  • Artist’s name
  • Title of the work
  • Date completed/premiered

If applicable:

  • Location/site of exhibition or presentation
  • Dimensions and medium of the work

Here’s what panelists will be thinking about as they review Stage 1 application materials:

Potential Impact to Artist
Does the application describe the potential impact to your personal craft and/or body of work in the narrative proposal details submitted?

Potential Impact to Artist’s Community of Practice
Did you clearly define your community of practice? Does the application describe how the proposed work will impact, reflect, or respond to your artistic discipline, audience, field of study, place-based community, or broader community?

Artistic Strength
Do the work samples you share reflect your distinct vision and originality? Does your work sample description convey a clear understanding of your craft—the techniques you use and the intention behind them—and commitment to artistic achievement?

When you’re ready to apply, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit the application materials described above.

Stage 1 application materials must be submitted by 11:59 pm, Thursday, July 7, 2022.

APPLY NOW

Applicants will be notified whether or not their application will advance to Stage 2 no later than September 13, 2022.

Stage 2

All Stage 1 applications will be reviewed by a panel of independent arts professionals from communities throughout the state. Applicants whose applications are determined to be most competitive according to evaluation criteria will be invited to submit additional materials and move on to Stage 2 of the application process.

Applicants who advance to Stage 2 of review will be invited to submit additional information including a process map, an experience list, and an expense list. Panelists will review the application as a whole and convene for a public panel meeting to make final funding recommendations.

Process Map

Map the course of your creative process for this proposal by identifying 3 to 5 specific steps you will take during the funding period. These steps may include research, travel, activities or events, achievements, or anything else you will use to organize and track your artistic process and progress.

You will be asked to upload a 1-page Process Map (.jpg or .pdf) describing the specific steps you will take to complete your proposed work. You can provide a numbered list of steps, a timeline (with or without specific activity dates), a flow chart, drawing, sketch, other visual, or simply a written narrative.


Experience List

Provide 3 to 5 personal, professional, and/or community-based experiences you have engaged in within the past 5 years that are relevant to your proposal. You may include 1-2 experiences that took place more than 5 years ago so long as they are especially relevant to your current proposal.

Briefly describe how each experience has prepared you for the work you propose to undertake.

Collaborator’s Experience List (if applicable)

Provide 1 to 3 personal, professional, and/or community-based experiences that each of your collaborators engaged in the past 5 years.

Briefly describe how each experience is relevant to your proposal and has prepared your collaborators for the work you propose to undertake.

Please do not simply include a list of highlights or accomplishments from your CV or resume. Instead, include experiences that clearly demonstrate that you have the knowledge and skill set necessary to complete the activities you’ve proposed in your application.


Expenses List

List total eligible expenses (artist stipends, including your own artist stipend, materials, travel costs, equipment, space rental, production costs, documentation, marketing, rehearsal time, childcare, etc.) related to your proposal.

Please include expenses even if you are not seeking funding for them and tell us about any additional income in the Budget Narrative section below.


Grant Amount Requested

Indicate the grant amount you are requesting, between $3,000 and $5,000.


Budget Narrative

Describe anything in the expenses list that would benefit from additional clarification. For example, if your expenses exceed $5,000, please tell us how you will fund the rest of your proposed activities.

As you develop your application materials for Stage 2, consider that the panelists will be thinking about Stage 1 Application Materials and Evaluation Criteria in addition to the following:

Feasibility
Does the application demonstrate substantial evidence that the proposal will be realized within the funding period? Does the application include a reasonable expenses list for the scope and scale of your proposed activities? Do the process map and experience list provide evidence of your ability and capacity to realize your proposal? Are the experiences you describe relevant to the work you propose? Does the process map present a clear path to your goals?

Integrity of Proposal
Viewed as a whole, does your application demonstrate the integrity with which you approach your artistic practice and the community of practice you defined? Do your application materials demonstrate a commitment to high ethical standards and equitable professional practices in regard to proposed actions, values, methods, and goals?

