Youth Arts Engagement Grants support projects focused on young people ages 24 and under that occur outside of traditional school hours (before/after school and/or during school holidays/breaks) and are rooted in arts learning practices: sequential hands-on learning through the arts. Projects should provide creative expression in safe and nurturing environments, honor youth voices, narratives and perspectives, and utilize the assets of the community being served.
Who’s it for?
Arizona nonprofit organizations with tax-exempt status, schools/districts, or units of government who serve youth 24 and under outside of traditional school hours. This may include projects taking place in arts venues, community centers, school sites, and other youth-oriented settings. Unincorporated organizations who are otherwise eligible, may apply with a nonprofit fiscal sponsor.
Application Due Date
April 7, 2022
Grant review panels convened
May 2022 (dates and times TBA)
July 1, 2022
July 1, 2022 – June 30, 2023
Application Due Date
September 15, 2022
Grant review panels convened
November 2022 (dates and times TBA)
December 12, 2022
January 1, 2023 – June 30, 2023
Organizations can request $5,000 to $7,500.
Grant funds may be used for any of the following (this list is not comprehensive):
- artist, consultant, and other fees
- administrative costs related to the project
- materials or supplies
- in-state travel costs
Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). If your full project timeline starts before or ends after the funding period, you are still eligible to apply and should articulate the full timeline in your application, but should only request and use grant funds for project activities taking place within the funding period.
When you’re ready, click on the “Apply Now” button below. This will take you to a website called Submittable where you’ll submit your application materials. Please note that late or incomplete applications will be ineligible for review or funding.
Organization/School Information collected in this section of the application is used solely for internal and reporting purposes and will not be considered during the application review.
- Organization/School Name
- Organization/School Mission Statement
- Secondary Point of Contact
- Authorizing Official
- IRS Letter of Determination (if applicable).
- Fiscal Sponsor Letter of Agreement (if applicable).
- Demographic make-up of organization staff and board
- Project Title (10 word limit)
- Project Summary (75 word limit)
- Proposed Start and End Date of Project
Project Overview (400 word limit, 4 minute video/audio limit)
Provide a detailed description of your proposed arts learning project. Focus on the who, what, where, and when of your proposed project. What learning outcomes do you hope the project will achieve? If this is an ongoing project, describe how the project will build and shift based on conducted work.
- If proposing therapeutic outcomes, explain any strategies that will be incorporated to ensure the arts learning activities are appropriate for the community of learners. (200 word limit, 2 minute video/audio limit)
Community of Learners (300 word limit, 3 minute video/audio limit)
What specific population(s) of learners are central to this project? Describe their assets and what they bring to the project.
- If your project requires a process of selection (i.e., an audition or application) and/or a cost to participate, how are you ensuring all learners are able to participate? Describe how the project will be accessible and open to all interested. (200 word limit, 2 minute video/audio limit)
Integrity of Project (300 word limit, 3 minute video/audio limit)
How will the work you propose reflect or respond to this community of learners? How is the project dealing with questions of culture, relevance, bias, and power dynamics?
School/Organization (300 word limit, 3 minute video/audio limit)
Describe the mission of your school or organization and its connection to arts learning based work. Who on your team, including teaching artists and/or partners, will lead this work? Describe their assets and what they bring to the project. Why are they a strong fit for the project?
- If proposing therapeutic outcomes, explain the qualifications of the teaching artist and/or the service provider(s). (200 word limit, 2 minute video/audio limit)
Project Setting (150 word limit, 2 minute video/audio limit)
Where is the work taking place? Describe how this location is accessible to the community of learners and why it is important to the proposed project.
Project Timeline Table
Use the table provided to create a detailed timeline for the activities that will occur within the proposed start and end date of the project. Activities can include: planning the project, proposed project activities, and any evaluation or assessment. Convey a sense of the arc of the project from beginning, through the middle, to the end. Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). However, if your full project timeline starts before or ends after the funding period, please articulate the full timeline here.
Project Timeline Narrative (200 word limit, 2 minute video/audio limit)
The Project Timeline Narrative should correspond with and provide context for the Project Timeline Table. Be as specific as possible about how often and how long activities will be; along with the proposed dates they will take place. Explain how your timeline will provide enough time to foster learning amongst the community participating. This is your opportunity to communicate your project timeline to the panel, as if you were describing it to the community of learners involved.
Evaluation (200 word limit, 2 minute video/audio limit)
State three major objectives and outcomes for this project. What method(s) will you use to evaluate how well the project achieved these objectives? If you have completed a similar project in the past, please share the evaluation results.
Grant Amount Requested
Enter the grant amount you are requesting for this project. Schools/organizations can request $5,000 to $7,500.
Project Expenses Table
List all expenses related to the project in the first column. Provide a short explanation of the expense in the second column. Note what type of funding will cover the expense (YAE Grant, Other Grant Funds, Tax Credit, Cash, In-Kind, etc.) in the third column. Please list only expenses related to your project. A full organizational budget is not needed.
Please only include project expenses which occur within the funding period (July 1, 2022- June 30, 2023). Grant funds cannot be used for any projects, or days of a project, that take place before the start date of the cycle in which they are submitted, and/or after the end of the fiscal year (June 30, 2023). You will have an opportunity to explain any expenses that occur before or after the funding period in the following Project Expenses Narrative.
Additionally, please thoroughly review the funding restrictions listed on page 6 of these guidelines.
Project Expenses Narrative (200 word limit, 2 minute video/audio limit)
The Project Expenses Narrative should align with the Project Expenses Table. Be as specific as possible about the eligible expenses the Youth Arts Engagement grant would cover, and the project’s various fees and costs. If your total project expenses exceed the grant amount requested, explain the additional funding sources you noted in the third column of the table. If your project starts before and/or ends after the funding period, explain how those expenses will be covered. This is your opportunity to bring your project’s expenses to life, as if you were explaining them to the grant review panel.
The following videos walk applicants through the key components of the applications for both Lifelong Arts Engagement Grants and Youth Arts Engagement Grants.
Applicant Guide: Narrative
Applicant Guide: Project Timeline
Applicant Guide: Project Budget
Applicant Guide: Review Process and Evaluation Criteria