Posted

Time:Organizational Programs Manager (Grade 19)
Agency:Arizona Commission on the Arts, an agency of the State of Arizona
Location:Phoenix, Arizona
Salary:$50,000 + the State of Arizona’s comprehensive benefits package
Total Openings/Type:1/full-time, 40 hours per week
Apply by:Thursday, November 21, 2019

Agency Overview

One of 56 state and jurisdictional arts agencies across the United States, the Arizona Commission on the Arts is a 53-year-old agency of the State of Arizona dedicated to the creative and professional development of Arizona’s arts and culture sector. The Arts Commission is staffed by a small team of professionals, each grounded in arts-based practice, and governed by a fifteen-member board, appointed by the Governor of Arizona.

Position Overview

The Arizona Commission on the Arts provides a wealth of programs supporting the work of arts and culture organizations across Arizona. The Organizational Programs Manager provides thought leadership, conceptual and managerial oversight related to these programs.

Specific programs, services, grants, partnerships and initiatives under the purview of the Organizational Programs Manager include but are not limited to: organizational professional development programming, project management for organizational initiatives, organizational grant programs, and engagement with national, state, regional and community-level arts networks.

In alignment with the Arts Commission’s mission and across the position’s areas of responsibility, the Organizational Programs Manager is expected to recognize and respond to the many ways people organize to create and share arts and culture, inclusive of but not limited to nonprofit structures; prioritize ethical engagement and active dialogue with an array of community representatives to inform practices, standards, goals, and policies; and persistently drive toward increased transparency and a more equitable distribution of resources.

This position reports to the agency’s Deputy Director.

Note for current year: In FY2020, the Organizational Programs Manager will manage a stakeholder engagement process as phase one of a comprehensive update to the Arts Commission’s organizational grant programs, driven by changes in the statewide applicant pool and in alignment with the NextAZ Plan. In this year, a majority of existing or in-development services and initiatives will support or supplement this significant agency goal, and most existing organizational grant program panels will be placed on hiatus, with time typically spent in applicant coaching, panel construction, and application review reallocated to community dialogue, information gathering, research, synthesis, and the development of program recommendations. Percentage distributions listed below are more in alignment with a typical year.

Instructions – How to Apply

Interested candidates can review the requirements and position responsibilities below. Applications must be submitted via https://azstatejobs.azdoa.gov/. This position’s Job ID is 51428.

Complete applications include: A) a cover letter not to exceed 2 pages, B) a resume or curriculum vitae, and C) names, titles and contact information for no fewer than 3 professional references. Items A, B and C should be combined and submitted as one PDF. Please include your last name in the PDF file name.

Applications will be accepted through Thursday, November 21, 2019. Not all applicants will receive a response.

The Arizona Commission on the Arts is an EOE/ADA Reasonable Accommodation Employer. During all phases of the selection process, applicants may request a reasonable accommodation, such as a sign language interpreter or an alternate format, by contacting [email protected] or 602-771-6502.

Candidate Qualifications

  • The following (or any combination of experience/education that has resulted in comparable knowledge, skills, abilities):
    • Three or more years of professional experience within a nonprofit organization, government agency, tribal entity, grantmaking institution, educational institution, or other arts and culture sector entity.
    • A Bachelor’s degree in a specific arts discipline, arts administration, social sciences, cultural studies, nonprofit administration, education, liberal arts, or related discipline.
  • Desired qualifications: Willing to travel on occasion. Background or current practice in a creative discipline a plus. Bilingual (English/Spanish) a plus.

The ideal candidate is a creative, energetic individual who values the agency’s mission and authentic resident and community engagement. The ideal candidate also has experience working alongside arts workers and community representatives to plan and implement multipart projects, and possesses strong leadership skills, the ability to engage others in productive collaboration, and an interest in ongoing learning.

Primary Responsibilities and Estimated Percentage of Time Spent

Overall this position:

  • Collaborates with agency leadership to establish an organizational programs agenda, encompassing programs and services, grantmaking, partnerships and strategic initiatives.
  • Develops and implements community-engaged processes to inform related practices, standards, goals, and policies.
  • Collaborates with team members to identify and work to undo inequities in agency practices and distribution of resources.
  • Provides thought partnership around emergent practices in organization-focused services and investments, maintaining knowledge of trends, external resources, and opportunities.
  • Utilize dialogue, feedback, and other data to analyze processes and procedures, develop and implement methods for improvement.