Stage 2 application materials must be submitted by 11:59 pm, Wednesday, October 13, 2022.

Applicants must be individuals and may submit only one application per year. Organizations are not eligible to apply. At the time an application is submitted, and the grant is awarded, an applicant must be:

  • 18 years of age or older;
  • not enrolled for more than three credit hours at a college or university;
  • and a resident of Arizona.

Recipients of the R&D Grant must wait 4 years to reapply and may receive a maximum of four (4) awards in their lifetime. This also applies to recipients of the previously-named Artist Research and Development Grant and previously-offered Artist Project Grant. Applicants who failed to submit a Final Report for a previous award are not eligible to apply.

This program does not fund the following:

  • Support for activities, or projects which would otherwise be eligible for another Arts Commission grant, such as: Career Advancement Grant; Lifelong Arts Engagement Grant.
  • Teaching artist residencies.
  • Documentation of existing arts projects.
  • Costs related to activities for which the applicant is employed or contracted.
  • Costs related to academic research or formal study toward an academic or professional degree.
  • Expenses incurred in the presentation of final work, such as self-publishing, promotion, catalogs published by the artist(s), exhibition expenses, and self-presenting. Such expenses may be one component of the proposal but cannot be the sole purpose of the requested funds.
  • Fundraising projects
  • Food and beverages for any purpose.
  • Scholarships, awards, and competitions.
  • Grant administration, overhead, or processing fees taken by an umbrella/parent organization.

This list is not comprehensive.

Kesha Bruce
Artist Programs Manager
Phone: (602) 771-6530
Email: [email protected]

Submittable Technical Support
(855) 467-8264, ext. 2
[email protected]
help.submittable.com

Leading up to the application due date, the Arizona Commission on the Arts will present webinar-style information sessions and workshops to help prospective applicants in preparing competitive applications.

Recordings of each session will be posted here the day after they occur.

Online Information Session

This information session was presented online on Thursday, June 3, 2021 and provides an overview of the Research & Development Grant application, eligibility requirements, and review process.

Download the presentation slides

Grantwriting 101

Over the course of three sessions, previous R&D Grantees will share tips, tricks, and insights on crafting your best application.

Session 1: Proposal Narrative

Attendees will learn insider tips on crafting a compelling narrative that communicates who you are, what you do, and why it matters.

This session was presented on Thursday, June 10, 2020.

Session 2: Communities of Practice

Attendees will learn how to identify your communities of practice, tips for describing your community of practice in the R&D Grant application, and how thinking about your contributions to a community of practice can lead to more authentic and ethical engagement.

This session was presented on Thursday, June 17, 2020.

Session 3: Work Samples

Attendees will learn how to choose work samples that reflect your distinct vision; the best ways to convey the techniques you use and the intention behind them; and tips for putting your best foot forward and avoiding common mistakes.

This session was presented on Thursday, June 24, 2021.

Sep
15
Thu
Deadline: Lifelong Arts Engagement Grant
Sep 15 @ 11:59 pm – 11:59 pm

Lifelong Arts Engagement Grants support projects that foster meaningful arts learning experiences in community settings for adult learners of any age. Projects can include, but are not limited to, using creative expression to improve quality of life for older adults (Creative Aging), intergenerational projects, and/or providing sequential hands-on learning in, through, or about the arts for adult learners.

Who’s it For?

Arizona nonprofit organizations with tax-exempt status or units of government working with adult learners of any age and/or intergenerational programing. Unincorporated organizations who are otherwise eligible may apply with a nonprofit fiscal sponsor.

Application Cycles

Cycle A

Application Due Date

April 7, 2022

Grant review panels convened

May 2022 (dates and times TBA)

Grantees notified

July 1, 2022

Funding Period

July 1, 2022 – June 30, 2023

Cycle B

Application Due Date

September 15, 2022

Grant review panels convened

November 2022 (dates and times TBA)

Grantees notified

December 12, 2022

Funding Period

January 1, 2023 – June 30, 2023

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

Award Amount

Organizations can request $5,000 to $7,500.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • artist, consultant, and other fees
  • administrative costs related to the project
  • materials or supplies
  • in-state travel costs
  • technology
  • documentation
  • evaluation

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials. Please note that late or incomplete applications will be ineligible for review or funding.

