BEGIN:VCALENDAR VERSION:2.0 PRODID:-//104.17.63.183//NONSGML kigkonsult.se iCalcreator 2.26.9// CALSCALE:GREGORIAN METHOD:PUBLISH X-FROM-URL:https://azarts.gov X-WR-TIMEZONE:America/Phoenix BEGIN:VTIMEZONE TZID:America/Phoenix X-LIC-LOCATION:America/Phoenix BEGIN:STANDARD DTSTART:19671029T020000 TZOFFSETFROM:-0600 TZOFFSETTO:-0700 TZNAME:MST END:STANDARD END:VTIMEZONE BEGIN:VEVENT UID:ai1ec-141013@azarts.gov DTSTAMP:20240329T144929Z CATEGORIES;LANGUAGE=en-US:Deadlines\,Organizations CONTACT: DESCRIPTION:
Festival Grants support the presentation of quality arts and culture programming through festival activities\, connecting artists and culture bearers (or their artistic work) with communities.
\nFestival gr ants support in-person\, virtual\, and hybrid festivals.
\nFor the p urposes of this grant program\, a festival is defined as a periodic celebr ation or gathering that…
\nFestivals eligible for Festival Grants must…
\nSeasonal series of presented works\, as well as freestanding productions or exhibitions\, ar e not eligible activities for this program. Festival activities can includ e juried processes\, but scholarships\, pageants or standalone award cerem onies are also ineligible. Please see a more detailed list of ineligible e xpenses at the end of this document.
\nWho is it for?
\nEligible applicant s for Festival Grants include Arizona-based…
\n< i>Please note\, while an organization or unit of government may be eligible for more than one grant program\, the Arts Commission limits the number of applications that may be submitted < span class='gmail_default'>across programs to one application per < span class='gmail_default'>entity per funding period. Organizations applying for a Festival Grant in Fiscal Year 2025 may not apply for any o ther Arts Commission grants for organizations< /span>.
\nApplicants may requ est grant award amounts ranging from a minimum of $1\,000 to a maximum of $5\,000.
\nThere is no cash match required for this grant opportunit y.
\nIn 2012\, the Arizona Commission on the Arts was removed from t he State’s General Fund as an ongoing budget line-item. Since that time\, the agency’s annual grantmaking budget has been especially volatile\, depe ndent on one-time legislative appropriations\, which have ranged from $0 – $5 million. The agency’s grantmaking capacity for Fiscal Year 2025 will n ot be known until the State’s budget is passed by the Legislature and sign ed into law by the Governor. This typically happens in late spring.
\n< p>The number and size of grants the agency will award in Fiscal Ye ar 2025 will depend on the outcome of this legislative budget session.\nFor more info on Arts Commission funding\, visit https://aza rts.gov/about-us/who-we-are/budget/.
\np>
Contracted Artistic Services and Artist Fees
\nI ncludes guest artist contractual fees including travel\, and lodging.
\nProduction Expenses
\nIncludes insurance\, sou nd\, lighting\, and equipment rental and operation for the artistic projec t only.
\nSpace Rental
\nIncludes stage\, spa ce\, or venue rental for the artistic project only.
\nMarket ing/Promotion
\nIncludes contracted graphic design services the purchase of advertising space and creation of digital and printed pro motional materials for the entire event.
\nAccessibility Ser vices
\nIncludes closed captioning\, interpretation\, and t ranslation services\, visual enhancements\, and listening guides.
\nPublic Health and Safety Compliance
\nIncludes pers onal protective equipment\, cleaning and sanitation services\, and equipme nt/structuring to support distancing.
\nDigital Operations strong>
\nIncludes fees related to video live-streaming services\, a ccess to webinar and conferencing platforms\, closed captioning\, translat ion and interpretation services\, and digital ticketing/event management s ystems
\n
Funds are delivered approximately 6-8 weeks after all necessary paperwork has been submitted by the grantee. This includes the award agreement\, state W-9 and payment form.
Applicants are en couraged to do the following prior to beginning their application:
\nRequest Accommodations
\nIf you require accommodat ion in completing this application\, or otherwise participating in the gra nt application process\, please contact Organizational Programs Manager Br ad DeBiase at bdebiase@azarts.gov or (602) 771-6534.
