JOB DESCRIPTION: Arts Administrative Assistant
Overall Responsibilities: Administrative Assistant is responsible for the administrative functions necessary for the day-to-day operations that support Safos Dance Theatre’s project Stories from Home, including: working directly with the Stories from Home team (Artistic Director, Tour Coordinator, and Interns), functioning as the communications hub; managing and administering contracts; assisting with grant proposals, and coordinating schedules and travel. Grant writing experience preferred. Flexible schedule: remote/telecommute, part-time. Position reports to Yvonne Montoya.
Areas of administrator responsibility include:
Research, coordinate, and book all travel based on contract arrangements with host and pursue reimbursements with reports as necessary.
Communications & PR:
Manage Stories from Home website updates. Experience with Wix preferred. Provide headshots and other PR material for presenters as requested. Liaise with interviewers for fact-checking needs.
Inquiries & Contracts:
Process MOUs. Assist with scheduling and booking matters and contracts.
Work with project budgets: create invoices; collect receipts & submit to host/presenter for reimbursement; track payments; make bank deposits; coordinate payment of bills, coordinate payment to contractors and vendors.
Grant Writing: Assist with grant proposals and reports in collaboration with the team.
Office and I.T.:
Primary contact for ongoing running of all mechanics and technology.
Keep the Google Calendar up-to-date in conjunction with the Artistic Director, dancers, and designers. Work with the Stories from Home team to ensure accuracy of all travel plans.
Terms of Employment:
5-10 hours/week, wage range $15-18/hr. Position will be paid monthly (end-of-month); wages calculated hourly; paid as an independent contractor. Contract dates June – December 2021 with possibility of renewal.
No benefits are available with this position.
How to Apply:
Send a cover letter, resume or CV, and the names, titles, and contact information for no fewer than 3 professional references to [email protected].
Applications will be accepted through Tuesday May 11, 2021.
Organization/Company: Safos Dance Theatre Website: Location: Remote Deadline: May 11, 2021 How to Apply: Send a cover letter, resume or CV, and the names, titles, and contact information for no fewer than 3 professional references to [email protected]