APPLY NOW


Organization Information

Organization/School information collected in this section of the application is used solely for internal and reporting purposes and will not be considered during the application review.

  • Organization Name
  • Organization Mission Statement
  • Secondary Point of Contact
  • Authorizing Official
  • IRS Letter of Determination (if applicable).
  • Fiscal Sponsor Letter of Agreement (if applicable).

Project Information

  • Project Title (10 word limit)
  • Project Summary (75 word limit)
    • Provide a brief snapshot of your project.
  • Proposed Start and End Date of Project
  • Partner Organizations (if applicable)
    • Please list any organizations that are collaborating on this project.

Narrative

Project Overview (400 word limit, 4 minute audio/video limit)

Provide a detailed description of your proposed arts learning project. Focus on the who, what, where, and when of your proposed project. What learning outcomes do you hope the project will achieve? If this is an ongoing project, describe how the project will build and shift based on previously conducted work.

  • If proposing therapeutic outcomes, explain any strategies that will be incorporated to ensure the arts learning activities are appropriate for the community of learners. (200 word limit, 2 minute video/audio limit)

Community of Learners (300 word limit, 3 minute video/audio limit)

What specific population(s) of learners are central to this project? Describe their assets and what they bring to the project.

  • If your project requires a process of selection (i.e., an audition or application) and or a cost to participate, how are you ensuring all learners are able to participate? Describe how the project will be accessible and open to all interested. (200 word limit, 2 minute video/audio limit)

Integrity of Project (300 word limit, 3 minute audio/video limit)

How will the work you propose reflect or respond to this community of learners? How is the project dealing with questions of culture, relevance, bias, and power dynamics?

Organization (300 word limit, 3 minute video/audio limit)

Describe the mission of your organization and its connection to arts learning based work. Who on your team, including teaching artists and/or partners, will lead this work? Describe their assets and what they bring to the project. Why are they a strong fit for the project?

  • If proposing therapeutic outcomes, explain the qualifications of the teaching artist and/or the service provider(s). (200 word limit, 2 minute video/audio limit)

Project Setting (150 word limit, 2 minute video/audio limit)

Where is the work taking place? Describe how this location is accessible to the community of learners and why it is important to the proposed project.

Project Timeline Table

Use the table provided to create a detailed timeline for the activities that will occur within the proposed start and end date of the project. Activities can include: planning the project, proposed project activities, and any evaluation or assessment. Convey a sense of the arc of the project from beginning, through the middle, to the end.

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). However, if your full project timeline starts before or ends after the funding period, please articulate the full timeline here. 

Project Timeline Narrative (200 word limit, 2 minute video/audio limit)

The Project Timeline Narrative should correspond with and provide context for the Project Timeline Table.  Be as specific as possible about how often and how long activities will be; along with the proposed dates they will take place. Explain how your timeline will provide enough time to foster learning amongst the community participating. This is your opportunity to communicate your project timeline to the panel, as if you were describing it to the community of learners involved.

Evaluation (200 word limit, 2 minute audio/video limit)

State three major objectives and outcomes for this project. What method(s) will you use to evaluate how well the project achieved these objectives? If you have completed a similar project in the past, please share the evaluation results.


Project Budget

Grant Amount Requested

Enter the grant amount you are requesting for this project. Organizations can request $5,000 to $7,500.

Project Expenses Table

List all expenses related to the project in the first column. Provide a short explanation of the expense in the second column. Note what type of funding will cover the expense (LAE Grant, Other Grant Funds, Tax Credit, Cash, In-Kind, etc.) in the third column. Please list only expenses related to your project. A full organizational budget is not needed.