\nPrepare Narrative Responses p>\n
You can type your proposal narrative or you can upload audio record ings of your responses. For each narrative question you will find a maximu m word count (not character) and a maximum recording length. If you share your proposal narrative via audio recordings\, keep it simple and to the p oint. Don’t worry about impressing the panelists with your recording techn ique\, just make sure we can hear and understand you. All audio files must be uploaded as MP3 files (.mp3).
\nSome applicants find it helpful to develop their responses using word processing software\, outside the ap plication platform. This allows them to draft responses with team members and monitor their word counts for each question. A Word document version o f the narrative questions can be downloaded at https://azarts.gov/grant/festival.
\nCr eate or Update the SurveyMonkey Apply Account for Your Organization
\nYou will submit your application through an online submission p latform called SurveyMonkey Apply. Prior to applying\, all new applicants will need to register their organization at https://azarts.smapply.io/.
\nIf your organization already has an account\, we encourage you to co
nfirm that all information is up to date and add/remove any team members a
s needed.
\nFor instructions on how to create or update your account\
, visit our applicant resources page: https://azarts.gov/grants/applicant-resources/.
p>\n
When you’re ready\, click/tap the “Apply Now” button below. You do not have to complete the application in one session\; at any point you can save a draft of your application and complete or submit it later.
\n\n
In-person festivals that possess virtual components (e.g. livestreaming performances) would be considered “Hybrid” \, and applicants should select the “Virtual” option if their festival act ivities will be produced and attended exclusively through digital platform s.
\nEnter the grant amount you are requesting. Applicants may request between $1\,000 and $5\,000.
\nBudget Form
All applicants must submit a complete p roject budget using the form embedded in the application.
\nBudget Narrative
\nPlease use this space to describe the fe stival budget\, including eligible fees\, any anticipated income\, and any substantial in-kind support. This is your opportunity to bring your festi val budget to life\, as if you were explaining it to the grant review pane l. You may also use this Budget Narrative section to explain how you have arrived at certain itemized dollar amounts. (300 words maximum) See FAQ fo r additional details.
\n
Your organization’s applicati on materials will be reviewed by an independent panel according to the fol lowing criteria. Please note: need is not a criterion. Application merit i s based upon strength of response in relation to the review criteria.
\nQuality Arts and Culture Programming
\nDoes th e application clearly describe the festival’s arts and culture programming and the artist/culture bearers who will be engaged? Does the application make a compelling case for what it hopes to make available to festival par ticipants and attendees and how? Does the application outline in detail th e structure and timeline of the festival’s programming/activities?
\nCommunity Benefit
\nDoes the application define th e communities the festival hopes to directly serve\, interact\, and engage with? Does the application clearly outline how this will happen? Does the application thoughtfully address access and participation for people of a ll abilities?
\nViability
\nDoes the applicat ion demonstrate substantial evidence that the festival activities will be realized within the funding period? Does the proposed budget appropriately reflect the scope of work described in the application? Does the applicat ion clearly explain how project activities will be produced and delivered?
\n
All applications are subject to a public review process . First\, Arts Commission staff review each application for completeness a nd eligibility. Applications that are incomplete or submitted after the du e date are considered ineligible for panel review and funding. Eligible ap plications are then evaluated by independent review panels made up of indi viduals from communities throughout the state who work in or adjacent to t he arts. They evaluate each application on its own merits and solely on th e basis of the published evaluation criteria.
\nPanelists first revi ew applications individually. They then meet as a body to discuss the appl ications and finalize assessment as a group. This meeting is open to the p ublic and while applicants are not permitted to participate in the discuss ion\, they are encouraged to attend or listen-in online. Applicants being reviewed will be notified when panel dates are set. At the conclusion of t heir deliberations\, the panel submits their funding recommendations to th e Arts Commission’s Governor-appointed board of commissioners for approval
\n
This program does not fund the following:
\n\nThis list is not compre hensive.
\nAdditionally\, according to the Arts Commission’s en abling statutes\, “Notwithstanding any other law\, no monies from the Ariz ona Commission on the Arts may be spent for payment to any person or entit y for use in desecrating\, casting contempt on\, mutilating\, defacing\, d efiling\, burning\, trampling\, or otherwise dishonoring or causing to bri ng dishonor on religious objects\, the flag of the United States or the fl ag of this state.” Recipients of Arts Commission support are further in structed to “take into consideration general standards of decency and resp ect for the diverse beliefs and values of the American public” within fund ed programs.