40% │ Program Development and Field Support

  • Curate, develop, and manage/implement meaningful, equitable, and accessible organizational programs, services, events, and resources supporting:
    • Professional development and opportunities for arts and culture administrators, organizational boards, and other relevant stakeholders.
    • Arts and cultural activities in rural and remote areas of the state, as well as those led by and serving communities of color.
    • Diverse professional, avocational, and emerging organizations of myriad sizes, structures, artforms and practices.
    • The Arts Commission’s mission, goals, and statewide service area.
  • Collaborate with agency leadership to identify, manage, and foster inter-agency, local, state, national, and transborder partnerships supporting equitable, strategic, productive organizational opportunities.
  • Oversee development and implementation of organizational special initiatives, including targeted and large-scale programming initiatives, funding programs, conferences, and public events.
  • Cultivate relationships with and support existing arts and culture organization networks, and where none exist but demonstrable needs persist, initiate/activate networks and partnerships promoting resource-sharing and skills-development.
  • Counsel, consult with, and provide technical assistance to arts and culture administrators, organizational boards, local arts agencies, and other relevant stakeholders.

40% │ Grantmaking

  • Curate, develop, and manage/implement innovative and integrated organizational grant programs promoting equitable, strategic, productive investment.
  • Oversee construction and delivery of clear, accurate, and accessible guidelines, instructions, and other materials for use by applicants, recipients, and review panelists.
  • Develop systems, workshops, and procedures to ensure delivery of responsive, high-quality counsel and technical assistance.
  • Develop and implement logical, efficient grant timelines to encourage staff, stakeholder, and participant success, and to allow procedural and reporting deadlines to be consistently met.
  • Coordinate and facilitate application review processes, including construction of panels and panelist engagement and training, employing best practices related to equity in the panel process.
  • Manage the delivery and timely receipt of grantee and panelist materials; monitor receipt against established deadlines.
  • Analyze regulations and laws applicable to organizational funding and support.

15% │ Administration and Supervision

  • Maintain active dialogue with agency communications team to ensure effective promotion and communication related to organizational programs and services, grantmaking, partnerships and initiatives.
  • Contribute to processes leading to timely and successful completion of periodic reports to authorizers.
  • Contribute to appropriate evaluation and assessment systems and procedures to ensure persistent improvements and increased efficiency.
  • Develop forms and systems for use in organizational programs and services.
  • Develop and monitor budgets in association with Director of Fiscal Operations and Deputy Director.
  • Supervise a Programs and Grants Coordinator, as well as contractors and interns working in support of organizational programs and services, grantmaking, partnerships and strategic initiatives.

05% │ Other Duties

  • Correspond with constituents and develop sufficient knowledge of agency programs, procedures, and policy in order to respond accurately and comprehensively to requests for information.
  • Provide backup to programs and operations as needed in a small agency.
  • Perform other duties as assigned by supervisor.

Ideal Candidate’s Knowledge, Skills, and Abilities

Knowledge:

  • Practices and approaches related to equitable, asset-based public service;
  • Practices and approaches related to (and differences between) diversity, equity, inclusion, and access in arts-based service and engagement;
  • Principles, practices, and techniques related to engagement strategies, intercultural communication, collaborative decision-making, consensus building, and facilitation;
  • Arts and cultural disciplines, policy, history, and trends;
  • Operational structure of the nonprofit sector, nonprofit arts organizations, and other public services;
  • Grantmaking and grant writing principles, methods, and techniques;

Skills:

  • Exemplary organizational skills and the ability to prioritize concurrent projects with multiple stakeholders;
  • Exemplary listening, interpersonal communications and creative problem-solving skills;
  • Strong skill/ability to manage, organize and properly document information;
  • Strong skill/ability related to program/project/event management;
  • Strong skill/ability with standard office products and diverse online systems;

Ability to:

  • Build effective relationships with individuals, groups, and communities of diverse backgrounds, perspectives, and cultures;
  • Learn about and navigate operational structures of local, state, tribal, and federal government;
  • Manage competing priority tasks with efficiency and good judgment;
  • Manage collaborative teams with respect and encouragement;
  • Know when to ask for help, advice, and support.

Details

Organization/Company: Arizona Commission on the Arts
Website: https://azarts.gov/
Location: Phoenix, AZ
Deadline: November 21, 2019
How to Apply: Applications must be submitted via https://azstatejobs.azdoa.gov/. This position’s Job ID is 51428.