Please only include project expenses which occur within the funding period (July 1, 2022- June 30, 2023). Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). You will have an opportunity to explain any expenses that occur before or after the funding period in the following Project Expenses Narrative.

Additionally, please thoroughly review the funding restrictions listed on page 6 of the guidelines.

Project Expenses Narrative (200 word limit, 2 minute video/audio limit)

The Project Expenses Narrative should align with the Project Expenses Table. Be as specific as possible about the eligible expenses the Lifelong Arts Engagement grant would cover, and the project’s various fees and costs. If your total project expenses exceed the grant amount requested, explain the additional funding sources you noted in the third column of the table. If your project starts before and/or ends after the funding period, explain how those expenses will be covered. This is your opportunity to bring your project’s expenses to life, as if you were explaining them to the grant review panel.

Primary Staff Contact

Elisa Radcliffe
Arts Learning Manager
Phone: (602) 771-6528
Email: [email protected]

Technical Support

For questions regarding the Submittable online sub- mission platform:

Email: [email protected]
Phone: (855) 467-8264, ext. 2
Web: help.submittable.com

Applicant Resources

The following videos walk applicants through the key components of the applications for both Lifelong Arts Engagement Grants and Youth Arts Engagement Grants.

Applicant Guide: Narrative

Applicant Guide: Project Timeline

Applicant Guide: Project Budget

Applicant Guide: Review Process and Evaluation Criteria

Deadline: Youth Arts Engagement Grant
Sep 15 @ 11:59 pm – 11:59 pm

Youth Arts Engagement Grants support projects focused on young people ages 24 and under that occur outside of traditional school hours (before/after school and/or during school holidays/breaks) and are rooted in arts learning practices: sequential hands-on learning through the arts. Projects should provide creative expression in safe and nurturing environments, honor youth voices, narratives and perspectives, and utilize the assets of the community being served.

Who’s it for?

Arizona nonprofit organizations with tax-exempt status, schools/districts, or units of government who serve youth 24 and under outside of traditional school hours. This may include projects taking place in arts venues, community centers, school sites, and other youth-oriented settings. Unincorporated organizations who are otherwise eligible, may apply with a nonprofit fiscal sponsor.

Application Cycles

Cycle A

Application Due Date

April 7, 2022

Grant review panels convened

May 2022 (dates and times TBA)

Grantees notified

July 1, 2022

Funding Period

July 1, 2022 – June 30, 2023

Cycle B

Application Due Date

September 15, 2022

Grant review panels convened

November 2022 (dates and times TBA)

Grantees notified

December 12, 2022

Funding Period

January 1, 2023 – June 30, 2023

Award Amount

Organizations can request $5,000 to $7,500.

Eligible Expenses

Grant funds may be used for any of the following (this list is not comprehensive):

  • artist, consultant, and other fees
  • administrative costs related to the project
  • materials or supplies
  • in-state travel costs
  • technology
  • documentation
  • evaluation

Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.

When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials. Please note that late or incomplete applications will be ineligible for review or funding.

APPLY NOW


Organization/School Information

Organization/School Information collected in this section of the application is used solely for internal and reporting purposes and will not be considered during the application review.

  • Organization/School Name
  • Organization/School Mission Statement
  • County
  • Secondary Point of Contact
  • Authorizing Official
  • IRS Letter of Determination (if applicable).
  • Fiscal Sponsor Letter of Agreement (if applicable).
  • Demographic make-up of organization staff and board

Project Information

  • Project Title (10 word limit)
  • Project Summary (75 word limit)
  • Proposed Start and End Date of  Project

Project Overview (400 word limit, 4 minute video/audio limit)

Provide a detailed description of your proposed arts learning project. Focus on the who, what, where, and when of your proposed project. What learning outcomes do you hope the project will achieve? If this is an ongoing project, describe how the project will build and shift based on conducted work.

