Artist Programs Coordinator


Title: Artist Programs Coordinator (Grade 17)
Agency: Arizona Commission on the Arts, an agency of the State of Arizona
Location: Phoenix, Arizona
Salary: $18.2693 per hour/$38,000 annual max + the State of Arizona’s comprehensive benefits package
Total Openings: 1/full-time, 35-40 hours per week (some total-hours-per-week flexibility is possible)
Funding Source: This is a grant-funded position; funding guaranteed for 2 years with potential for extension
Apply by: Applications will be accepted until the position is filled.

First review of applications will take place January 2, 2019.

Position Overview

The Arizona Commission on the Arts seeks a motivated and community-focused Artist Programs Coordinator. This position assists with the creative development and delivery of programs, grants, and initiatives serving culturally-specific artist communities, particularly those indigenous to the Southwest.

The ideal candidate is a creative, energetic individual who values the agency’s mission and authentic artist and community engagement. The ideal candidate also has experience working alongside artists, arts workers, and community leaders to plan and implement multipart projects, and possesses strong administrative skills, the ability to engage others in productive collaboration, and an interest in ongoing learning. This position reports to the agency’s Artist Programs Manager.

Candidate Requirements

  • The following (or any combination of experience/education that has resulted in comparable knowledge, skills, abilities):
  • One or more years of artist training and/or professional experience within a nonprofit organization, government agency, tribal entity, educational institution, or other arts and culture sector entity.
  • A Bachelor’s degree in a specific arts discipline, arts administration, social sciences, cultural studies, nonprofit administration, education, liberal arts, or related discipline.
  • Desired qualifications: Willing to travel on occasion. Bilingual (English/Spanish) a plus.

Primary Responsibilities and Estimated Percentage of Time Spent

50% │ Grantmaking:

  • Co-create and implement systems to engage artists and community members in grantmaking processes.
  • Coordinate operating procedures and application processes for artist-focused grants.
  • Counsel, consult with, and provide technical assistance to grant applicants, recipients, and panelists.
  • Coordinate and co-lead professional development training opportunities for artist grant applicants.
  • Assist in coordination of review process and panel proceedings.
  • Review and make recommendations for funding (for internally-reviewed grants programs).
  • Assist in the development of accessible grantee forms and tools for diverse constituencies.
  • Coordinate delivery and receipt of grantee materials; monitor receipt against established deadlines.
  • Conduct data collection; compile statistics and reports.
  • Monitor and facilitate associated archival and records retention systems.

40% │ Programs and Services:

  • Support the implementation of meaningful, accessible artist programs for diverse professional, amateur, and emerging artists working in myriad artistic disciplines, as well as programs and resources tailored to the unique needs of culturally-specific artist communities, particularly those indigenous to the Southwest.
  • Identify potential community partners and build lasting and reciprocal relationships.
  • Support, coordinate, and participate in community, inter-agency, local, state, national, transborder and international partnerships related to artist programs, initiatives, and grants.
  • Counsel, consult with, and provide technical assistance to diverse stakeholders.
  • Co-create and curate artist resources and tools for statewide use.
  • Participate in compilation and distribution of artist-focused communications efforts.
  • Recommend program standards, goals, and policies.
  • Assist in the analysis of existing program procedures and develop methods for improvement.

10% │ Other Duties:

  • Correspond with constituents and develop sufficient knowledge of agency programs, procedures, and policy in order to respond accurately and comprehensively to requests for information.
  • Provide backup to programs and operations as needed in a small agency.
  • Perform other duties as assigned by supervisor.

Ideal Candidate’s Skills, Knowledge, and Abilities


  • Exemplary organizational skills and the ability to prioritize and manage concurrent projects with multiple stakeholders;
  • Exemplary listening and creative problem-solving skills;
  • Exemplary verbal, written, and interpersonal communications skills;
  • Strong skill/ability to manage, organize, and properly document information;
  • Strong skill/ability related to project management;
  • Strong skill/ability with standard office functions and file systems;
  • Strong skill/ability with Microsoft Office products and diverse online systems;


  • Arts and cultural disciplines, policy, history, and trends;
  • Principles, practices, and techniques related to designing effective engagement strategies, intercultural communication, systems thinking, collaborative decision making, consensus building, and meeting facilitation that fosters an asset-based approach;
  • Community programming and service delivery principles, strategies, and trends;
  • Professional development standards and trends;
  • Best practices in program/meeting coordination and oversight;
  • History and mission of the Arizona Commission on the Arts.

Ability to:

  • Build relationships and assist culturally diverse artists and communities;
  • Manage competing priority tasks with efficiency and good judgment;
  • Participate meaningfully in collaborative projects/teams;
  • Provide useful, timely, and sensitive customer service to diverse constituencies and authorizers;
  • Manage information, processes, and systems with utmost precision and accuracy;
  • Develop procedures, analyze problems holistically, and design effective plans;
  • Show consideration for professional, avocational, formal and informal artforms and practices;
  • Show initiative;
  • Work independently and as a member of a team;
  • Solve problems creatively;
  • Prepare accurate and timely reports;
  • Manage multiple projects, follow timelines, and meet deadlines;
  • Know when to ask for help, advice, and support.

Instructions – How to Apply

Applications must be submitted via This position’s Job ID is 43295.

Complete applications include: A) a cover letter not to exceed 2 pages, B) a resume or curriculum vitae, and C) names, titles and contact information for no fewer than 3 professional references. Items A, B and C should be combined and submitted as one PDF. Please include your last name in the PDF file name.

Applications will be accepted until position is filled. First review of applications will be conducted on January 2, 2019. Not all applicants will receive a response.

All newly hired employees are subject to the E-Verify Employment Eligibility Verification Program. The Arizona Commission on the Arts is an Equal Employment Opportunity Agency.


Organization/Company: Arizona Commission on the Arts
Location: Phoenix, AZ
Deadline: Open until filled
How to Apply: Applications must be submitted via This position’s Job ID is 43295.