\n
Leading up to the application due da te\, the Arizona Commission on the Arts will present a webinar-style infor mation session to help prospective applicants in preparing competitive app lications.
\nFriday\, March 8\,
2024
\n10:00 am – 11:00 am
\n
Once you have created your organization you can add additional member s to assist with applications and account maintenance.
\nFor instructions on adding members in bulk\, click here.
\nSurveyMonkey Apply provides a comprehensive FAQ for applicant
s\; in addition to the “how tos” above you can find more information and r
esources on accounts\, completing an application\, and managing your organ
ization at https://help.smapply.io/hc/en-
Lifelong Arts Engagement Grants support projects that foster meaningful arts learning experiences for adult learners of any age and/or intergenerational projects in community settings.
\nLifelong Arts Engag ement Grants support projects that…
\nSuch projects should also…
\nProjects may take place in…
\nAr ts learning projects feature sequential\, hands-on learning through the ar ts to develop artistic skills\, processes and creativity. Artistic and/or cultural discipline(s) may include\, but are not limited to dance\, litera ry arts\, media arts\, music\, theatre\, traditional and folk arts\, and v isual arts. Arts learning projects include specific objectives\, outcomes and methods of evaluation that are well defined and relevant for the learn ers involved.
\nOrganizations can request $2\ ,500 to $5\,000.
\nThere is no cash match required for this grant op portunity.
\nEligible applicants for Lifelong A rts Engagement Grants include:
\nSee FAQ #1 in the FAQ section below for more information on eligible organ izations.
\n*An unincorporated organization without tax-exempt statu s\, may apply with a nonprofit fiscal sponsor.
\nAn organization may submit only one application per fiscal year.
\nAcross grant programs\, the Arts Commission limits the number of applications that may be submitted by a given organization or unit of gove rnment to one (1) application per funding period (July 1 – June 30 of the following year). While an organization or unit of government may be eligib le for more than one grant program\, they may only apply for one of them i n a given funding period. (See FAQ #6 below for more information)
\nIndividual teachin g artists or arts organizations may be listed as partners on a maximum of three (3) funded arts learning grant applications (both Lifelong Arts Enga gement and Youth Arts Engagement) in a given fiscal year. If the number of applications on which a given individual teaching artist or arts organiza tion is listed as a partner exceeds the total number that may be funded fo r that fiscal year\, they will be asked to advise the Arts Commission on w hich application(s) will be withdrawn from consideration. The Arts Commiss ion requests that prospective applicants consider this restriction before applying.
\nTeaching artists are encouraged to seek out partnerships with eligible organizations or units of government. The entity you partne r with will then serve as the direct applicant. When building a partnershi p with an organization\, \, or unit of government\, make sure they are not applying to the Lifelong Arts Engagement Grant for a different project or to another grant program through the Arizona Commission on the Arts.
\n
Grant funds may be used for any of the following (this l ist is not comprehensive):
\nGrant funds cannot be used for any projects\, or days of a project\, that take place before the start of the fiscal year (July 1\, 2024). If your full project timeline starts before or ends after the funding period\, you are still eligible to apply and should articulate the full timeline in your application\, but should o nly request and use grant funds for project activities taking place within the funding period.
\n
Funds are delivered approximately 6-8 weeks after all nec essary paperwork has been submitted by the grantee. This includes the awar d agreement\, state W-9 and payment form.
\n
Applicants a re encouraged to do the following prior to beginning their application:
\nIf you require accommodation in com pleting the application\, or otherwise participating in the grant applicat ion process\, please contact the Director of Arts Learning\, Elisa Radclif fe\, by phone at (602) 771-6528 or by email at eradcliffe@azarts.gov.
\nYou can type your proposal narrative or you can upload audio re cordings of your responses. For each narrative question you will find a ma ximum word count (not character) and a maximum recording length. If you sh are your proposal narrative via audio recordings\, keep it simple and to t he point. Don’t worry about impressing the panelists with your recording t echnique\, just make sure we can hear and understand you. All audio files must be uploaded as MP3 files (.mp3).
\nSome applicants find it help ful to develop their responses using word processing software\, outside th e application platform. This allows them to draft responses with team memb ers and monitor their word counts for each question. A Word document versi on of the narrative questions can be downloaded at https://azarts.gov/grant/lifetime-art s-engagment/.