  • If proposing therapeutic outcomes, explain any strategies that will be incorporated to ensure the arts learning activities are appropriate for the community of learners. (200 word limit, 2 minute video/audio limit)

Community of Learners (300 word limit, 3 minute video/audio limit)

What specific population(s) of learners are central to this project? Describe their assets and what they bring to the project.

  • If your project requires a process of selection (i.e., an audition or application) and/or a cost to participate, how are you ensuring all learners are able to participate? Describe how the project will be accessible and open to all interested. (200 word limit, 2 minute video/audio limit)

Integrity of Project (300 word limit, 3 minute video/audio limit)

How will the work you propose reflect or respond to this community of learners? How is the project dealing with questions of culture, relevance, bias, and power dynamics?

School/Organization (300 word limit, 3 minute video/audio limit)

Describe the mission of your school or organization and its connection to arts learning based work. Who on your team, including teaching artists and/or partners, will lead this work? Describe their assets and what they bring to the project. Why are they a strong fit for the project?

  • If proposing therapeutic outcomes, explain the qualifications of the teaching artist and/or the service provider(s). (200 word limit, 2 minute video/audio limit)

Project Setting (150 word limit, 2 minute video/audio limit)

Where is the work taking place? Describe how this location is accessible to the community of learners and why it is important to the proposed project.

Project Timeline Table

Use the table provided to create a detailed timeline for the activities that will occur within the proposed start and end date of the project. Activities can include: planning the project, proposed project activities, and any evaluation or assessment. Convey a sense of the arc of the project from beginning, through the middle, to the end. Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). However, if your full project timeline starts before or ends after the funding period, please articulate the full timeline here.

Project Timeline Narrative (200 word limit, 2 minute video/audio limit)

The Project Timeline Narrative should correspond with and provide context for the Project Timeline Table.  Be as specific as possible about how often and how long activities will be; along with the proposed dates they will take place. Explain how your timeline will provide enough time to foster learning amongst the community participating. This is your opportunity to communicate your project timeline to the panel, as if you were describing it to the community of learners involved.

Evaluation (200 word limit, 2 minute video/audio limit)

State three major objectives and outcomes for this project. What method(s) will you use to evaluate how well the project achieved these objectives? If you have completed a similar project in the past, please share the evaluation results.


Project Budget

Grant Amount Requested

Enter the grant amount you are requesting for this project. Schools/organizations can request $5,000 to $7,500.

Project Expenses Table

List all expenses related to the project in the first column. Provide a short explanation of the expense in the second column. Note what type of funding will cover the expense (YAE Grant, Other Grant Funds, Tax Credit, Cash, In-Kind, etc.) in the third column. Please list only expenses related to your project. A full organizational budget is not needed.

Please only include project expenses which occur within the funding period (July 1, 2022- June 30, 2023). Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). You will have an opportunity to explain any expenses that occur before or after the funding period in the following Project Expenses Narrative.

Additionally, please thoroughly review the funding restrictions listed on page 6 of these guidelines.

Project Expenses Narrative (200 word limit, 2 minute video/audio limit)

The Project Expenses Narrative should align with the Project Expenses Table. Be as specific as possible about the eligible expenses the Youth Arts Engagement grant would cover, and the project’s various fees and costs. If your total project expenses exceed the grant amount requested, explain the additional funding sources you noted in the third column of the table. If your project starts before and/or ends after the funding period, explain how those expenses will be covered. This is your opportunity to bring your project’s expenses to life, as if you were explaining them to the grant review panel.

Primary Staff Contact

Anastasia Freyermuth
Evaluation and Learning Manager
Phone: (602) 771-6529
Email: [email protected]

Technical Support

For questions regarding the Submittable online sub- mission platform:

Email: [email protected]
Phone: (855) 467-8264, ext. 2
Web: help.submittable.com

Applicant Resources

The following videos walk applicants through the key components of the applications for both Lifelong Arts Engagement Grants and Youth Arts Engagement Grants.

Applicant Guide: Narrative

Applicant Guide: Project Timeline

Applicant Guide: Project Budget

Applicant Guide: Review Process and Evaluation Criteria