Act One makes the arts accessible to more than 550,000 Arizona children and families each year through its field trip program for K-12 students attending Title 1 schools and the Act One Culture Pass available at libraries. Programs run primarily in Phoenix and Tucson metro areas. The Arts Education Director will assist in the development of new educational programs that are in sync with the Act One Mission. In conjunction with the Act One ED, this position will assist in the administration of existing Act One programs. This is a full-time position and reports to the Act One Board of Directors. This person is the primary contact for schools, transportation companies, and arts and cultural partners to facilitate Act One’s field trip and education programs.
Due to COVID and its implications on scheduling field trips in 2020-2021, the Arts Education Director will be responsible for implementing digital and virtual initiatives outlined in the new strategic plan.
Initial Responsibilities: Working with an outside vendor, and outside consultant and the staff of Act One to coordinate the development of a virtual reality program that can be implemented in Arizona’s Title One schools.
• Develop a project scope that can be used to obtain bids
• Obtain multiple bids
• Assist the board and ED in the analysis of the bids
• Survey teachers as to desired content
• Organize teacher advisory group
• Work with HIDA staff
• Work with selected vendor on the development of initial VR program and content utilizing teacher, HIDA, staff and board input
• Work with selected teachers and schools on beta testing the VR program
• Implement any needed refinements, fixes or improvements to the program
• Create the awareness of the availability of Act One’s VR program in Arizona’s Title One schools
• Scheduling of VR use in schools
• Training of additional staff and volunteers to monitor Act One’s VR program in the classroom
• With chosen outside vendors, develop additional VR content
• Create content and curriculum for new programs; and collecting and sharing digital and virtual offerings from arts partners.
• Liaison with Arts Education Committee. Work with a team of advisory stakeholders to provide valuable input and feedback on programs.
• Create evaluation tools to assess programs and services. Work with Arts Education Committee and education partners to create qualitative and quantitative evaluation of programs.
Shared Responsibilities with Staff on Act One Programs
• Schedule field trips and other educational programming with schools. Process incoming requests from schools and execute service agreements by obtaining appropriate authorizations and signatures. Generate invoices for field trip participation.
• Utilizing Salesforce (cloud-based software), manage all field trip requests including inputting data, scheduling, confirming, invoicing, reporting, communicating, etc.
• Communicate consistently with point-of-contact (teacher) details for upcoming field trip and/or educational experience to ensure success including coordination details, teaching guides, surveys and reminders.
• Communicate consistently with arts partners, collecting all educational and field trip offerings, including confirming data about schools, number of students, number of buses, arrival time and troubleshooting if necessary, to make it a positive experience etc.
• Track and manage payables and invoices in Salesforce for reconciliation from schools, bus companies and arts and cultural organizations. Review and process invoices from bus companies and PO#s from schools.
• Schedule transportation for field trips. Confirm district buses or schedule private buses for each field trip, ensuring information is accurate on invoices and are processed with accounting.
• Be accessible and/or attend field trips to troubleshoot any logistic challenges.
• Other duties as appropriate and time allows.
• Masters or Bachelor’s degree in arts, education, non-profit management or related field with prior experience developing curriculum for arts/educational facilities.
• Strong organizational skills, the ability to pay close attention to detail and the ability to juggle multiple tasks are necessary.
• Service-oriented approach is a high priority. Professional, helpful, accommodating and responsible attitude are necessary at all times.
• Strong project management skills; ability to meet deadlines while maintaining good relations with colleagues.
• Ability to quickly and effectively gather information via internet, database and other avenues.
• Ability to work both collaboratively and independently. Must demonstrate personal initiative and creative thinking to solve logistical challenges.
• Strong communications skills both verbally and in writing.
• Experience using Word, Outlook, Excel and CRMs. Experience with Salesforce a plus.
• Must have valid driver license, reliable transportation and willingness to travel throughout Phoenix and Tucson areas.