\nYou will submit your application through a n online submission platform called SurveyMonkey Apply. Prior to applying\ , all new applicants will need to register their organization at https://a zarts.smapply.io/.
\nIf your organization already has an account\, w e encourage you to confirm that all information is up to date and add/remo ve any team members as needed.
\nFor instructions on how to create o r update your account\, visit our applicant resources page: https://azarts.gov/grants/applic ant-resources/.
\n
When you’re ready\, click/tap the “App ly Now” button below. You do not have to complete the application in one s ession\; at any point you can save a draft of your application and complet e or submit it later.
\n\n
Organization/School information collected in this section of the app lication is used solely for internal and reporting purposes and will not b e considered during the application review.
\nOrganization Name
\nOrganization Mission Statement
\nSecondary Point of Contact
\nAuthorizing Official
\nIRS Letter of Determination (if applicab le).
\nFiscal Sponsor Letter of Agreement (if applicable).
\nP ROJECT INFORMATION
\nProject Title (10 word limit)
\nProject S ummary (75 word limit)
\nProvide a brief snapshot of your project. p>\n
Proposed Start and End Date of Project
\nPartner Organization s (if applicable)
\nPlease list any organizations that are collabora ting on this project.
\nProject Overview (300 word limit\, 3 minute audio limit)
\nProvide a detail ed description of your proposed arts learning project. This overview shoul d help panelists understand the general outline for your proposed arts lea rning project. Focus on the who\, what\, where\, and when of your proposed project. Include details of the arts learning project including what type s of artistic disciplines will be at the center of the project\, how long the program will be\, how often the community of learners will meet and ho w long each class will be (e.g.\, The community of learners will meet week ly for eight weeks for 2 hours per week).
\nCommunity of Lea rners (300 word limit\, 3 minute audio limit)
\nWhat specif ic population(s) of learners are central to this project? Describe their a ssets and what they bring to the project. (Review FAQ #2 “What is asset-ba sed vs. deficit-based language?” for more information on definitions and b est practices.)
\nIf your project requires a process of selection (i .e.\, an audition or application) and/or a cost to participate\, how are y ou ensuring all learners can participate? Describe how the project is supp orting all who are interested in participating. (200 word limit\, 2 minute audio limit)
\nIntegrity of Project (300 word limit\, 3 min ute audio limit)
\nHow will the work you propose reflect or respond to this community of learners? How does the community of learners have a voice and agency in the development and implementation of the proj ect?
\nProject Team (300 word limit\, 3 minute audio limit)< /strong>
\nWho on your team\, including teaching artists and/or part ners\, will lead this work? Describe their assets\, qualifications\, and w hat they bring to the project. Why are they a strong fit for the project a nd community of learners involved?
\nProject Learning Outcom es (200 word limit\, 2 minute audio limit)
\nList three art s learning outcomes this project will achieve. Outcomes should be specific \, measurable\, achievable\, relevant\, and time bound. If this is an ongo ing project\, describe how the project will build on or responds to previo usly conducted work.
\nProject Evaluation (200 word limit\, 2 minute audio limit)
\nWhat method(s) will you use to eval uate how well the project achieved these outcomes? If there is previous ev aluation work that has informed the proposed project\, please share those results here.
\nProject Setting (150 word limit\, 2 minute / audio limit)
\nWhere is the work taking place? Describe how this location is accessible to the community of learners and why it is im portant to the proposed project.
\nProject Timeline Table
\nUse the table provided to create a detailed timeline for th e activities that will occur within the proposed start and end date of the project. Activities can include planning the project\, proposed project a ctivities\, and any evaluation or assessment.
\nYour timeline should convey a sense of the project’s arc from beginning to end. Note: while gr ant funds cannot be used for any project activities that take place outsid e the funding period\, please articulate the full project timeline here. p>\n
Project Timeline Narrative (200 word limit\, 2 minute audio limit)
\nThe Project Timeline Narrative should correspond with and provide context for the Project Timeline Table. Be as specific as possible about how often and how long project activities will take place\ , along with proposed dates. Explain how your timeline will provide enough time to foster learning amongst the learners.
\nGrant Amount Requested
\nEnter the grant amou nt you are requesting for this project. Schools/organizations can request $2\,500 to $5\,000.
\nProject Expenses Table
\n< p>In the first column\, list all expenses related to the project.\nIn the second column\, provide a short explanation of the expense.
\nIn the third column\, note what type of funding will cover the expense (L AE Grant\, Other Grant Funds\, Tax Credit\, Cash\, In-Kind\, etc.).
\n< p>In the fourth column\, provide the monetary amount of each expense. \nAdditionally\, pl ease thoroughly review the funding restrictions listed on page 8 of these guidelines.
\nProject Expenses Narrative (200 word limit\, 2 minute audio limit)
\nThe Project Expenses Narrative shoul d align with the Project Expenses Table. Be as specific as possible about the eligible expenses the Lifelong Arts Engagement grant would cover. This is your opportunity to bring your project’s expenses to life\, as if you were explaining them to the grant review panel.
\nOther things to co nsider:
\n
Your organization’s a pplication materials will be reviewed by an independent panel according to the following criteria. Please note: need is not a criterion. Application merit is based upon strength of response in relation to the review criter ia.
\nQuality of Proposed Project
\nApplicatio
n demonstrates a strong arts learning project.
What pa nelists will be thinking about: Does the application clearly outl ine the important details of the arts learning project?
\n
\nApplication demonstrates
an asset-based premise that centers the voice of the learners.
What panelists will be thinking about: Does the applicat ion articulate the specific assets and contributions of the community of l earners and collaborators involved? Does the application articulate how th e proposed project reflects or responds to the community of learners invol ved? Does the community of learners have a voice and agency in the develop ment and implementation of the project?
\nPotential Imp
act
\nApplication centers expected benefit to learners.
What panelists will be thinking about: Are the o bjectives\, outcomes\, and methods of evaluation well defined and relevant for the learners involved?
\nViability
\nApplication demonstrates a strong project plan and appropriateness of bu
dget.
What panelists will be thinking about: Does the application demonstrate substantial evidence that the proposal wi ll be realized within the proposed project timeline? Do the expenses descr ibed appear appropriate to the proposed project?
\n
Al l applications are subject to a public review process. First\, Arts Commis sion staff review each application for completeness and eligibility. Appli cations that are incomplete or submitted after the due date are considered ineligible for panel review and funding.
\nEligible applications ar e then evaluated by independent review panels made up of arts learning spe cialists from communities throughout the state. They evaluate each applica tion on its own merits and solely on the basis of the published evaluation criteria.
\nPanelists first review applications individually. They then meet as a body to discuss the applications and finalize assessment as a group. This meeting is open to the public and while applicants are not permitted to participate in the discussion\, they are encouraged to attend or listen-in online. Applicants being reviewed will be notified when pane l dates are set. At the conclusion of their deliberations\, the panel subm its their funding recommendations to the Arts Commission’s Governor-appoin ted board of commissioners for approval.
\n
This prog ram does not fund the following:
\nThis list is not comprehensive.< /p>\n
Additionally\, according to the Arts Commission’s enabling statute s\, “Notwithstanding any other law\, no monies from the Arizona Commission on the Arts may be spent for payment to any person or entity for use in d esecrating\, casting contempt on\, mutilating\, defacing\, defiling\, burn ing\, trampling or otherwise dishonoring or causing to bring dishonor on r eligious objects\, the flag of the United States or the flag of this state .” Recipients of Arts Commission support are further instructed to “take i nto consideration general standards of decency and respect for the diverse beliefs and values of the American public” within funded programs.
\n< p>
Leading up to the application due date\, the Arizona Commission on t he Arts will present webinar-style information sessions and workshops to h elp prospective applicants in preparing competitive applications.
\nTuesday\, March 12\, 2024
\n1:00 pm – 2:00 pm
A recordings of this session available belo w.
\n\n
Th e following videos walk applicants through the key components of the appli cations for both Lifelong Arts Engagement Grants and Youth Arts Engagement Grants.
\n
\n
How do I add members to my Organization?
\nOnce you have created your organization you can add additional members to assist with ap plications and account maintenance.
\nFor instructions on adding members in bulk\, click here.
\nSurv
eyMonkey Apply provides a comprehensive FAQ for applicants\; in addition t
o the “how tos” above you can find more information and resources on accou
nts\, completing an application\, and managing your organization at https://help.smapply.io/hc/en-